SAP Goods Receipt Invoice Receipt

GR/IR

SAP GR/IR performs a three-way match between:

 Purchase Order (PO)

 Goods Receipt (GR)

 Invoice Receipt (IR)

Purchase Order
Purchase order is a legal contract which binds the supplier
to supply the materials or services and purchaser to pay
after receiving the materials or services.

Valuation Class
The valuation class in the Costing 2 view determines which
general ledger accounts are updated as a result of inventory
movement or settlement.

Goods Receipt
It is a goods movement that is used to post goods received
from external vendors or from in-plant production. All goods
receipts result in an increase of stock in the warehouse.

GR/IR Account Maintenance

Transaction MR11 assists you correct the balance on the
GR/IR which is caused by a difference in quantity (not price)
between the invoice and the goods receipt. It should only be
used when no more invoices or goods receipts are expected
or can be posted.

Invoice Receipt
You enter a vendor invoice in SAP with Transaction MIRO or
via menu path
Logistics • Materials Management • Logistic Invoice
Verification • Document Entry • Enter Invoice

Material Ledger Drilldown Reporting

You access ML drilldown reporting with Transaction
KKML0 via menu path
Controlling • Product Cost Controlling • Actual
Costing/Material Ledger • Material Ledger • Information
System • Drilldown Reporting • Run Drilldown Report

CKM3N - Material Price Analysis

Transaction CKM3N Material Price analysis report / Price
History View report CKM3N/CKM3 is used to analyse the
price consumed for a material in a plant along with
overhead.

MB5S - List of GR/IR Balances

MB5S displays any difference between GR and IR quantities
& its values.

ME23N - Display PO History

You use ME23N to display information about an existing
purchase order to see whether the vendor invoice has been
received and/or paid.

MR11SHOW - Display/Reverse MR11 document

MR11 documents can be reversed with MR11_SHOW or by
clicking on the account maintenance documenting the PO
history. Be careful if more than one PO has been corrected
in a MR11 document, as it will reverse the whole document.

Profit Center
A profit center receives postings made in parallel to cost
centers and other master data such as orders. Profit center
accounting is integrated in the Universal Journal with
S/4HANA. You normally create profit centers based on areas
in a company that generate revenue and have a responsible
manager assigned.
If profit center accounting is active, you will receive a
warning message if you do not specify a profit center, and
all unassigned postings are made to a dummy profit center.
You activate profit center accounting with configuration
Transaction OKKP, which maintains the controlling area.

You use the GRIR clearing account to record the offset of

the GR and IR.
When fully processed, the postings are displayed in the
clearing account balance.

Tools and Reports for GR/IR

The following transactions are useful for GRIR processing
and reporting:

 CKM3N - Material Price Analysis

 FBL3N - G/L Account Line Item Display

 FS10N - G/L Account Balance Display

 F.13 - Automatic Clearing

 F.19 - Analyze GR/IR Account and Accrual

 ME23N - Display PO History

 MR11 - GR/IR Account Maintenance

 MB5S - List of GR/IR Balances

 MR11SHOW - Display/Reverse MR11 document

 KKML0 - Material Ledger Drilldown Reporting