Class Notes - Project Management

Essentials
Date: November 6, 2023
Subject: Effective Communication in Project Coordination

Overview:

Communication is a pivotal skill in project management. The ability to convey

information clearly and persuasively contributes to the success of any project.

Key Takeaways:

1. Communication Plan Development:

 Creating a communication plan that aligns with project goals.
 Identifying stakeholders and tailoring messages accordingly.
2. Tools and Techniques:
 Utilizing project management software for updates and tracking.
 Benefits of regular meetings and structured updates.
3. Risk Management:
 The role of communication in risk identification and response planning.
 Case study discussion: Communication breakdowns and project risks.
4. Negotiation Skills:
 Principles of successful negotiation within project teams.
 Balancing assertiveness and empathy.
5. Reporting Project Performance:
 Best practices for reporting to senior management.
 The importance of transparency and keeping records.

Interactive Session:

 Role-playing exercise: Managing difficult conversations on project changes.

 Feedback session on improving personal communication styles.

Homework:
  Write a project update email for a hypothetical construction project, addressing
potential delays.

Next Class Prep:

 Read Chapter 4: "Negotiating for Success" from the prescribed textbook.

 Prepare for the negotiation skills workshop.

Conclusion:

Effective communication is essential for project coordination, ensuring that all team
members are aligned and aware of project objectives, progress, and issues.