PROPOSAL

STAGE CHAMPS MUSICAL TALENT

COMPETITION

DATE: 23 NOVEMBER 2018 (FRIDAY)

VENUE: STUDENT LOUNGE
TIME: 4.00PM – 9.00PM

ORGANIZED BY:
DEM 417, DEM 418
TABLE OF CONTENTS

1.0 Introduction 2
1.1 Event Organizer 3
1.2 Event Title 3
1.3 Event Objective 3
1.4 Proposed Date and venue of event 4
1.5 Organization chart 5
1.6 Task assign list 6
2.0 List of Event Committee
2.1 Committee members 7
3.0 Event Budget
3.1 Event Budget
3.1.1 Budget expenditure and sales forecast 8
4.0 Tentative Programme 10
5.0 Conclusion 10
1.0 Introduction

Stage Champs Musical Talent Competition is organized by Diploma in Event

Management 417 and 418. We have also involved our event students as their educational
experience and an opportunity to learn more about organizing an event successfully. This
event is in regards to their subject, “EMM 4093 Musical and Cultural Events”.

The Stage Champs Musical Talent Competition is an opportunity for the students of YTL
and other colleges to showcase their talents. And it also creates an opportunity for the rest of
the students who are not participating to support their friends.

The Stage Champs Musical Talent Competition is a celebration of graduating students, as

well as strengthening the bond between existing students, juniors and seniors of YTL and
students from other colleges. This event will be held on 23 November 2018, Friday at
Student Lounge, from 4.00pm to 9.00pm.

1.1 Event Organizer

List of event organizers are staff and students from:

 Diploma of Event Management 417 and 418

1.2 Event Title

STAGE CHAMPS MUSICAL TALENT COMPETITION

Event Objectives

 A platform for the students to showcase their talents and skills

 To enhance students’ social skills and networking ability

 This event allows the students to be exposed with different ethnic cultures.
1.3 Learning Outcome of the Event

1.3.1 To expose students with real world practice in organizing and managing
an event which include planning, coordinating and handling logistic, site
inspection, as well as dealing with external suppliers.

1.3.2 Help students to identify and evaluate event’s strength and weaknesses for
future improvement.

1.3.3 Students should be able to develop and enhance critical thinking skills,
teamwork, leadership skill, interpersonal skill and self- confidence as an
event crew.

1.3.4 Help students to apply theories and framework to aid decision making
process in organizing this event.

1.4 Proposed Date and Venue of Event

Event Name: STAGE CHAMPS MUSICAL TALENT COMPETITION

Date: 23 November 2018 (Friday)
Time: 4:00 pm – 9.00 pm
Venue: Student Lounge
 VENUE IMAGES

 See Appendix 1

Layout
 1.5 Organizational Chart
The organizational chart as shown as below:

Project Advisor

MS SUHAILA

PROJECT MANAGER
EE YUEN LENG (Elaine)

Program Event Operations and

Marketing and Development Finance and
Logistic
Sponsorship Administration
LAI CHIA YAN YEOH
LEE WAN CHIEN (Jane) BEH YEE LING
CHANTELLE
LEE PEI SHI CHIN HAN FOONG PIK YEE
YONG(Louis)
 1.6 Task Assigned List
EVENT DEPARTMENT
Name
1. Lee Wan Chien
2. Lee Pei Shi
1. Lai Chia Yan
2. Chin Han Yong
1. Yeoh Chantelle
1. Beh Yee Ling
2. Foong Pik Yee
Position Duty/Responsibility
To be in charge of the awareness
of the event and its competitions,
social media updates, getting
Event Marketing
participants for all competition,
and Sponsorship
promotion of the event, creating
logo, design for marketing
collateral, etc.
To develop programme activities
and to finalize each departments’
competitions and their
Program mechanism. Also to plan on the
Development prizes to give. Budget request to
be given to Finance & Admin
team
Team to be in charge of the setup
of the event, including the video
montage to be played during
Event Operations event. AV system to be ready
and Logistic and must select a good Emcee.
Also to ensure crowd is
controlled during the day of the
event
Team to take care of the event
budget and also student
Event Finance
helpers/volunteers (if required)
and
Team to be in charge of guests’
Administration
invitation and confirmation of
contestant
2.0 List of Event Committee
2.1 Committee Details (Students)

NO NAME STUDENT ID IC .NUMBER

1. Ee Yuen Leng 80001 970811565142
2. Beh Yee Ling 80002 990527066184
3. Lai Chia Yan 80003 991217145818
4. Foong Pik Yee 80004 990224145096
5. Lee Wan Chien 80005 990226065292
6. Lee Pei Shi 80008 000522141338
7. Yeoh Chantelle 80009 PA4383610
8. Chin Han Yong 80010 990125055861

3.0 Event Budget

3.1 Event Budget Expenditure and Sales Forecast

Request Budget from STAGE CHAMPS MUSICAL TALENT COMPETITION 2018 -

Budget Expenditure

Price Per Unit Quantity TOTAL

No Description
(RM) (Unit) (RM)
1. Marketing/Promotion/
1. Poster 1 5 5
2. Banner 50 1 50
3. Lanyard for committee (internal) 8 -
-

TOTAL 55
2. Program Development / Activities
1. Decorations 100.00 LS 100.00
 2. Talent contest prizes:
 1st place (singing / dancing)
TOTAL EXPENDITURE : RM 1455.00
500.00 1 500.00
 2nd place (singing / dancing) 250.00 1 250.00

 3rd place (singing / dancing) 150.00 1 150.00

 Consolation Prize 50.00 2 100.00

TICKET SALES FORECAST (based on pax)

Price Per Unit Quantity
TOTAL TOTAL
1100.00
No Description
3. Protocol (unit) (RM)
1 Contestant 35.00 10 solo 350
1.Photostat, VIP Invitation card print internal internal internal
(coloured) 8 groups 1120
(4 pax per
group approx.)
TOTAL -
4 Logistic
1.Venue Rental GRAND -
RM1470
TOTAL
2.PA System (inclusive) LS 300
3.Microphones
TOTAL SALES FORECAST : RM1470(inclusive) -

TOTAL SALES – TOTAL COST : RM1470 – RM1455.00 =RM 15 -

TOTAL 300
5. Secretariat
4.0 Tentative Programme
i. Photostat & print (agenda, minutes,
proposal ) (internal) - -
Time Occasion
4.00-4.20pm Registration
TOTAL -
4.20-4.30pm VIP Speech
4.30-4.35pm Judges Introduction GRAND
RM1455.00
4.35-5.45pm TOTAL
Session 1 (10 Solo Performance) (7 Minutes per Performance)

5.45-5.55pm Special performance

5.55-6.55pm Session 2 (8 Groups Performance) (7 Minutes per Performance)
6.55-7.05pm Break (Lucky draw)
7.05-7.45pm Finals (6 groups qualified from session 1 & session 2)
7.45- 8.30pm Award ceremony (including lucky draw)
9pm Dismiss

5.0 Conclusion

In conclusion, this event will be beneficial to our students to motivate them, as well as
provide them the opportunity to build friendship with each other. We hope that this
programme will assist us in coping with changes in the organization and encourage our
students to be more enthusiastic in their learning experience. Lastly, we would like to thank
YTL management in advance for the continuous support, cooperation and prompt approval.
Prepared by:

___________________________
Name: EE YUEN LENG
Designation: Project manager
STAGE CHAMPS MUSICAL,
TALENT COMPETITION 2018,
YTL International College of Hotel Management

Recommended/ Reviewed by: Approved by:

____________________________ _________________________
Name: SUHAILA JABARUDIN Name: Mr.Syaamil Bin Abdullah
Designation: Lecturer, Designation: Head of Academic
STAGE CHAMPS MUSICAL, STAGE CHAMPS MUSICAL
TALENT COMPETITION 2018, TALENT COMPETITION 2018,
YTL International College of Hotel YTL International College of Hotel
Management Management