DIRECTORATE:

Private Bag X011 KwaMashu 4360 DPKISMH Dental

310 Bhejane Street, KwaMashu 4360
Tel: 031 530 1429
Email address: nompumelelo.ndwandwe@kznhealth.gov.za
d www.kznhealth.gov.za

MINUTES
MINUTES OF THE MEETING OF DPKISMH Dental Department HELD AT 08:08 ON 03 November 2023
AT BLOCK D BOARDROOM.

PRESENT

 Dr Ndwandwe
 Dr Qoboshiyane
 Mr Sibiya
 Miss Nsele
 Mrs Manukuza
 Miss Ndlovu
 Mr Qwabe

IN ATTENDANCE

 As per attached attendance register

APOLOGIES

 Mrs Mgogo

RESPONSIBLE TIMEFRAME OR
ITEM AND DISCUSSION DECISION/ACTION
PERSON DEADLINE
1. WELCOME/OPENING OF MEETING
Dr Ndwandwe opened the
Dr Ndwandwe
meeting at 08:08
2. RATIFICATON OF THE AGENDA

 None None None

I. APPROVAL OF THE PREVIOUS MINUTES

Dr Qoboshiy-
Previous minutes are confirmed
ane
 Previous minutes from previous meeting to be a true reflection of the previ-
as written by Mr Sibiya were read ous meeting by Dr Qoboshiyane
and seconded by Miss Nsele
Miss Nsele
II. MATTERS ARISING FROM PREVIOUS MINUTES

The strategic planning meeting

A. STRATEGIC PLANNING MEETING will be held on 8 November, All staff
next week.
 Mr Dlamini(HR) to come at 8:30
B. E-DISCLOSURE All staff
to train the staff on E-disclosure.

III. NEW MATTERS

A. DR MLOTSHWA Dr Mlotshwa, the new dentist,
All staff
was given warm welcome.
Safety-Nothing to report
B. REPORTS All staff
IPC-Nothing to report as well.
Staff was advised to use the of-
ficial outpatient book to register
C. OUTPATIENTS REGISTER all patients, booked or walk-ins.
All staff
This is because only the official
register books are audited for
patients headcounts.
It has been noticed that there
are patients who were given
dates but not booked on outlook
calendar. Staff to treat such
cases as normal because they
are previous mistakes. Staff is
also encouraged to be careful
D. BOOKINGS CONFUSION when booking patients in the All staff
computers to avoid errors.

Walkins with referral letters

Dr Ndwandwe to re-emphasise
with the referring institutions to
communicate prior sending a
patient to us.
Staff is advised to maintain con-
E. PATIENT CONFIDENTIALITY fidentiality during patient treat- All staff
ment.
IV. WAY FORWARD
 Staff to meet on the 8th
for strategic planning.
 Mr Dlamini(HR) to come
at 8:30 to train the staff
on E-disclosure
 Outpatient register to be
used for both booked
and walk-in patients.
 Staff to be mindful in-
terms of bookings to
avoid mistakes
 Staff to be extremely
confidential during pa-
tients treatment.

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 08:30

DATE OF NEXT MEETING: 10 November 2023

CONFIRMED AND SIGNED AT THE MEETING HELD at BLOCK D BOARDROOM/ ground floor

BY THE CHAIRPERSON ………………………………………….