Illustrated Microsoft Office 365 and

Excel 2016 Intermediate 1st Edition

Reding Solutions Manual
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Microsoft Excel 2016 Instructor’s Manual Page 1 of 6

Excel Module 6: Managing Workbook Data

A Guide to this Instructor’s Manual:

We have designed this Instructor’s Manual to supplement and enhance your teaching experience through classroom
activities and a cohesive module summary.

This document is organized chronologically, using the same heading in blue that you see in the textbook. Under each
heading you will find (in order): Lecture Notes that summarize the section, Teacher Tips, Classroom Activities, and Lab
Activities. Pay special attention to teaching tips, and activities geared towards quizzing your students, enhancing their
critical thinking skills, and encouraging experimentation within the software.

In addition to this Instructor’s Manual, our Instructor’s Resources Site also contains PowerPoint Presentations, Test
Banks, and other supplements to aid in your teaching experience.

Table of Contents
Module Objectives 2
Excel 130: View and Arrange Worksheets 2
Excel 132: Protect Worksheets and Workbooks 3
Excel 134: Save Custom Views of a Worksheet 3
Excel 136: Add a Worksheet Background 4
Excel 138: Prepare a Workbook for Distribution 5
Excel 140: Insert Hyperlinks 6
Excel 142: Save a Workbook for Distribution 7
Excel 144: Group Worksheets 8
End of Module Material 9

Module Objectives
Students will have mastered the material in Excel Module 6 when they can:
● View and arrange worksheets ● Prepare a workbook for distribution
● Protect worksheets and workbooks ● Insert hyperlinks
● Save custom views of a worksheet ● Save a workbook for distribution
● Add a worksheet background ● Group worksheets

Excel 130: View and Arrange Worksheets

LECTURE NOTES
● Discuss the need for comparing data on multiple worksheets.
● Define the term instance.
● Explain how to split the worksheet into multiple panes.

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Microsoft Excel 2016 Instructor’s Manual Page 2 of 6

TEACHER TIP
Review how to select cell ranges before showing students how to select multiple worksheets. Show how a
range can be selected by clicking on a cell, holding down the [Shift] key and clicking on another cell. Also
review how to select non-adjacent ranges using the [CTRL] key, and demonstrate how the [CTRL] key can
be used to select specific worksheets.

CLASSROOM ACTIVITIES
1. Class Discussion: Brainstorm other reasons to compare worksheets.

2. Group Activity: Have students practice splitting their worksheets into both horizontal and then vertical
panes. Then poll students on which view, if any, they prefer.

Excel 132: Protect Worksheets and Workbooks

LECTURE NOTES
• Explain reasons for locking or protecting data.
• Define data entry area.
• Discuss how to freeze rows and columns. Being able to freeze columns is almost a necessity in large
worksheets.

TEACHER TIP
Point out that if a password is set, a sheet cannot be unprotected, even by the person who set the
protection, without entering the password. Therefore, if passwords are used, it is important to record
them securely in a location separate from the workbook.

CLASSROOM ACTIVITIES
1. Class Discussion: Ask students to name different types of workbooks that they think should have
locked cells (i.e. a budget or inventory).

2. Group Activity: Explain, demonstrate, and then have your students practice freezing rows and columns
on a large worksheet.

3. Critical Thinking: Locking cells is one way to prevent unauthorized users from changing formulas.
What else would you do to protect data in a workbook?

Excel 134: Save Custom Views of a Worksheet

LECTURE NOTES
● Explain the term view and how it can be used.
● Explain Page Break Preview.

TEACHER TIPS
Remind students to preview their worksheets before they finalizing them to make sure that page breaks
are where they want them. Confirm that one column or one row doesn’t end up on a separate page.

© 2017 Cengage Learning®. All rights reserved. May not be scanned, copied or duplicated, in whole or in part, except for use as permitted in a
license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
Microsoft Excel 2016 Instructor’s Manual Page 3 of 6

Point out the difference between creating a view that is named and saved, and modifying a view but not
creating a custom view.

CLASSROOM ACTIVITIES
1. Quick Quiz:
1. You can name and save a set of display and/or print settings, called a (n) _______, to use later.
(Answer: view)
2. The Custom Views button is in the ___________ _________ group. (Answer: Workbook Views)
3. Page breaks that Excel automatically inserts when your worksheet doesn’t fit on one page are
called __________. (Answer: dynamic)

2. Class Discussion: Discuss how page breaks can be manually added or removed.

3. Group Activity: Have students practice manually adding and removing page breaks.

Excel 136: Add a Worksheet Background

LECTURE NOTES
• Point out the ability to add a corporate logo or product illustration/photo to the background of
worksheets.
• Explain what a watermark is and how to apply one.
• Discuss how to work with screenshots.

TEACHER TIP
Remind students that a worksheet background should not detract from the readability of the spreadsheet;
instead, it should enhance interest and/or provide identification.

CLASSROOM ACTIVITIES
1. Quick Quiz:
1. A(n)___________ is a translucent background design that prints behind your data. (Answer:
watermark)
2. True or False: You can paste a screenshot into an Excel Workbook. (Answer: True.)

2. Class Discussion: Discuss how watermarks can be used effectively.

3. Critical Thinking: Should all workbooks for a company have the same watermark or logo? Why or why
not?

LAB ACTIVITY
Have students convert the Ex 6-Logo.jpg background from the Unit into a watermark.

Excel 138: Prepare a Workbook for Distribution

LECTURE NOTES
● Explain the purpose of preparing a workbook for distribution (collaboration).
● Define the terms properties, keywords, and metadata.
● Demonstrate sharing a workbook using OneDrive.

© 2017 Cengage Learning®. All rights reserved. May not be scanned, copied or duplicated, in whole or in part, except for use as permitted in a
license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
Microsoft Excel 2016 Instructor’s Manual Page 4 of 6

TEACHER TIP
If students are using a shared classroom/lab for completing this unit, be sure they undo any changes they
make in Document Properties, so the next student can practice these activities.

CLASSROOM ACTIVITIES
1. Quick Quiz:
1. True/False: If you are collaborating with others, you probably want to remove sensitive
information, such as headers, footers, and formulas before distributing your file. (Answer: False)
2. True/False: When you add a digital signature to a workbook, the workbook will be saved as read-
only. (Answer: True)
3. True/False: Tracking modifications when you share workbooks lets you know who made which
changes. (Answer: True)

2. Critical Thinking: Have students think about their future careers and then discuss ways they think they
might share workbooks with others.

Excel 140: Insert Hyperlinks

LECTURE NOTES
● Explain that hyperlinks are not only for linking from one web site to another on the Internet; they can
also link to a filename, word, phrase, or graphic.
● Explain what a target is.
● Explain how to add headers and footers.
● Discuss the Insights task pane.

TEACHER TIP
Point out that when hyperlinks are used to link to another file, users must also have access to the target
file.

CLASSROOM ACTIVITIES
1. Quick Quiz:
1. ________ can link to a filename, word, phrase or graphic. (Answer: Hyperlinks)
2. The item that is “linked” is called the _________. (Answer: target)

2. Critical Thinking: Discuss using research tools and how they can be applied to Excel.

3. Critical Thinking: Why is it important to have Headers and Footers in a workbook? What would you
include in a Header/Footer?

Excel 142: Save a Workbook for Distribution

LECTURE NOTES
● Explain how to publish an Excel document to the web.
● Explain the difference between HTML and MHTML.
● Explain the default format used by Excel 2016 to save files.
● Review the different workbook formats in Table 6-1.

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license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
Microsoft Excel 2016 Instructor’s Manual Page 5 of 6

TEACHER TIP
Remind students that, when saving Excel files as Web pages, it is good practice to use lowercase
characters, omit special characters and spaces, and limit their filenames to eight characters.

CLASSROOM ACTIVITIES
1. Critical Thinking: In what situations, would you need to convert an Excel 2016 workbook to an
earlier version?

2. Critical Thinking: You have Excel 2016 on your computer. You have been asked to create a
workbook for a non-profit organization. The organization has Excel 2003. You will need to spend
several days working on this workbook. How can you make sure that what you create will run in
Excel 2003?

3. Quick Quiz:
1. One way to share Excel data is to place, or ________, the data on a network or on the Web so that
others can access it using their Web browsers. (Answer: publish)

Excel 144: Group Worksheets

LECTURE NOTES
• Discuss the concept of grouping worksheets in a workbook.

FIGURES: F-18, F-19

TEACHER TIP
Point out that when worksheets are grouped, any changes made to one sheet are also made on all other
grouped sheets. To illustrate, group several sheets and then type something in one cell on one sheet; then
go to the other grouped sheets to show that the typed text is now on those sheets as well.

CLASSROOM ACTIVITIES
1. Class Discussion: Why would you want to group several workbooks? Will it save you time? How? Are
there any disadvantages?

2. Quick Quiz:
1. True or False: When you enter data into one grouped worksheet, that data is also automatically
entered into all of the worksheets in the group. (Answer: True)
2. True or False: Grouping worksheets cannot be used to print multiple worksheets at one time.
(Answer: False, grouping can be used to print multiple worksheets at one time.)

End of Module Material

• Concepts Reviews consist of multiple choice, matching, and screen identification questions.
• Skills Reviews provide additional hands-on, step-by-step reinforcement.
• Independent Challenges are case projects requiring critical thinking and application of the module
skills. The Independent Challenges increase in difficulty, with the first one in each module being the
easiest. Independent Challenges 2 and 3 become increasingly open-ended, requiring more
independent problem solving.
• Independent Challenge 4: Explore contain practical exercises to help students with their everyday
lives by focusing on important and useful essential skills, including creating photo montages for

© 2017 Cengage Learning®. All rights reserved. May not be scanned, copied or duplicated, in whole or in part, except for use as permitted in a
license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
Microsoft Excel 2016 Instructor’s Manual Page 6 of 6

scrapbooks and photo albums, retouching and color-correcting family photos, applying layer styles and
getting Help online.
• Visual Workshops are practical, self-graded capstone projects that require independent problem
solving.

Top of Document

© 2017 Cengage Learning®. All rights reserved. May not be scanned, copied or duplicated, in whole or in part, except for use as permitted in a license distributed with a
certain product or service or otherwise on a password-protected website for classroom use.