ZOHAIB SAIF

Residential Address: House # 642, Street # 13/1, B-Block, Police Foundation, O-9, Islamabad, Pakistan.
Date of Birth: 31 DEC 1985|| CNIC: 37405-7775037-3|| Nationality: Pakistani || Religion: Islam
Contact: 0346-5374637,0304-7788866|| Marital Status: Married || E-Mail: zohaibsaif@hotmail.com ||

PROFILE– With 14+ years of experience

Resourceful Administration candidate along with the experience of Human Resource operations with proven history of
consistently exceeding company objectives, developing intra-office communication protocols, streamlining administrative
procedures, inventory control, office staff’s supervision and leading the team from front. Energetic professional who does not
mind wearing multiple hats. Experienced in handling a wide range of administrative, Human Resource & Procurement tasks and
able to work independently with little or no supervision. Well organized, flexible and enjoy the Administrative, Human Resource
and Procurement challenges of supporting an office of diverse people.

EXPERT IN: Executives Office Management, Factory Management, Administration Operations, Board Relations & Governance,
Security & Protocols, Travel & Itinerary Arrangements ,Fleet Management, Transportation Management, Housekeeping
Management, Building Maintenance, Canteen Management, Health & Safety, Inventory Management, Shipments
Management, Project Management, Research & Reporting, Budget & Reporting Management, Prioritize & Execute Tasks in
High Pressure, Efficiency Improvement, Team Building & Time Management.
HR Operations, Recruitment & Retention, Compensation & Payroll, Regulatory Compliance, Employee Relations, Attendance
& Leave Management, Training & Development, Record Management

 AWARD CHRONICLE

 Awarded Best Performance of the Year 2020

 Received a “Certificate of Appreciation” in yearly Closing the books of Accounts from the CEO of Shaqurri International
PVT LTD 2019,2020,2021.
 Awarded 2 times Best InPut with minimum Error’s.
 Cash Prizes in submission of books of accounts to Auditor’s on time.

 EMPLOYMENT CHRONICLE

SHAQURRI INTERNATIONAL Pvt. Ltd., ISLAMABAD, PAKISTAN, 1-MARCH-2013 TO TILL DATE

AM Accounts & Finance

Recently joined Zubair Feeds Pvt Limited, a group of SADIQ BROTHERS a leading poultry group of Pakistan as an
Assistant Manager Administration.

Currently, I am supervising & strategizing daily diverse administration operations of the company including CEO office
management, day to day operations and coordination of factories, farms, hatcheries and country wide sales offices, fleet
management, Building repair and maintenance, housekeeping, mess management, printings & stationaries, coordination with
Government departments, contract management, travels & ticketing etc

HAMMERHEAD (PVT) LIMITED, ISLAMABAD, PAKISTAN, Group of MIA Corporation Pvt Ltd 02-AUGUST-2020 TO 10 MARCH-2021
DEPUTY MANAGER ADMINISTION & HUMAN RESOURCE

Organizing and coordinating Factory administration and procedures, in order to ensure organizational effectiveness, efficiency
and safety. Responsible for developing intra-office communication protocols, streamlining administrative & Human Resource
procedures.
Developing & Implementing the Administration, Human Resource, Security Protocols and H&S policies, Restructuring &
Reengineering of departments, inventory control, reduction of business operating cost and ensure task delegation.
Job Descriptions & Responsibilities:
 Ensuring the smooth running of Chairman, CEO, Directors and GMs offices as per SOPs.
 Managing day-to-day administrative operations to ensure that the current and future administrative needs are met
efficiently, reliably, and economically at prestigious.
 Check security arrangements of office premises and ensures safety of organizational assets and employees. Ensure and
take reasonable measures in ensuring that organizational assets and office facility is not been misused by anyone. To
deploy security guards in key locations to monitor security arrangements.
 Ensure the good busines relationship with IESCO, ENERY DEPARTMENT, SNGPL, PTCL, ETO, RTO, HEALTH DEPATMENT,
TCS/ Leopard/DHL Couriers Companies, Cargo Agents and all external suppliers. Ensure compliance management,
liaison with federal and local authorities to answer their queries.
 Managing the Fleet of vehicles efficiently and effectively. Ensure the maintenance of vehicles properly as per their
schedule maintenance and all documents of vehicles that are; Token, Fitness Certificate & Permits are renew on their due
dates.
 Plan and coordinate with the other departments for day-to-day activities, targets, transportation and logistics support
within intra and inter cities movements of teams and deliveries.
 Ensure the housekeeping activities such as sweeping, mopping, dusting and polishing. Ensuring all rooms are cared for
and inspected according to standards. Protecting equipment and making sure there are no inadequacies.
 Reservation / Booking & payments of Tickets of CEO, Directors, GMs, Executives, Managers, Officers & Labors.
 Managing, negotiating and finalize the contracts on behalf of Organization.
 Ensure smooth and timely processing of payments/invoicing of assigned domain as per defined SOPs.
 Ensure the health and safety compliance in the office and factory areas as per SOPs and standards.
 Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
 Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
 Manage schedules and deadlines.

Overseeing the human resources responsibilities and activities of the organization. managing recruitment processes,
Compensation & Benefits, employee relations, regulatory compliance, and training & development.

 Administering compensation and benefit plans.

 Managing salary and other disbursements to staff members at all levels in respect of their claims as per Company Policy.
 Monitoring / ensure payment of Salary - Wages in time. Organizing meeting with the worker counselors and welfare
officers to ensure that all the grievances and disputes from workers are dealt and resolved effectively.
 Generating official internal documents such as offer letters, appointment letters, Confirmation letters, salary slips,
Increment letters and warning letters, Termination and experience letters.
 Cross checking the data for providing final reports on leave, attendance etc for finalization of incentive, salary and other
payments.
 Monitoring and ensuring timely attendance of workers, disciplinary issues and leave issues.
 Preparing reports on employee turnover and attendance issues and provides recommendations to overcome challenges
to DGM, HR.
 Responsible for standard conflict management process in the factory in line with the policy guidelines and existing labor
law of Pakistan.
 Providing support to the overall operation of the Office in terms of recording, receiving-relaying-responding to some
calls intended for the office, entertaining visitors, clerical, and computer related work.
 Maintaining employee files and records in electronic and paper form.
 Handling / coordinating all types of Employee Disciplinary matters and I.R / Labor Relations matters. Performs other
related duties/ responsibilities assigned by Management.

BESTWAY CEMENT LIMITED, ISLAMABAD, PAKISTAN 02-OCT-2013 TO 15-JUNE-2020

SENIOR ASSISTANT MANAGER ADMINISTRATON & SECURITY

Supervised & strategized daily diverse administration operations of the company efficiently and effectively.

Job Descriptions & Responsibilities:

 Ensuring the smooth running of Chairman, CEO, Directors and GMs offices as per SOPs.
 Arranging, organizing & coordinating protocol duties of Chairman, CEO, Directors, Foreigners and others to ensure their
safety during their visits by providing armored (B-6 Level) vehicles where require.
 Managing, Supervising & monitoring the day-to-day diverse administrative & security operations of Head Office, Factory,
Hospital/Dispensary, Bestway Foundation, School & College to ensure that the current and future administrative &
security needs are met efficiently, reliably, and economically in assigned domain as per direction of higher management.
 Keeping good business relationships with external agencies/suppliers that are: Commissioner Offices, IESCO, SNGPL,
Excise & Taxation Office, Police Station, Kachari, RTA, PEESI, EOBI, PSO to ensure the smooth running of organization
operations.
 Reservation / Booking & payment of Air Ticket for BCL Executives, Officers & Guests & process the invoices timely for
payments. Processing the visa cases of Directors, Executives, Staffs, Foreigners and maintain their proper record.
 Arranging & organizing the company wide range of events including Sales & Marketing promotion events, Corporate
dinners, Annual AGM meetings, Seminar, Workshops, Training, Iftar Parties, Ramzan Dasturkhan, Farewells, Chairman,
CEO and Directors family function etc.
 Supervising & Monitoring of all work activities of Janitorial staffs to ensure clean, orderly and attractive premises that are:
offices, hostels, hospitals, educational institutions, and similar establishments.
 Managing the Canteen to ensure the best services to staffs/workers in all shifts. Ensure that all health regulation is
complied with and maintain canteen record for the timely payment to vendor and office use.
 Ensuring & overseeing the facilities services repair & maintenances of Chairman, CEO, Directors, Office & Hostels
premises as per standards and identify & supervise the electrical, civil, mechanical, carpeting, landscaping & Horticulture
works where require.
 Managing, Supervising & Monitoring the 350+ vehicle’s fleet consisting of Light, Heavy & Operational vehicles. Conduct
the schedule maintenance of all vehicles through authorized workshops as per SOPs and circulate the monthly, quarterly
and annual vehicle maintenance report to all concerns.
 Preparation of new vehicles demands, placing order and issuing to individuals after carrying out insurance & registration.
 PSO/Shell/Total (fuel) matter including issuances & renewal of fuel cards, preparation of bills for timely payment to
companies. Circulate the monthly, quarterly and annual vehicle fuel report to all concerns.
 Repairing of accidental BCL vehicles through Insurance Company & circulate the monthly, quarterly and annual Insurance
claimed report to the concerns.
 Prepare the annual Vehicle Market Value index for annual insurance renewal & ensure that all vehicles get insured timely
with insurance company.
 Managing & Supervising the Staff’s Pick & Drop service. Maintain all databases relating to transportation activities.
Ensure compliance of safety standards in transportation functions and controlling the order cycles.
 Managing & Supervising the company wide range of communications i.e., Telephone Exchanges, Mobile & Landline
communications (Jazz, Telenor, PTCL and Nayatel) & couriers (TCS DHL, Leopard and Pakistan Post).
 Ensure the usage of petty cash efficiently and effectively. Prepare, issuance and adjustment of advance payments.
 Ensuring & monitoring inventory of office supplies i.e., Stationary, kitchen, Housekeeping supplies and purchase of new
material and maintain adequate stocks of supplies as per requirements with attention to budgetary constraints.
 Actively managing subcontractors to ensure that they perform in line with their contract agreements.
 Keep abreast with all organizational changes and business developments.

Assisting DGM Admin & Security:

 Coordination & Follow up related to security activities of all BCL premises including factories for comprehensive security
arrangements in accordance with the company safety and security standards.
 Developing and implementing security policies, protocols and procedures.
 Attend meetings with other security managers to determine operational needs.
 Plan and coordinate security operations for specific events.
 Coordinate with security staffs when responding to emergencies and alarms.
 Issuance & Renewal of new & existing arm licenses from authorized Govt. departments and purchasing of new weapons
accordingly.
 Issuance and Renewal of Pakistan Telecommunication Authority Licenses of Walki Talki.
 Preparing the Purchase Request in system with the assistance of all security managers of factories regarding the
provision of Security Guards accessories that are; uniforms, Shoes, belts, Caps, Under garments etc.
 Supervise & Monitor the security guards shift, hostels & their grievances.

 PRIOR EXPERIENCE

SUKHI NGO, ISLAMABAD, PAKISTAN 15-JAN-2012 TO 30-SEP-2013

ADMINISTRATION OFFICER

05-D EC-2006 TO 09-JAN-

ABN AMRO BANK/THE ROYAL BANK OF SCOTLAND/FAYSAL BANK, 2012
RETAIL RISK OFFICER/EAMU OFFICER
 EDUCATION:

 MS Human Resource Management: 2009-2011 Allama Iqbal University, Islamabad

 BS(Hons) Computer Science: 2001-2005 Allama Iqbal University, Islamabad
 Intermediate: 1999-2001 Government Gordon College, Rawalpindi
 Matric: 1997-1999 Ideal Cambridge School, Rawalpindi.

 TECHNICAL EXPERIENCE

 Computer Basic Course: MS Word ▪ MS Excel ▪ Power Point

 MCSE+I (Microsoft Certified System Engineer and Internet)

 REFERENCES:

Will be furnished on request.