HM 87 – CATERING MANAGEMENT

BANQUET
RESERVATIONS
PLANNING
PRESENTED BY: GROUP 2
 (IMBOC C.)

SETUP AND CAPACITY GUIDELINES

Whether you work in catering or event planning, seating capacity is a
common question that comes up when trying to decide the layout of a
room. The following list includes the average seating capacity of the
most common banquet table size.
 SETUP AND CAPACITY GUIDELINES (IMBOC C.)

ROUND RECTANGULAR

30" ROUND SEAT 2-3 PEOPLE 18 X 60 SEMINAR SEAT 2 (1 SIDED)

36" ROUND SEAT 4 PEOPLE 18 X 72 SEMINAR SEAT 3 (1 SIDED)
42" ROUND SEAT 5 PEOPLE 18 X 96 SEMINAR SEAT 4 (1 SIDED)
48" ROUND SEAT 6 PEOPLE 30 X 48 INCH RECTANGLES SEAT 4
54" ROUND SEAT 7-8 PEOPLE PEOPLE
60" ROUND SEAT 8 PEOPLE 30 X 72 INCH RECTANGLES SEAT 6
66" ROUND SEAT 9-10 PEOPLE PEOPLE
72" ROUND SEAT 10 PEOPLE 30 X 96 INCH RECTANGLES SEAT 8
NEED MORE THAN 10 AT A ROUND PEOPLE (CAP THE ENDS TO MAKE
TABLE? 10)
THIS IS HOW MANY WILL FIT
COMFORTABLY.
SETUP AND CAPACITY GUIDELINES (IMBOC C.)

SQUARE

24" SQUARE: 2 PEOPLE

30" SQUARE: 4 PEOPLE
32" SQUARE: 4 PEOPLE
36" SQUARE: 4 PEOPLE
42" SQUARE: 8 PEOPLE
60" SQUARE: 8-12 PEOPLE (12 IS A
"LITTLE" TIGHT)
(IMBOC C.)

SETUP AND CAPACITY GUIDELINES

The Standard Banquet table height is 29"-30". All of our folding

tables are 29" or 30" in height, UNLESS otherwise noted. While
the Standard Banquet Table Width (for rectangular tables), 30"
is the most common table width.
DACULA, S.
SPACE EFFICIENCY AND TABLE PLACEMENT

If aligning 8 foot banquet tables end to end, you may add 1

chair for each “joint” on each side. This should only be done if
space is limited.
DACULA, S.
SPACE EFFICIENCY AND TABLE PLACEMENT

In order to maximize the amount of round banquet tables you

can fit in a room, place them as illustrated in the picture to
the right. Diagonal placement is more space efficient than
lateral rows.
 DACULA, S.
TABLES

6' banquet table Diamond Seating: 24" between table

8' banquet table corners
36" round table
48" round table
60" round table
72" round table
96" round table
Standard Seating: 42" between tables
Service seating: 60" between tables
 DACULA, S.
CHAIRS

Personal Space: 18" from the edge of

the table to the back of the chair

Elbow Room: 16" from chair to chair

Wall space: 30" from the back of the

chair to the wall
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

Classic Banquet Style Placement

Consists of long rows of rectangle banquet tables with seats
on both sides. The setup allows for a head table to be placed
at the front of the room.
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

Banquet Round Style

The rows are off center in order to maximize seating. This plan is
also suitable for discussions, brainstorming sessions, team-building
sessions, or any sessions that call for close interaction with the
members.
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

Conference Style
Conference style is great for critical thinking discussions. This is
the most productive setup when making decisions.
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

Hollow Style
Hollow square setup is much like a conference style set-up
but with a hollow interior. The table is arranged in the same
way for board meetings.
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

Hollow Square w/ Serpentine Tables

Utilizes serpentine tables at the corners. The illustration is set
up for 44 people. It uses 4 serpentine tables, and 30 x 96
rectangle tables.
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

U Shaped Setup
The U shaped setup works well for presentations where there
will be interaction between the guests, and the speaker.
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

U Shaped Setup w/ Serpentine Tables

The U Shaped diagram utilizes serpentine tables at the corners.
The diagram is set up for 26 people. Has 2 serpentine tables.
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

U Shaped Setup w/ Head Table Inside U

You may also place the head table inside the legs of the "U" like
shown in the picture to the right. This table placement adds 3
seats to the head table.
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

U Shaped Plus
The U shaped plus style can be used when space is limited.
IMPORTANT! In order to setup like this, you need to have either
the head table inside the "U".
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

Theatre Style Setup

Theatre style banquet setup is the most space saving design. If
your event is a speech or lecture, for watching films, or
performances, this is the setup for you.
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

Classroom Style Setup

The classroom style setup is great for orientations or any other
presentation when the guest will need to be writing/eating
while observing.
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

V Shaped Setup
The V shaped setup is much like classroom style, except for
the tables are tilted toward the speaker.
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

Auditorium Style Setup

Auditorium style setup is very similar to the theatre style. The
chairs in the outer area are angled toward the speaker more
so than the inner.
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

Herringbone "Fishbone" Style Setup

Herringbone style setup is for dinners that will involve a
speaker. The alignment of the tables allows for most guests
to be comfortable while facing the speaker
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

Semi Circle
Semi circle setup is great for meeting when interaction is
needed with the speaker. The tables have seats only on 1
side.
BANQUET SETUP DIAGRAMS AND ILLUSTRATIONS (TARE, A.)

Circle Style
Circle style is much like a semi circle except the circle is
completely closed off. It is for 96 people, and utilizes 8 foot
tables.
(DELA CRUZ, E.)
HOW TO SET UP FOR HOLIDAY PARTIES

01 The Classic Banquet Set-Up Setting Up with Banquet Rounds

To fit more people at a round table, consider adding four serpentine tables
to the outside. If you use a 60″ table in the middle, you can add four
serpentines, each with a 5-foot inner radius, to create a table for at least 16
people.

02 Creating One Large Rectangular Table

This arrangement of tables may also be conducive for a large
family meal, a conference or meeting, or to maximize space for
seating up to 22.
 (DELA CRUZ, E.)
HOW TO SET UP FOR HOLIDAY PARTIES

03 Banquets Can Be Square Sometimes

The inside of the square is empty or hollow, so it’s not always the best way
to optimize your space if you need room for a buffet, dance floor, or other
party must-haves.

04 Using Cocktail Tables for Non-Dinners

If you’re hosting a party that is not a formal sit-down dinner, you
may want to offer seating for only half of the guests and provide
tall cocktail tables for guests to stand and mingle around while
enjoying light hors d'oeuvres and their drinks.
 CHOOSING THE PERFECT LAYOUT (JUMAWAN, A.)

The most popular types of banquet tables:

Round banquet tables
Straight banquet tables

How to decide which banquet tables to use: Four top tips:

1. Think about size constraints when deciding which banquet tables to use.
2. Consider social aspects when selecting banquet tables.
3. Plan along with decor when choosing banquet tables.
4. Use a planning app to get a sense of the layout in the space.
 CHOOSING THE PERFECT LAYOUT (JUMAWAN, A.)

6 Unexpected banquet table layout ideas for weddings & parties:

1. Mix of rectangular and round tables
2. Mix of sizes
3. Unusual table shapes (Crescents, Squares and Serpentine)
 CHOOSING THE PERFECT LAYOUT (JUMAWAN, A.)

6 Unexpected banquet table layout ideas for weddings & parties:

4. Surprise configurations
5. Venue vectors and stand-out elements
6. Multi-space events
(GALINDO, K.)

ONLINE BANQUET REQUEST

The online banquet reservation form can be integrated with the
banquet hall's website or booking system, making it easy for event
organizers to find and book available dates and times. The form can
also be customized to collect the specific information that the banquet
hall needs. The form typically includes the following information:

Contact Information
Event Details
Food and Beverage
Audiovisual Equipment
Billing Information
(GALINDO, K.)

ONLINE BANQUET REQUEST

(EMUELIN, G.)

ADVANTAGES OF OVERBOOKING IN HOTELS

REVENUE
MAXIMIZING OPTIMIZATION: DYNAMIC
OCCUPANCY: PRICING:
Dynamic pricing is a strategy
Overbooking allows
that involves adjusting the By strategically
hotels to ensure prices of goods or services in overbooking, hotels
maximum occupancy, real-time based on supply
can potentially
reducing the and demand factors. When a
increase their
likelihood of vacant hotel is overbooking,
rooms due to last- dynamic pricing can be used
revenue by filling
minute cancellations to optimize revenue and rooms that might
or no-shows. occupancy by setting room have otherwise
rates that adapt to changing remained empty
conditions.
 (EMUELIN, G.)

DISADVANTAGES OF OVERBOOKING IN HOTELS

GUEST REPUTATION GUEST COMPENSATION LEGAL ISSUES:

DISRUPTION: DAMAGE: COSTS:
When overbooking leads In some jurisdictions,
Overbooking can result When guests are turned
to denied check-ins, hotels denying guests a reserved
in situations where the away due to
might need to provide room due to overbooking
hotel doesn't have overbooking, it can harm
compensation to affected could lead to legal
enough rooms to the hotel's reputation. guests, such as covering disputes. Laws vary, but
accommodate all booked Negative reviews and some regions have
alternative
guests. This can lead to word-of-mouth spread regulations that protect
accommodations,
guest dissatisfaction, can impact future transportation costs, or consumer rights in such
frustration, and a bookings and overall offering discounts on cases.
negative perception of brand image. future stays. This can incur
the hotel's reliability. additional expenses.
(GAMPAY J.)

BENEFITS OF BOOKING A BANQUET HALL FOR ALL YOUR

INTIMATE EVENT
Experienced Staff for Event Management
In-house Caterers
Creative Decoration and Setup
Quality Equipment and Furniture
Help and Customer Service
Cleanliness and Maintenance
Security, Emergency, and Insurance
Turn Dreams into Reality
Location
Cost-effectiveness
(MINOZA, A.)

WORKFLOW OF MANAGEMENT
All the well-established banquet hall has a team of expert staff that can provide a
wonderful customer service.

Perfect Setting Location

A banquet hall can come up with all the
Banquet halls are often located in central
basic amenities of finest quality like
locations that are easily accessible
air-conditioners, chairs and tables that
to guests.
bestow scenic place for your guests.
(MINOZA, A)

WORKFLOW OF MANAGEMENT
All the well-established banquet hall has a team of expert staff that can provide a
wonderful customer service.

Easy Catering Service Decoration

Banquet Halls have loads of themes and
A meals quality may make or decorative ideas that can bring life to
break a gathering. your event.
(SUAYBAGUIO, F.)

SECURED ENVIRONMENT AND ROUND THE CLOCK

FACILITIES
Certainly having a secured environment and round-the-clock facilities in a
banquet service offers several benefits for event organizers and attendees
alike.

Secured Environment Round-the-clock Facility

safety and peace of mind Flexibility in Event Timing
risk management Continuity of Services
emergency preparedness Reduced Stress for Organizers
Networking Opportunities
THANK YOU FOR
LISTENING