Republic of the Philippines

Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz

MECHANICS ON HOW TO EVALUATE SCHOOL’S ON ITS IMPLEMENTATION OF 5S

1. The district adapted the Monitoring and Evaluation (M&E) Tool of SDO Capiz and
modified by Public Schools District Supervisor (PSDS).
2. The PSDS or Team Leader will evaluate the school head’s office and teacher’s
classroom using the district modified M & E Tool.
3. The M & E Tool is composed of 25 items for 5S, Sort, Set-in-Order, Shine,
Standardize, Sustain, for a Safe and orderly workplace.
4. The 5S are:
Sort (eliminate that which is not needed) – the act of discarding all unnecessary
and unrelated materials in a particular workplace. The number of needed
items must be kept to its minimum to ensure that every item in the
workplace is related to work resulting to effective use of space
Set-In-Order (organize what remains after sorting) – placing everything into its
designated place so that it can be accessed or retrieved, as well
as returned quickly.
Shine (clean and inspect the work area) – sweeping up the workplace.
Maintaining cleanliness should be part of the daily work
Standardized (write standard for 5) -more or less translate to standardized
clean-up. It consists of defining the standards by which …
Sustain (consistently apply the 5S standards) –

5. Safe and Orderly Workplace:

a. anything needed hourly should be within easy reach on the desk;
b. anything needed daily should be placed below the desk;
c. anything needed weekly should be placed in cupboard/shelves; and
d. anything needed only monthly, quarterly or yearly should be stored in a
cabinet.
6. Each S has five statements and each will be scored 5, 4, 3, 2, 1, or 0.
The score descriptions are:
5 = No deviation identified
4 = One deviation identified
3 = Two deviations identified
2 = Three deviations identified
1 = Four deviation identified
0 = More than four deviations identified.
7. All S scores will be added together to provide a Total Score for 5S.
8. A school Head’s total score will be rated as follows:

100 - 125 - OUTSTANDING (strong 5S culture is already in place)

75 – 99 - VERY SATISFACTORY (Solid 5S implementation but with room
for improvement)
Below 75 - SATISFACTORY (Significant potential for improvement)

Address: Poblacion, Dumarao, Capiz

Contact Number:
Email Address:
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz

9. The PSDS or Team Leader will review the total score with the school head and the
team member will review the total score with the teacher as appropriate.
10.Certificates of Recognition will be given to school head and teacher/s with
outstanding implementation of 5S.

5S MONITORING and EVALUATION TOOL FOR A SAFE AND ORDERLY WORKPLACE

Address: Poblacion, Dumarao, Capiz

Contact Number:
Email Address:
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz

(for SCHOOL HEADS)

SY 2022 – 2023

School Head:___________________________________________ Position: _________________________

School: ________________________________________________ Date Monitored:___________________

Instructions: For every “S”, read each statement carefully and enter the score according to the
description below:
5 = No deviation identified
4 = One deviation identified
3 = Two deviations identified
2 = Three deviations identified
1 = Four deviation identified
0 = More than four deviations identified

5S Indicators Score Remarks

1. The office is clear of unnecessary equipment,
SORT tools, computers, machines, etc…
(Only what is 2. There are no unnecessary items posted or hang
required, in the on the walls, bulletin boards or put in aisles
quantity etc...
required) 3. The workspace (table) is clear of unnecessary
personal items
4. There is no unnecessary inventory, supplies,
parts, or materials present on the workspace
5. There are no hazards (liquid, chemicals,
machines) present
1. The equipment, computers, machines, and
SET-IN- instruments are located / set-up in their
ORDER appropriate place
(A place for 2. The necessary files are properly labelled and
everything) stored in organized manner in identified
location
3. The three years back key performance
indicators are posted
4. The updated school profile (enrolment, teachers’
profile, etc…) is posted for current status
5. Supplies are put away/safely kept /returned to
their place/storage immediately after use
1. The workspace, bulletin board and office
SHINE including the furniture and equipment
(Everything thereon are free of dirt, grime and dust.
clean 2. The trashes are properly segregated

Address: Poblacion, Dumarao, Capiz

Contact Number:
Email Address:
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz

everything (biodegradable, non-biodegradable, recyclable,

working) infectious waste) and the containers or bins are
emptied in regular bases
3. The labels, signs, cabinets, furniture and
equipment are clean and unbroken
4. There is an assigned cleaner (janitor or
janitress) to maintain the cleanliness of the
office
5. The cleaning materials are easily accessible but
not eyesore
1. The teachers can explain the value of 5S
STANDARDIZ 2. The necessary important information and
E workflows are easily available (ex. Citizen
(One way of Charter…)
working 3. The transparency board is up-to-date
everything) 4. All teachers practice 5S if working in the office
5. All school records and reports are filed in the
office and can be accessed in less than 30
seconds.
1. The office maintains or improves the 5S score
SUSTAIN as compared to the previous monitoring report
(Do it right, 2. All teachers have undergone 5S orientation /
always) reorientation
3. 5S has been adopted as daily routine by each
teacher
4. At least 75% of teachers rated outstanding in
the implementation of 5S.
5. The office will conduct intervention to teacher/s
with satisfactory ratings
Total Score
Descriptive Rating

Legend:
Score Descriptive Rating
100 – 125 OUTSTANDING (strong 5S culture is already in place)
75 – 99 VERY SATISFACTORY (Solid 5S implementation but with room for improvement)
Below 75 SATISFACTORY (Significant potential for improvement)

Agreement:
______________________________________________________________________________________________
______________________________________________________________________________________________
_____________________________________________________________________________________________

Address: Poblacion, Dumarao, Capiz

Contact Number:
Email Address:
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz

Monitored by:

____________________________________ Date: _________________________

Concurred by:

____________________________________ Date: _________________________

5S MONITORING and EVALUATION TOOL FOR A SAFE AND ORDERLY WORKPLACE

(For TEACHERS)

Address: Poblacion, Dumarao, Capiz

Contact Number:
Email Address:
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz

SY 2022 – 2023

Name of Teacher : ______________________________________Position: _________________________

School: ________________________________________________ Date Monitored: ___________________

Instructions: For every “S”, read each statement carefully and enter the score according to the
description below:
5 = No deviation identified
4 = One deviation identified
3 = Two deviations identified
2 = Three deviations identified
1 = Four deviation identified
0 = More than four deviations identified

5S Indicators Score Remarks

1. The classroom is clear of unnecessary
SORT equipment, tools, computers, machines,
(Only what is etc…
required, in the 2. There are no unnecessary items posted or hang
quantity on the walls, bulletin boards or put in aisles
required) etc...
3. The workspace or teacher’s table is clear of
unnecessary personal items
4. There is no unnecessary inventory, supplies,
parts, or materials present on the workspace or
teacher’s table
5. There are no hazards (liquid, chemicals,
machines) present
1. The equipment, computers, machines, and
SET-IN- instruments are located / set-up in their
ORDER appropriate place
((A place for 2. The necessary files are properly labelled and
everything) stored in organized manner in identified
location
3. The display boards are updated
4. The WinS corner and DRRM Corner are visible
5. Supplies are put away/safely kept /returned to
their place/storage immediately after use
1. The classroom, bulletin board and structures
SHINE including the furniture and equipment thereon
(Everything are free of dirt, grime and dust.
clean 2. The trashes are properly segregated
everything (biodegradable, non-biodegradable, recyclable,

Address: Poblacion, Dumarao, Capiz

Contact Number:
Email Address:
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz

working) infectious waste) and the containers or bins are

emptied in regular bases
3. The labels, signs, cabinets, furniture and
equipment are clean and unbroken
4. There are assigned cleaners to maintain the
cleanliness of the classroom, toilet, and
corridors.
5. The cleaning materials are easily accessible but
not eyesore
1. The teachers can explain the value of 5S
STANDARDIZ 2. The necessary important information and
E workflows are easily available
(One way of 3. The information board with learners’ profile is
working up-to-date
everything) 4. Classroom policy is set to maintain cleanliness
and orderliness.
5. All records and reports are filed in the
classroom and can be accessed in less than 30
seconds.
1. The classroom maintains or improves the 5S
SUSTAIN score as compared to the previous
(Do it right, monitoring report
always) 2. The teacher undergone 5S orientation /
reorientation
3. The 5S has been adopted as daily routine of the
teacher
4. The teacher undergone intervention from school
head to improve previous rating.
5. The teacher will make action plan to
maintain/improve 5S implementation rating
Total Score
Descriptive Rating

Legend:
Score Descriptive Rating
100 – 125 OUTSTANDING (strong 5S culture is already in place)
75 – 99 VERY SATISFACTORY (Solid 5S implementation but with room for improvement)
Below 75 SATISFACTORY (Significant potential for improvement)

Agreement:
______________________________________________________________________________________________
______________________________________________________________________________________________
_____________________________________________________________________________________________

Address: Poblacion, Dumarao, Capiz

Contact Number:
Email Address:
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz

Monitored by:

____________________________________ Date: _________________________

Concurred by:

____________________________________ Date: _________________________

Address: Poblacion, Dumarao, Capiz

Contact Number:
Email Address: