HOTEL & CONVENTION CENTER, INC.

Tahao Road, Legazpi City

HR ADMINISTRATOR

DUVISION: ADMIN AND GENERAL

DEPARTMENT: HR DEPARTMENT
REPORTS TO: RESIDENT (HOTEL) MANAGER

SUMMARY
HR administrator’s job entails providing HR administrative support on day-to-day basis and
contributing to the long-run development of HR function in specific during an initial phase of
recruitment growth and development. HR administrator supports the HR Advisor and HR Manager in
providing a comprehensive HR service to managers and staff within the organization.

Duties and Responsibilities

 Managing directly human resources staff: scheduling, assigning and directing work; conducting
interview, hiring and orienting new staff; supervising or conducting training, coaches; evaluating
and giving appraisals; and ensuring good quality of work.
 Conducting with and advising management and supervising human resource issues;
investigating human resource related problems and making recommendations to the
organization.
 Ensuring the execution of background checks fully in a timely effective manner.
 Providing HR advice and support to line managers and employees, explaining procedures and
policies in a timely effective manner.
 Assisting in the development of human resource procedures and policies.
 Contributing to HR projects like introducing an induction program.
 Administering the performance of management system.
 Entering data into the database or HR system for maintaining accurate records.
 Providing data for and preparing management information reports and documents.
 Liaising with payroll, absence recording, and holiday recording.
 Administering the probationary review time periods.
 Maintaining and developing the filing system of personnel.
 Assisting the human resource officer with the maintenance and development of human
resource procedures and policies.
 Advising staff regarding personnel, benefits, and pay issues.
 Administering staff benefits, programs, and events.
 Counseling applicants and employees on rules, policies, benefits, procedures and job
opportunities.
 Supporting in completion of job application materials and documents, and preparation of
employment interviews and tests.
 Performing or supervising payroll processing, developing, and implementing procedures and
applications.
  Establishing, organizing and supervising the maintenance of department records, ensuring
complete accuracy and confidentiality.
 Evaluating risks and giving advices for risk management procedures, processes, policies, and
practices.
 Preparing, reviewing, interpreting, analyzing and approving a variety of data, information and
reports, and making recommendations depending on findings.

Skills and Specifications

 Knowledge of management, supervisory, leadership methods and principles.

 Knowledge of organization, operating procedures, and policies of the human resource
department.
 Fair knowledge of techniques of interviewing, selecting and recruiting applicants for
employment.
 Knowledge of modern office procedures and processes.
 Relevant computer software and hardware applications knowledge.
 Ability to manage and develop employee coach, counsel, plan, delegate, train, direct, mentor,
evaluate, and discipline.
 Ability to speak, write and read the English language.
 Able to motivate individuals in achieving goals and objectives.
 Ability to research, evaluate and analyze new recruitment techniques, methods, and
procedures.
 Able to work alone on a broad variety of projects.
 Able to exercise effective judgment, sensitivity, creativity to changing needs and situations.
 Able to establish and maintain healthy working relationships with people in course of work.

Education and Qualifications

 Bachelor’s degree in Human Resources field from an accredited institution.

 Degree level education.

-contracts

-employees’ handbook

-uniforms, nameplates

-meal

-payroll

-getting schedules from supervisors

-training

-filing system