JOB DESCRIPTION

New Full Time Exempt Date Prepared:

Revised Part Time Non-Exempt Date Hired:

Employee: Job Title: Motion Coordinator

Department: Highlands Students Manager/Director:

I. Purpose of the Job:

To plan, organize, and coordinate the monthly Motion Night experience and annual Motion Student
Conference, ensuring the effectiveness, efficiency, and success of the events as it applies to the vision
of Highland Students and Church of the Highlands.

II. Experience and Knowledge Required:

 Minimum of one year of administrative or support role
 Minimum of one year of leadership or management role
 Ability to quickly learn and excel in the use of technology, including the Church of the Highlands
registration website
 Experience in problem solving
 Experience in marketing and promotions
 Experience in event planning
 Ability to handle multiple projects effectively
 Ability to lead a team in completing projects
 Excellent verbal and interpersonal skills
 Proficiency in formal written communication
 Proven track record of effective time management
 Proficiency in Word and Excel

III. Essential Functions and Responsibilities:

 Plan Motion initiatives and see them through to completion.
 Create Motion timeline and work to keep projects excellent and on schedule- both leading up to the
event, and during the event itself.
 Ensure all supplies are prepared and ready for Motion Night events.
 Maintain and manage the Motion registration system, including processing payments and
applications, ensuring accuracy of information, and more.
 Lead weekly meetings concerning Motion Night and delegate responsibilities from those meetings
to Church of the Highlands staff.
 Coordinate staff and volunteer teams around Motion initiatives both before and during the event.
 Be the point person for communication for all Motion initiatives- both internally with Church of
the Highlands staff, and externally with all outside vendors and churches.
  Lead projects for the communication of details of Motion events to the congregation of Church of
the Highlands- including, but not limited to, formulating emails, preparing mail pieces, updating
web content, and writing pieces for Highlands News and social media promotion.
 Handle all details involved with the external promotion for Motion Conference and Motion Night,
including preparing print pieces, ordering supplies, and organizing teams.
 Organize supplies for and oversee campus promotion of Motion events.
 Maintaining the budget for Motion events and serving as a first point of contact, before submitting
to Direct Report, for the organization and approval of all purchases.
 Handle all phone calls for Motion Night and Motion Conference.
 Respond to emails and phone calls within 24-hour time frame.
 Participate in annual budget preparation to ensure adequate funds for Motion Conference and
Motion Night.
 Produce and maintain purchase orders for Motion.
 Process all Motion check requests, deposits, and orders.
 Coordinate all facilities and events supply requests for Motion events.
 Serve as the liaison for GROW and Motion Network churches for all Motion resources.

IV. Other Duties and Responsibilities:

 Assist in the day to day administrative tasks
 Contact, book, and schedule special guests for Motion events
 Train and lead Highlands College Youth Track students in learning applicable job skills
 Assist with any Highlands Students team needs, including retreats and CORE

V. Attributes:
 Christ-like, servant attitude
 Devoted to the call of God and the vision of Church of the Highlands
 Love for people with a desire to impact them through the Gospel of Jesus
 Operates with a spirit of excellence
 Fun/enjoyable
 Loyal

VI. Extent of Public Contact:

 Daily contact with members of Highlands Students staff
 Highlands Pastors and staff members
 Families and students of Church of the Highlands
 Prospective guest churches and youth leaders

VII. Physical Demands:

 N/A

VIII. Supervisory Responsibilities:

 Ability to supervise one part-time employee in the completion of administrative responsibilities for
the Motion Conference.

Manager’s Signature:_________________________________________ Date:_________________________

Employee’s Signature:________________________________________ Date:_________________________

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Direct Report’s Signature:_____________________________________ Date:_________________________