COMMUNICATION IN ENGLISH II (GHS 202)

ASSIGNMENT FOR GROUP 12

COMPUTER SCIENCE

NAME OF STUDENTS

111 OYABIRAN ABIODUN MOSES 2105021111

112 OLAWOORE OLANREWAJU OLUWATOBI 2105021112
113 SARUMI MURITADOR TEMITOPE 2105021113
114 ADENUGA MALIK ABIODUN 2105021114
115 OMOTOYE DANIEL AKINTUNDE 2105021115
116 YUSUFF DAMOLA ABDULAHI 2105021116
117 IDOWU JOSEPH TIMILEYIN 2105021117
118 AKINBO OLUSEUN KOLAWOLE 2105021118
119 AKWESEHOR RAPHAEL BARNABAS 2105021119
120 OGUNFEYINTIMI RILWAN AJANI 2105021120

TOPIC:
1. WHAT IS REPORT?
2. HIGHLIGHT THE REASON FOR REPORT?
3. EXPLAIN THE BASIC CHARACTERISTICS OF A GOOD
REPORT?
WHAT IS A REPORT?

A report is a structured document that presents information, analysis, or findings about a specific topic or
issue. It is typically written for a particular audience and often includes research, data, and evidence to
support its content. They are used to convey information in a clear, concise, and organized manner,
helping readers understand the topic and make informed decisions based on the presented information.

QUESTION 2: HIGHLIGHT THE REASON FOR REPORT:

1. INFORMATION DISSEMINATION: Reports are often used to disseminate information about

a specific topic, event, or research findings. They provide a structured way to communicate
detailed information to a wider audience.

2. ANALYSIS AND EVALUATION: Reports can be used to analyze data, trends, or outcomes.
They help in evaluating the current state of affairs, identifying patterns, and drawing conclusions
based on collected information.

3. DECISION-MAKING: Reports provide essential information to aid in decision-making

processes. Businesses, organizations, and individuals use reports to assess situations, consider
options, and make informed decisions about various matters.

4. DOCUMENTATION: Reports serve as a formal record of events, research, experiments, or

investigations. They document the methods, results, and conclusions, allowing others to review
and verify the information presented.

5. PROBLEM SOLVING: Reports are often used to investigate and solve problems. They outline
the problem, explore possible solutions, and recommend the best course of action based on
analysis and evidence.

6. ACCOUNTABILITY: Reports can be used to hold individuals, organizations, or projects

accountable. They provide a means to track progress, measure performance, and ensure that goals
and objectives are being met.

7. COMMUNICATION: Reports facilitate communication between different departments, teams,

or stakeholders within an organization. They help in sharing information, updates, and
recommendations in a clear and organized manner.

8. COMPLIANCE AND REGULATIONS: In many fields, reports are required to ensure

compliance with regulations, standards, or legal requirements. These reports provide evidence of
adherence to specific guidelines or policies.
QUESTION 3: EXPLAIN THE BASIC CHARACTERISTICS OF GOOD REPORT

1. CLARITY: A good report is clear and easy to understand. It uses clear language, avoids jargon,
and presents information in a straightforward manner. Ambiguity and confusion should be
minimized.

2. CONCISENESS: A good report conveys the necessary information without unnecessary details.
It is concise and focuses on the main points, avoiding irrelevant or redundant information.

3. ACCURACY: A reliable report is accurate and based on verified facts and data. Information
presented should be precise, reliable, and supported by evidence.

4. RELEVANCE: The content of a good report is relevant to the topic or issue being discussed. It
focuses on the key aspects and addresses the specific objectives of the report. Irrelevant
information should be omitted.

5. ORGANIZATION: A well-organized report follows a logical structure. It typically includes

sections such as introduction, methodology, findings, analysis, conclusions, and
recommendations. Each section has a specific purpose and contributes to the overall coherence of
the report.

6. OBJECTIVITY: A good report is objective and unbiased. It presents information fairly and
impartially, without personal opinions or emotions influencing the content.

7. COMPLETENESS: A good report provides a comprehensive overview of the topic. It covers all
relevant aspects, ensuring that the reader gains a thorough understanding of the subject matter.

8. VISUAL AIDS: Visual aids such as charts, graphs, and tables can enhance a report by presenting
complex data in a visually accessible format. A good report uses visual aids effectively to support
key points and enhance understanding.

9. GRAMMAR AND LANGUAGE: Proper grammar, spelling, and punctuation are essential in a
good report. Clear and correct language usage enhances the report's professionalism and
readability.

10. PROFESSIONAL TONE: A good report maintains a professional tone throughout. It is formal
and respectful, regardless of the audience, and adheres to the appropriate style and tone for the
context in which it is written.