ICF REVIEWER PRINT LAYOUT – Default view of your

documents
DIALOG BOX LAUNCHER – A small
Microsoft word 2016 is a word processing
arrow located at the lower right corner of
application that allows you to create a
some groups which enables the user to
variety of documents, including letters,
access more commands
resumes, and more.

F2 – Shortcut key for renaming your

The word interface
- When you open word for the first
time, the start screen will appear.
From here, you’ll be able to create a
new document. Choose a template
and access your recently edited
documents. From the start, screen,
select blank document to edit the
word interface
Working with the word environment
- Like other recent versions, word
2016 continues to use features like
the ribbon and the quick access tool
bar where you will find commands to
perform common tasks word – as
well as the backstage view.
THE RIBBON
Word uses a tabbed ribbon system
instead of traditional menus. The ribbon
contains multiple tabs which you can near
the top of the word window
- Each tab contains several groups of
related commands. For example, the
font group on the home tab contains
commands for formatting text in
your document
documents
Showing and hiding the ribbon
- If you find the that the ribbon takes
up too much screen space, you can
hide it. To do this, click the ribbon
display options arrow in the upper-
right corner of the ribbon, then select
the desired option front the drop-
down menu
Auto hide ribbon
- Auto-hide displays your document in
full-screen mode and completely
hides the ribbon from view. To show
the ribbon, click the expand ribbon
command at the top of the screen
Show tabs
- This option hides all command
groups when they’re not in use, but
tabs will remain visible. To show the
ribbon, simply click a tab.
Show tabs and commands
- This option maximizes the ribbon.
All of the tabs and commands will be
visible. This option is selected by
default when you open word for the
first time.
The quick access toolbar you’re using Word to publish content
online.
- Locates just above the ribbon, the
quick access toolbar lets you access
common commands, no matter
Home Tab
which tab is selected. By default, it
shows the save, undo, and redo 1. Clipboard
commands, but you can add other 2. Font
commands depending your needs 3. Paragraph
4. Styles
5. Editing
To add commands to the Quick Access
Toolbar Insert Tab
1. Click the drop-down arrow to the 1. Pages
right of the quick access toolbar 2. Tables
2. Select the command you want to add 3. Illustrations
from the menu 4. Media
3. The command will be added to the 5. Links
Quick Access Toolbar. 6. Comments
7. Header and footer
The Ruler
8. Test
- The ruler is located at the top and to 9. Symbols
the left of your document. It makes it
Design Tab
easier to adjust your document with
precision. If you want, you can hide 1. Document – formatting
the ruler to create more screen space 2. Page background
Backstage view Layout tab
- Gives your various options for 1. Page setup
saving, opening a file, printing, and 2. Paragraph
sharing your documents. To access 3. Arrange
the Backstage view, click the file tab
on the ribbon. References Tab

Read Mode 1. Table of contents

2. Footnotes
- This view opens the document to a 3. Research
full screen. This view is great for 4. Citations and bibliography
reading large amounts of text or 5. Captions
simply reviewing your work 6. Index
7. Table of Authorities
Web layout
- This view displays the document as a
webpage, which can be helpful if
Mailing Tab 10. Security and permissions
11. Efficiency and user-friendly
1. Create
12. Professional Document Handling
2. Start mail merge
3. Write and insert fields Accessing the Backstage View
4. Preview results
1. Open Microsoft Word
Review Tab 2. Create or open a document
3. Access Backstage View
1. Proofing
4. Click on the file tab at the top left
2. Speech
corner of the word window
3. Accessibility
4. Language
5. Comments
MS WORD SHORTCUT KEYS
6. Tracking
7. Changes Ctrl+A : Select all text
8. Compare
9. Protect Ctrl+B : Bold text.

View tab Ctrl+C : Copy text

1. Views Ctrl+D : Open font formatting window

2. Immersive Ctrl+E : Center text
3. Page movement
4. Show Ctrl+F : Find a phrase/Open find box
5. Zoom Ctrl+G : Go to a specific page
6. Window
Ctrl+H : Replace text with another text
Backstage – A feature in Microsoft Word
(and other Microsoft Office applications) Ctrl+I : Italicize text
that provides access to various file-related Ctrl+J : Aligns the selected text or line to
tasks and settings justify the screen Justify text
Ctrl+K : Open insert hyperlink window
Importance Ctrl+L : Left align text
1. File management Ctrl+M : Indent a paragraph from the left
2. Print and Page Setup
3. Document Properties Ctrl+N : Open new document or file
4. Sharing and Collaboration Ctrl+O : Open an existing document or file
5. Exporting Documents
6. Customization and options Ctrl+P : Print a document
7. Account management
Ctrl+Q : Remove paragraph formatting
8. Feedback and Updates
9. Consistency Across Office Ctrl+R : Right align text
Application
Ctrl+S : Save the document or file
Ctrl+T : Create a hanging indent
Ctrl+U : Underline selected text
Ctrl+V : Paste any text or object that has
been copied.
Ctrl+W : Close open tab in a browser or a
document in Word.
Ctrl+X : Cut text or object.
Ctrl+Y : Redo any undo action.
Ctrl+Z : Undo any action.
Panels of the Backstage View
- The first panel contains tabs or
buttons that allow you to access
different areas and dialogue boxes in
the backstage view
- The middle panel contains further
functions relating to the tab you
select in the first panel
- The third panel displays information
or previews relating to the selected
function
Exploring the Backstage View Options
Info
This section provides information about
your document, including properties,
permissions, and versions. You can also
access options to protect your document and
set permissions
STEPS IN ENCRYPTING YOUR
DOCUMENT WITH A PASSWORD
- Click the FILE tab from the ribbon
- Select INFO
- Click Protect Document
- Select Encrypt with Password
- Type your desired password twice
- Save your file
NEW – Create a new document, open recent
documents, open recent documents, or open
templates
OPEN – Open existing documents from
your computer, OpenDrive or other locations
PRINT – Configure and print your
documents. You can choose a printer, set
printing options, and see a print preview
SHARE – Share your documents with others
through email or online collaboration tools
like OneDrive or Share Point
EXPORT – Export your document in
different formats like PDF, Word 97-2003,
or plain text
ACCOUNT – View information about your
Microsoft account, including your profile
picture, account settings, and Office
subscription details
OPTIONS – Access word settings and
customization options
What are the basic functions of MS WORD?
1. Creating text documents
- Add text and detect grammatical
errors in a text document
2. Editing and formatting the existing
documents
- Change font style, size, and color,
etc.
3. Vector Art
- Insert shapes, smart art, charts, etc.
4. Graphical documents
- Compromising pictures
5. Making a text document interactive
with different features and tools
WHAT ARE THE USES OF MS
WORD?
Word 1.0 was developed by former
xerox programmers, Charle Simonyi and
Richard Brodie.
It was released on October 25, 1983.

FOR BUSSINESS OR SCHOOL

- Letter - At that time, word was initially
- Report named Multi-Tool Word. It was
- Proposal designed for use on computers that
- Newsletter ran the UNIX operating System
- Brochure Word was a “WYSIWYG” (What you see is
- Flyer what you get” program
- Banner
- Resume - Word 1.0 could run in graphics and
- Invoice text made. Word 1.0 served as a solid
- Receipt foundation to build open in future
- Product editions.
- Packaging Year Name Description
1983 Word 1.0 Named multi-tool word
FOR PERSONAL PURPOSES
- Word lets users
- Invitation create, save, and
- Card print documents.
1991 Word 2.0 With added features
- Gift tag including spellcheck and
- Receipt card word count
- Place card 1995 Word 95 Word 95 was released as
- Certificates part of OFFICE 95 And
was numbered 7.0
1997 Word 97 This was the first copy of
Word featuring
HISTORY OF MS WORD 1998 Word 98 Word 98 extends
formatting choices; style
editor. Background, page
Microsoft Word, word processor soft border (design tab)
bunched by the Microsoft Corporation 1999 Word New features in office
2000 2000 include HTML
document creation and
In 1981, Microsoft founders Bill Gates publishing, internet
and Paul Allen hired two software collaboration features
developers 2001 Word It had many of the same
2000/XP features as Word 2000
but had a major new
feature called the “Task
Charles Simonyi and Richard Bradie, the panes”
first ever version of Microsoft Word-
2003 MS Word Word 2003 introduced a
2003 reading layout view,
document comparison,
better change-tracking
and annotation/reviewing
2006 MS Word It had many other
2007 features like Live
Preview (Which enables
you to view the
document without
making any permanent
changes) Mini toolbar,
super-tooltips, quick
access tool bar, smart art,
etc.
2010 Word Office 10 introduces user
2010 interface enhancements
including a backstage
view (File Tab)
2013 Word With documents being
2013 saved automatically to
one drive – Other notable
features are a new read
mode, bookmark,
opening PDF, documents
in Word
2016 Word New features such as
2016 TellMe, smart lookup,
ink equation, and
improved version history
2019 Word Added support for
2019 scalable vector graphics,
expanded drawing
functionality