MANUAL LIBRARY MANAGEMENT SYSTEM

A manual library management system relies on traditional, paper-based methods for cataloging,

circulation, and record-keeping. In such systems, librarians often maintain physical card catalogs

or handwritten lists to manage the library's collections. The manual check-in/check-out process

is time-consuming and can lead to errors, resulting in inefficiencies and frustration for both

library staff and members. Inventory management is challenging, and tracking misplaced or lost

items is often problematic. The lack of advanced reporting and analytics tools also hampers the

library's ability to make data-driven decisions, and resource discovery is limited, impacting the

user experience.
 PROPOSED AUTOMATED LIBRARY MANAGEMENT SYSTEM

The proposed automated library management system represents a significant upgrade from
manual systems, leveraging modern technology to enhance library operations and improve the
user experience. This computerized library management system designed can offer several
advantages:

Efficiency: The system can automate various library processes, making cataloging, check-in,
check-out, and inventory management more efficient and less time-consuming.

Accuracy: With digital record-keeping, the system can reduce errors and inaccuracies associated
with manual data entry, resulting in more reliable records.

Accessibility: Students and librarians can access the library catalog and manage resources even
when offline, providing uninterrupted access to information and services.

Simplified Check-In/Check-Out: The system can streamline the check-in/check-out process,

reducing wait times and making it easier for students to borrow and return books.

Inventory Control: Record tracking can help students and librarians quickly locate books and
materials, reducing the likelihood of misplaced or lost items.

User-Friendly Interface: The system is designed with a user-friendly interface that is easy to
navigate, promoting self-sufficiency and ease of use.

Resource Discovery: The digital catalog can incorporate search and recommendation features to
help students discover relevant materials more easily, enhancing their overall library experience.

Security: Digital records can be secured with password protection or other security measures,
ensuring the privacy and security of patron information.

Reporting and Analytics: The system can provide basic reporting and analytics features, allowing
us to gain insights into library usage and trends.

Customization: The system can be tailored to the specific needs and preferences of the library
and its users, allowing for a more personalized and effective experience.

Scalability: it can be scaled to accommodate larger collections and additional library services as
needed.

Reduction in Paperwork: The system can significantly reduce the need for manual paperwork,
contributing to a more eco-friendly and organized library environment.
 INTRODUCTION

It's a computer program or system that does a bunch of important tasks to make the library work
better.

One of the things it does is keep a list of all the books and things in the library. This list helps
librarians know what's in the library. It also keeps list of all the members registered with the
library.

Books can be issued only to those who are registered members of the library.

The system also helps with checking out and returning books. Instead of using paper cards, the
system keeps track of who has borrowed a book and when it's due back. This means you don't
have to worry about writing your name on a card when you borrow a book – the computer takes
care of it.

The system also displays various reports regarding the list of books in library and list of members
registered with sufficient information about them. The system can view the records of the check
out and check in books.

More over the system automatically applies fine to the borrowers who don’t returned the books
in due date and maintains the record of the fine collected.

User can easily check the total fine amount collected within the stipulated time frame.

Plus the system is designed in a way that user can easily update or delete the record of members
and books if need and the whole system is flaw less. The system does not allow to update or
delete any information regarding the member or book if the record show any kind of transaction
with respect to the same book or member.

The system automatically updates the check-in and checkout records when book is returned.

In our digital age, where we have so much information, this library management system is like a
superhero tool that helps the library run smoothly and helps people to find and use the library's
resources more easily.
 SOFTWARE DEVELOPMENT LIFE CYCLE

Preliminary Investigation and Feasibility Study:

In Preliminary investigation of our project we visited our school library and took a detailed analysis of
current library process. We gathered information which helped us in understanding objectives of the
project and requirements of the proposed system.

Following the preliminary investigation we took a brief feasibility study were we accessed technical and
economical feasibility of proposed system. We investigated that Python as programming language and
MySQL as database in our school syllabus align with the project goals or not.

System Design and Architecture:

In this step we planned for the architecture of the library and its data flow. In this we designed the
database schema, defined the modules and their functionalities and established the overall system
structure. For which we proposed various Data Flow Diagrams (DFD) and Class diagrams to draw the
system design and architecture.

Coding and Implementation:

After completing the System Design and Architecture we started coding and designed the database
schema of the LMS in SQL as Backend and used Python as Programming for front end and used various
modules including Python and MySQL connectivity. We translated the system design into actual code. We
regularly tested the modules to identify and rectify any kind of bugs or discrepancies in the system.

Testing:
After completing the coding and implementation phase we insured that Library Management System
functions as intended and meets the specified requirements. Through unit testing of modules and
integrated system testing. We validated the correctness and reliability of our code. If any kind of issue is
discovered in the testing phase we addressed it and made system error-free and robust to our best.

Deployment:
Finally our system is ready for deployment with few more changes liking making it in executable form.
And is easily installed in the school library. We ensured all the dependencies are met and the system is
ready to use and also hope for the best.
 DATA FLOW DIAGRAM

START

VALIDATE MEMBER

REGISTER MEMBER
N

BOOK

RETURN BOOK
VALIDATE BOOK

BORROW

ADD BOOK AND MEMBER DETAILS

Y
PAY FINE FINE

UPDATE
ISSUE BOOK RETURN BOOK

STOP
 CLASS DIAGRAM

ISSUED

REQUESTS

PAYS

UPDATE

RETURN
S
REFERS
 CONCLUSION

Library Management System emphasizes its role in streamlining the library functions and

it promotes the efficient resource utilization. It shows the importance of technology in libraries

which facilitates easy to access information and ensure effective inventory management system.

The system is designing considering the issues with our school library and we focused on

streamline the inventory management.

The system will streamline the transactions of book in library and also record keeping. It will

reduce the man power and paper work up to some extent.

Moreover this system provided us hands on experience in software development enhance

programming skills and problem solving abilities.

This system enhance understanding of database management, user interphase and system

integration.

This project instilled project management skills and team work.

Overall it offered a valuable learning experience by combining theoretical knowledge with

practical application preparing students for future endeavors in the field of software

development.
 BIBLIOGRAPHY OF PROJECT

1. Computer Science With Python Textbook By Sumita Arora Class 11th and 12th .

2. Geeks for Geeks website.

3. Fundamentals of Database Management System by Elmasri and Navathe

4. Chat GPT 3.5

 HARDWARE AND SOFTWARE REQUIREMENTS

1. Computer or Laptop for Development of Project with configuration i3 processor 8GB RAM

and 500 GB HDD/ 250 SSD.

2. Windows Operating System More than windows 7.

3. Internet connection for downloading software and modules if not installed.

4. Python as Frontend Programming Language with Code Editor like IDLE.

5. MySQL as backend Database.

6. MySQL connectivity module for connecting Python with MySQL server.

7. MS WORD for creating project documentation.