 Employee information sheet/Employee application form

 Employment contracts
 Comprehensive resume or curriculum vitae
 Official transcript of records
 Certificates from previous employers
 Result of pre-employment examinations/Results of the hiring process
 Birth certificate
 Marriage contract
 SSS Registrations/E1 Form
 SSS Loan Voucher
 HDMF Registrations/Online
 HDMF Loan Voucher
 PHIC Registrations/PMRF
 BIR Registration form (Those without TIN)/ BIR form 1902
 BIR update of taxpayer’s information (Those with previous employer)/BIR form 2305
 BIR form 2316 from previous employer (If employee was employed within the
calendar year prior to date hired)
 BIR change of home RDO (if home RDO is different from that of the company)/BIR
form 1905
 Birth certificates of qualified dependents
 Other credentials (ATM Payroll Accounts, acknowledgements)
 Employee attendance sheet attached by DTRs
 Ledger of leave credits (Vacation and Sick Leaves)
 Change of departments
 Employment evaluations
 Written reprimands/Incident reports
 Notice of promotions/Increase in salary rates
 Withholding tax certificates (BIR Form 2316)
 Resignation letter/Termination letter
 Clearance form
 Acknowledgement of receipt of quitclaim, withholding tax certificates, etc)
 Other related documents
 Employee information/ Application form
 Employment contracts
 Certificates from previous employers
 Comprehensive resume or curriculum vitae
 Result of pre-employment examinations/Results of the hiring process
 Statutory numbers e.g SSS/HDMF number
 Tax identification number.
 Education/ Transcripts/Diplomas
 BIR update of taxpayer’s information (Those with the previous employer)/BIR form 2305
 BIR form 2316 from a previous employer (If an employee was employed within the calendar year
prior to date hired)
 Other credentials (ATM Payroll Accounts, acknowledgments)
 Ledger of leave credits (Vacation and Sick Leaves)
 Birth certificates of qualified dependents
 Withholding tax certificates (BIR Form 2316)
 Training History/Records
 Written reprimands/Incident reports
 Resignation letter/Termination letter
 Acknowledgment of receipt of quitclaim, withholding tax certificates, etc)
 Clearance forms