AHI Logistics Manual - V1.0

ALFA HOLDINGS INC.
LOGISTICS
MANUAL
September 2020
Version 1.0
Revision 0
Confidential and Proprietary to ALFA Holdings Inc.., ALFA All Food Asia Inc., MPP Meat
Import Corporation, Meatland Traders Corporation, Nameat Processing Enterprises
Copyright © 2020
Manual Title Document I.D. Version No.
ALFA
LOGISTICS MANUAL LOG.00.00 1.0
HOLDINGS Document Title Effective Date Page
INC.
TABLE OF CONTENTS September 2020 2 of 118
Revision Page
Document No. Title Initial Issue Date
Date No.
INTRODUCTION
LOG.i Manual Overview September 2020 4
LOG.ii Manual Structure and Use September 2020 5
LOG.iii Organization Structure September 2020 11
WAREHOUSE POLICIES AND PROCEDURES
LOG.01.00 Item Receiving September 2020 12
LOG.01.01 Item Receiving of Imported Trade Items September 2020 18
LOG.01.02 Item Receiving of Local Trade Items September 2020 21
LOG.01.03 Item Receiving of Stocks Transfers September 2020 24
LOG.01.04 Item Receiving of Non-trade Items September 2020 27
LOG.02.00 Order Preparation and Delivery September 2020 29
LOG.02.01 Item Picking and Preparation September 2020 35
LOG.02.02 Item Dispatch and Delivery September 2020 43
LOG.02.03 Unserved Orders Processing September 2020 44
LOG.02.04 Accounting of Sales Invoices September 2020 46
LOG.03.00 Item Returns Processing September 2020 48
LOG.03.01 Delivery Returns Processing September 2020 52
LOG.03.02 Trade Returns Processing September 2020 55
LOG.04.00 Item Issuance and Transfer September 2020 57
LOG.04.01 Item Issuance for Fabrication and Production September 2020 61
LOG.04.02 Item Issuance of Stocks Transfer September 2020 64
LOG.05.00 Inventory Management and Monitoring September 2020 66
LOG.05.01 Daily Inventory Monitoring September 2020 69
LOG.05.02 Review of Inventory Aging September 2020 71
LOG.06.00 Inventory Count and Reconciliation September 2020 72
LOG.06.01 Cycle Count September 2020 77
LOG.06.02 Annual Inventory Count September 2020 78
LOG.06.03 Inventory Reconciliation September 2020 81
LOG.07.00 Item Disposal September 2020 83
LOG.07.01 Item Disposal September 2020 86
LOG.08.00 Third Party Logistics Management September 2020 90
Prepared by: Reviewed by: Approved by:

Stacey O Fortuna Wendy Y Jotojot, Larry R Ybanez Arnold H Adap, Mario S Sevilla
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TABLE OF CONTENTS September 2020 3 of 118
Revision Page
Document No. Title Initial Issue Date
Date No.
FORMS, REPORTS & EXHIBITS
LOG-01 Acknowledgement Form (Orientation) September 2020 93
LOG-02 Count sheet September 2020 94
LOG-03 Delivery Receipt September 2020 95

LOG-04 Disparity Report September 2020 97
LOG-05 Incident Report September 2020 98
LOG-06 Inventory Count and Reconciliation Form September 2020 99
LOG-07 Inventory Count Memo September 2020 100
LOG-08 Inventory Count Schedule September 2020 104
LOG-09 Inventory Count Tag September 2020 105
LOG-10 Issue Slip September 2020 106
LOG-11 Letter Request for Condemnation/Rendering September 2020 107
LOG-12 List of Bad Order (BO) Items for Disposal September 2020 108
LOG-13 Picking List September 2020 109
LOG-14 Return Slip September 2020 110
LOG-15 SMP/NMP Report September 2020 113
LOG-16 Truckload Ticket September 2020 115
LOG-17 Weight List September 2020 116
LOG-18 Withdrawal Report September 2020 117
LOG-19 Unserved Item Form September 2020 118

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LOGISTICS MANUAL LOG.i 1.0
INC.
MANUAL OVERVIEW September 2020 4 of 118
1. INTRODUCTION
The ALFA Holdings Inc. logistics operation is composed of the Logistics Department which
reports to the General Manager.
This department is responsible for receiving, storing, handling, as well as issuing items,
managing returns from customers/branches, inventory monitoring and item disposal. This
department is also responsible for dispatching operations, delivery of items to
customers/branches, and ensuring operations are covered by duly approved documents.
The Logistics Manual sets forth the approved warehouse policies and procedures. It
prescribes individual responsibilities, limits of authority and general conduct of activities of all
employees engaged in warehouse functions.

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LOGISTICS MANUAL LOG.ii 1.0
INC.
MANUAL STRUCTURE AND USE September 2020 5 of 118
1. SCOPE OF THE MANUAL
This Logistics Department Manual is a compilation of the policy statements, guidelines and
procedures on the Logistics Department. This manual covers broad and general policy
statements and guidelines, which will guide Management decisions on operating the company.
The implementing procedures underlying each policy are also contained in this Manual.
2. PURPOSE OF THE MANUAL
This Logistics Department Manual serves the following purposes:

 To clearly define the organizational responsibilities of the Logistics Department in
personnel documenting processes related to logistics functions of ALFA Holdings Inc.
(AHI).
 To set prescribed policies, guidelines, procedures and forms for the logistics functions of
AHI.
 To serve as a useful tool for orienting new staff on the operations of the Logistics
Department.
3. APPLICABILITY AND LIMITATIONS
This policy applies to all company employees who are involved in performing AHI logistics
functions.
As part of the logistics function, AHI does not transact for the personal use or benefit of
employees nor is the name or status of AHI to be used for the personal advantages of
employees without prior approval of the Chief Executive Officer.
All personnel are expected to observe acceptable office conduct for the orderly operation of the
company as well as for the protection of rights, safety and benefits of the total employee force.
A “firm but fair” approach in the implementation of all company rules and regulations will
consistently be pursued and observed by all those accountable for their implementation.

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INC.
4. DISTRIBUTION AND CUSTODIANSHIP OF THE MANUAL
The Internal Audit Department shall be the designated principal custodian of the original copy
of the Logistics Manual.
The Internal Audit Department shall be responsible for issuing copies of the Logistics Manual to
the different concerned departments. A master list shall be maintained by Internal Audit
Department to monitor and identify the holders of the Logistics Manual. The master copy of the
Logistics Manual shall serve as the official copy of AHI. No markings are to be made on this
manual. It shall be replaced only when it is superseded by a more current version. Refer to
IAU.05.01 Control of Non-conformities for details.
All revisions to the Logistics Manual shall be escalated to the Internal Audit Department.
The Logistics Manual shall be made available to all management and staff of AHI who are
involved in logistics activities.
The copies of this Logistics Manual are considered accountable materials. The holders of the
copies will be required to surrender their copies to the Human Resources Department upon
their separation from the company.

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INC.
5. MANUAL STRUCTURE AND USE
This Manual is entitled Logistics Policies and Procedures Manual. This manual has two major
parts: the Manual Header and the Manual Body. Refer to the illustration below:
Manual
Header
Manual
Body
Manual
Footer

ALFA
INC.
The manual header appears in the upper portion of every page of this manual. It contains the
following information:
 Company Logo
 Manual Title, name of the manual
 Document Title, reflects the main process of function being discussed
 Document I.D. (Document Identification), used for referencing purposes
 Version No. reflects the number of times the procedure was replaced and issued
 Page No. (Page Number), indicates the current page number and the total page of the
manual section.
 Effective Date indicates the month and year the particular section of the policies and
procedures took effect; same as implementation date.
The manual body contains specific company policies, guidelines and procedures related to the
section being discussed. It appears in the following format:
 Objective defines the purpose for documenting the procedure.
 Scope refers to the coverage of the procedure. The scope usually reflects the starting
activity of each procedure or instruction and its terminal activity.
 Definition of Terms defines important concepts used in the manual.
 Policy Statements describes the activities, policies, and guidelines pertaining to the
process. The Personnel responsible, task that should be performed, and forms or records
needed are discussed in detail to fully explain the procedure that is needed to be
accomplished.
 Procedure Flowcharts are detailed sequenced activity of a procedure in a drawing
format.
 Forms, Reports, Templates, and References that support the implementation of the
policy shall be listed right after the Policies.
The manual body contains specific company policies, guidelines and procedures related to the
section being discussed. It appears in the following format:
 Prepared / Documented by identifies the person who documented the policies and
procedures
 Reviewed by identifies the person who reviewed the policies and procedures
 Approved by identifies the person who approved the policies and procedures

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INC.
FLOWCHARTING SYMBOLS
Symbol Description
Start Terminator - signifies the start and/or end of the

process
Manual Operation
Manual operation - signifies that the activity is
performed manually
Decision Box
Decision box - signifies that a decision has to
be made
Predefined Predefined process - signifies a reference

Process
process
System operation - signifies System/Application

Application Software
Software used
Form Document - a prepared or generated form or

report
Control sign - signifies a control activity

1
1
Off-page connector
A On-page connector

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INC.
FLOWCHART STYLE

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LOGISTICS MANUAL LOG.iii 1.0
INC.
ORGANIZATION STRUCTURE – LOGISTICS September 2020 11 of 118
1. ORGANIZATION STRUCTURE
General
Manager
Operations
Manager
Logistics
Supervisor
Sales Admin Warehouse Delivery Team Inventory

Coordinator /
Staff Leader Analyst
Team Leader
Warehouse
Checker

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HOLDINGS
Document Title Effective Date Page
INC. Item Receiving September 2020 12 of 118
1. OBJECTIVES
1.1. To standardize practices and controls in logistics receiving operations.
1.2. To ensure that all incoming items are covered by duly approved documents.
1.3. To provide guidelines in developing standard operating procedures in receiving of items.
2. SCOPE
2.1. This section covers the activities of the following processes:
2.1.1. Item receiving of imported trade items
2.1.2. Item receiving of local trade items
2.1.3. Item receiving of stocks transfer
2.1.4. Item receiving of non-trade items
3. DEFINITION OF TERMS
3.1. Certificate of Meat Inspection (COMI) – is an official document issued by NMIS Plant Officer,
to indicate that the meat inspected at a specified date and time was found to be safe and
wholesome; for imported meat
3.2. Disparity report – a report created when there is a material variance between the quantity or
item that is received in the warehouse or storage against the Supplier’s packing list
3.3. Incident report – a report created when there are non-quantity issues identified during the
item receiving process in the warehouse or cold storage
3.4. Item Receipt – the transaction type in NetSuite used to record the receiving of inventory into
a location
3.5. Meat inspection certificate (MIC) – is an official document issued by NMIS Plant Officer, to
indicate that the meat inspected at a specified date and time was found to be safe and
wholesome; for locally produced or fabricated meat
3.6. National meat inspection service (NMIS) – a government regulatory agency created by law
to implement policies, programs, guidelines, rules and regulations pertaining to meat
inspection and meat hygiene in order to ensure safe meat from farm to table
3.7. NetSuite – the company’s Enterprise Resource Planning (ERP), an integrated management
system of the company’s main business processes
3.8. Packing list – a documents that details the contents and dimensions and weight of the
container
3.9. Random sampling – a sampling procedure from a population in which the selection of a unit
is based on chance and every unit has an equal chance of selection for sampling
3.10. Receiving report – a report created by the warehouse or storage personnel (third-party or
company owned) that indicated that items and quantities received
3.11. Request for Inventory Adjustment (RIA) – a custom transaction that requests for adjustment
in inventory and specifies that item, amount and reason for adjustment
ALFA
HOLDINGS
3.12. Sanitary and phytosanitary certificate (SPS) – required by importing countries when
exporting fresh fruits, vegetables, fish, meat and other animal products; this certifies that
quarantine and biosecurity measures have been applied to protect human, animal or plant
life and health from the introduction, spread of pests and diseases arising from additives,
toxins and contaminants in food and feed.
4. POLICY STATEMENTS
ITEM RECEIVING OF IMPORTED TRADE ITEMS
4.1. The following documents shall be received from the Importations and Documentations In-
charge upon item arrival:
 Packing list
 Approved Sanitary and phytosanitary certificate (SPS) which has already been tagged
by Bureau of Animal Industry (BAI) to its cold storage facility destination
 Certificate of Meat Inspection (COMI)
4.2. The Warehouse Coordinator or Warehouse Team Leader or Sales Admin Staff shall be
responsible in performing the following functions in relation to item receiving process:
 Coordinate with Third-party cold storage facility representative for the allocation of an
unloading spot upon the release of arrived containers
 Coordinate with the National Meat Inspection Service (NMIS) Officer on the inspection
of the items upon arrival
 Creation of Receiving Report (RR) in MS Excel based on the reconciled count sheets
tabulated during item receiving within twenty-four (24) hours upon arrival
 Creation of Disparity Report based on the reconciled count sheets against the
packing list within twenty-four (24) hours upon arrival
 Creation of Incident Report based on the photographed quality issue(s) identified
during the random sampling upon item unloading within twenty-four (24) hours
upon arrival
 Sending of the Receiving Report, Disparity Report, and/or Incident Report to the Meat
Buyer, Cost Accountant and General Accounting Supervisor, within twenty-four
(24) hours upon arrival, including the following supporting documents
 Packing list
 Certificate of Meat Inspection (COMI)
 Reconciled Count sheets
 Pictures/photographs of items with quality issue
 Creation of Item Receipt (IR) in NetSuite within twenty-four (24) hours after unloading
 Creation of Request for Inventory Adjustment (RIA) in NetSuite within twenty-four (24)
hours after unloading
4.3. The Company Warehouse Checker shall be responsible in performing the following
functions in relation to the item receiving process:
 Tabulation of the item name and quantity unloaded into the count sheet
 Reconciliation of count sheets with the third-party warehouse personnel
 Checking of expiry dates against packing list
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HOLDINGS
 Endorsement of items for sorting

 Performing random sampling to check for quality issues
 Submission of the reconciled count sheets within twenty-four (24) hours after
unloading
ITEM RECEIVING OF LOCAL TRADE ITEMS
4.4. The Meat Buyer shall be responsible in advising the receiving office/location of the delivery
of local trade purchases. The approved Purchase Order shall be attached to the email
advice.
responsible in performing the following functions in relation to item receiving process
unloading spot upon the release of arrived containers
 Coordinate with the National Meat Inspection Service (NMIS) Officer on the inspection
of the items upon arrival
 Receiving the following documents from the Local Trade Supplier:
 Approved Purchase Order
 Delivery Receipt
 Sales Invoice
 Meat Inspection Certificate (MIC) for locally slaughtered/ fabricated meat
 Certificate of Meat Inspection (COMI) for imported meat
 Receiving Report (RR) in MS Excel based on the reconciled count sheets tabulated
during item receiving within twenty-four (24) hours upon arrival
 Creation of Disparity Report based on the reconciled count sheets against the
packing list within twenty-four (24) hours upon arrival
 Creation of Incident Report based on the photographed quality issue(s) identified
during the random sampling upon item unloading within twenty-four (24) hours
upon arrival
 Sending of the Receiving Report, Disparity Report, and/or Incident Report to the Meat
Buyer, Finance Officer and Inventory Analyst, within twenty-four (24) hours upon
arrival, including the following supporting documents
 Delivery Receipt copy
 Reconciled Count sheets
 Pictures/photographs of items with quality issue
 Creation of Request for Inventory Adjustment (RIA) in NetSuite within twenty-four (24)
hours after unloading
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HOLDINGS
 Checking of expiry dates and production dates against COMI or MIC

 Endorsement of items for sorting
unloading
ITEM RECEIVING OF STOCKS TRANSFER
4.7. Warehouse Coordinator or Warehouse Team leader or Sales Admin Staff of the source
location shall be responsible in advising the WC/WTL/SAS of the receiving location of the
date of delivery of items transferred.
4.8. The receiving Warehouse Coordinator or Warehouse Team Leader or Sales Admin Staff
shall be responsible in performing the following functions in relation to item receiving
process
unloading spot upon the arrival of delivery truck
 Settling variances between Item fulfilled and item received with the source
WC/WTL/SAS
based on reconciled count sheets forwarded by the Warehouse Checker
unloading
ITEM RECEIVING OF NON-TRADE ITEMS
4.10. Local Purchaser shall be responsible in advising the receiving office/location of the delivery
of items.
responsible in performing the following functions in relation to the item receiving process
unloading spot upon the arrival of delivery trucks
 Receiving the following documents from the Local Non-trade Supplier:
 Approved Purchase Order
 Delivery Receipt
 Sales Invoice
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HOLDINGS
 Forwarding of documents received to the Accounts Payable Analyst for payment

processing within twenty-four (24) hours after receipt
unloading
 Requesting for invoice alteration in case of quantity differences between received and
ordered
 Returning items to delivery personnel in case of wrong item delivered
5. PROCEDURES FLOWCHART
Process ID Document Title

LOG.01.01 Item Receiving of Imported Trade Items
LOG.01.02 Item Receiving of Local Trade Items
LOG.01.03 Item Receiving of Stocks Transfer
LOG.01.04 Item Receiving of Non-trade Items
6. INTERFACE PROCESSES

PRO.01.01 Import Request Processing
PRO.02.01 Purchase Order Processing – Local Trade Items
PRO.03.01 Vendor Returns Processing of Trade Items
PRO.00.00 Vendor Claims Processing
FIN.06.02 Inventory Adjustment Processing
7. FORMS, REPORTS, TEMPLATES AND REFERENCES
Document Code Document Title

LOG-02 Count sheet
LOG-04 Disparity Report
LOG-05 Incident Report
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HOLDINGS
8. ADMINISTRATION
8.1. Execution of activities outside of the stated policies and procedures within this manual shall
presumably constitute non-conformance, except when the Department Head is aware and
has approved the execution of such activity. This approval shall be documented
appropriately (i.e. Email, written approval)
8.2. Implementation of the stated policies in this manual shall be the responsibility of all
personnel involved in Item Receiving Process.
8.3. Changes to this manual shall be facilitated by the Logistics Department, and approved
accordingly. A Revision History Form shall be included in this manual to document the
changes made from the previous version.
9. APPROVALS
Documented By:
Name Signature Date
STACEY KAY O FORTUNA

9/1/2020
Internal Audit Manager
Reviewed By:
Name Signature Date
ELIA Y. AGUILAR
Finance and Accounting Manager 9/1/2020
LARRY Y YBANEZ
Operations Manager (VISMIN) 9/1/2020
WENDY MAE Y JOTOJOT

Operations Manager (LUZON) 9/1/2020
Approved By:
Name Signature Date
MARIO P. SEVILLA
General Manager (VISMIN) 9/1/2020
ARNOLD H. ADAP
See last page 9/1/2020
General Manager (LUZON)
Manual Title Version No. Document No.
ALFA LOGISTICS DEPARTMENT
1 LOG.01.01
HOLDINGS Procedure Title Effective Date Page
INC. ITEM RECEIVING OF IMPORTED TRADE ITEMS
September 2020 18 of 118
A Policies:
1. The following documents shall be attached
Gmail Gmail Gmail in the email:
Import Request
a. Approved SPS – shall be tagged by BAI
Receive Container Send a request for Confirmation Send a request for to the assigned cold storage facility
Processing unloading slot of received? Yes inspection of container B
SUP.01.01 Shipment Arrival b. Packing list
Notice from IDI released container to vans for unloading to
Cold Storage NMIS
Warehouse 1 2. Container temperature setting shall be
Coordinator No checked for non-conformance. Pictures and
(WC) an incident report shall be prepared for
incidents of non-conformance.
or Gmail
Warehouse Team
Leader A
Send follow-up request
(WTL)
C
or
Sales Admin Staff
(SAS) Note:
Once container/shipment issue is
Gmail Gmail settled by Meat Buyer
Unloading
B inspection No B Endorse issue to Meat C
confirmed? Send follow-up request Buyer for negotiation
and settlement
Tag container van as

National Meat “Hold” and advise Cold
Container van storage that container
Inspection Service Inspect container van cleared? No shall not be unloaded
(NMIS) Officer until issuance of
Clearance Notice
Yes Legend:
System
Pre-defined Manual activity
Process Activity with systen
Warehouse Checker
Unload items from Count and tabulate all Reconcile Count sheet
or of Company WC vs 3P 1
container van unloaded items WP
Policy File On-page connector
3P Warehouse Decis ion
A
Personnel Page 19 1
Count sheet Count sheet Off-page connector
2 Document
Start/End 4
Documented by: Stacey O Fortuna Reviewed by: Elia Y Aguilar, Larry R Ybanez, Wendy Y Jotojot Approved by: Arnold H Adap, Mario P Sevilla
1 LOG.01.01
Policies:
1. Submission of Receiving Reports (RR),
Disparity Reports and Incident Reports shall
1 Are count sheets Identify cause of be done within twenty-four (24) hours from
reconciled? No variance and reconcile time of unloading.
Warehouse Checker Page 18 2. The following supporting documents shall

(WC) be included:
a. Packing list
Or Yes b. ALFA and 3PL Count sheet
3P Warehouse
Personnel (3P WP) 3. The following supporting documents shall
be included:
Forward count sheets a. Packing list
to WC / WTL / SAS b. ALFA and 3PL Count sheet
c. Pictures of items with quality issues
Count sheet
MS Excel Gmail
Are there Send RR and
any is sues supporting documents
identified during No Prepare Receiving
Report (RR) to Meat Buyer,
unloading? Inventory Analyst and
GAS
RR
1 2
Yes
Warehouse
Coordinator MS Excel Gmail
or What issue type is Send RR, Disparity Vendor Claims
2
Qty Prepare Receiving Report and supporting Processing
Warehouse Team identified? Report (RR) and FIN.04.06
Disparity Report (DR) documents to Meat
Leader Buyer, IA and GAS
Page 20
or DR 1 2
Sales Admin Staff Quality RR Legend:
System
MS Word Gmail
Document and take Prepare Receiving Send RR, IR and
pictures of issue(s) Report (RR) and supporting1documents Policy File On-page connector
identified Incident Report (IR) to Meat Buyer, IA and Decis ion
A
GAS 1
DR
Off-page connector
RR 1 3 Document
Start/End 4
1 LOG.01.01
Policies:
1. Approval of RIA shall be done within
twenty-four (24) hours after unloading.
Warehouse
Coordinator NetSuite
Is there
NetSuite NetSuite
or Create Inventory quantity difference Inventory
2 Transfer (IT) from between actual Create Request for Adjustment
Warehouse Team Yes Processing Validate correct RIA
Stocks for Unloading and packing Inventory Adjustment applic ation
Leader (SFU) to Actual list? (RIA) FIN.06.02
Page 19 Storage Location
or
1
Sales Admin Staff
No
End End
Legend:
System

Decis ion
A
1
Off-page connector
Start/End Document
4
1 LOG.01.02
INC. ITEM RECEIVING OF LOCAL TRADE ITEMS
A Policies:
1. The following documents shall be attached
Gmail Gmail Gmail in the email:
Purchase Order a. Approved SPS – shall be tagged by BAI
Processing – Send a request for Send a request for
Local Trade Receive Notice of Confirmation
Yes inspection of container B to the assigned cold storage facility
Delivered from Meat unloading slot of received? b. Packing list
Items released container to vans for unloading to
PRO.02.01 Buyer Cold Storage NMIS
Warehouse 1 2. Container temperature setting shall be
Coordinator No checked for non-conformance. Pictures and
(WC) an incident report shall be prepared for
incidents of non-conformance.
or Gmail
Gmail
Warehouse Team
Unloading
Leader B inspection No A
confirmed? Send follow-up request Send follow-up request
(WTL)
or
Sales Admin Staff Yes
(SAS) Note:
Once container/shipment issue is
Note: Gmail settled by Meat Buyer
MIC – Meat Inspection Certificate Receive Delivery
COMI – Certif icate of Meat Receipt and/or Sales B Endorse issue to Meat B
Inspection Invoic e and MIC/COMI Buyer for negotiation
from Local Supplier and settlement
Yes

Clearance Notice
Yes Legend:
System
Warehouse Checker
or Unload items from Count and tabulate all Reconcile Count sheet 1
container van unloaded items of ALFA WC vs 3P WP Policy File On-page connector
A
Personnel Page 22 1
2 Document
Start/End 4
1 LOG.01.02
Policies:
1 Are count sheets Identify cause of be done within twenty-four (24) hours from
reconciled? No variance and reconcile time of unloading.

(WC) be included:
a. Delivery Receipt
3P Warehouse
be included:
Forward count sheets a. Delivery receipt
Count sheet
MS Excel Gmail
Are there
any is sues Send RR and
identified during No Prepare Receiving supporting documents
unloading? Report (RR) to Meat Buyer and
Inventory Analyst
RR
1 2
Warehouse Yes
Coordinator
(WC) MS Excel Gmail
or Send RR, Disparity
Warehouse Team What issue type is Prepare Receiving Report and supporting Vendor Claims 2
identified? Qty Processing
Report (RR) and documents to Meat
Leader Disparity Report (DR) Buyer and Inventory
(WTL) Analyst Page 23
or DR 1 2
RR Legend:
Sales Admin Staff Quality System
(SAS) Pre-defined
Process Manual activity
Activity with systen
MS Word Gmail
Document and take Send Incident Report Vendor Returns
pictures of issue(s) Prepare Receiving (IR) and supporting Processing of
identified and prepare Report (RR) and documents to Meat Trade Items Policy File On-page connector
Decis ion
Incident report Incident Report (IR) Buyer and Inventory SUP.03.01 A
1
DR Analyst
Off-page connector
RR 1 3 Document
Start/End 4
1 LOG.01.02
Policies:
Warehouse
Coordinator
(WC)
NetSuite NetSuite NetSuite
or Is there Inventory
Create Inventory quantity difference
Warehouse Team 2 Transfer (IT) from between actual Create Request for Adjustment
Yes Processing Validate correct RIA
Leader Stocks for Unloading and packing Inventory Adjustment applic ation
(SFU) to Actual list? (RIA) FIN.06.02
(WTL) Page 22 Storage Location
or 1
Sales Admin Staff
(SAS) No
End End
Legend:
System

Decis ion
A
1
Off-page connector
Start/End Document
4
1 LOG.01.03
INC. ITEM RECEIVING OF STOCKS TRANSFER
A Policies:
1. Container temperature setting shall be
Gmail Gmail Gmail checked for non-conformance. Pictures and
Inventory an incident report shall be prepared for
Issuance of Receive Notice of Send a request for Confirmation Send a request for incidents of non-conformance.
Stocks Transfer unloading slot of received? Yes inspection of container B
Transfer from Office of containers or trucks to vans or trucks for
LOG.04.02 Origin Cold Storage unloading to NMIS
RECEIVING
Warehouse
Coordinator No
(WC)
or Gmail
Warehouse Team
B A
Leader Send follow-up request
(WTL)
or
Sales Admin Staff
(SAS) Note:
Gmail Gmail Once container/shipment/truck
issue is settled by Logistics
Unloading Endorse issue to Supervisor
inspection No B Logistics Supervisor B
confirmed? Send follow-up request for negotiation and
settlement
Yes

Clearance Notice
Legend:
Yes System
Warehouse Checker
or Unload items from Count and tabulate all Reconcile Count sheet 1
container van unloaded items of ALFA WC vs 3P WP Policy File On-page connector
A
Personnel Page 25 1
1 Document
Start/End 4
1 LOG.01.03
Policies:
1 Are count sheets Review Count sheet Identify cause of be done within twenty-four (24) hours from
reconciled? No from Source location variance and reconcile time of unloading.

(WC) be included:
a. Delivery Receipt
3P Warehouse
be included:
Forward count sheets a. Delivery receipt
Count sheet
NetSuite
Are there
any is sues End
identified during No Create Item Receipt
unloading? (IR)
Yes
Warehouse
Coordinator MS Excel Gmail
or Send Disparity Report
What issue type is and supporting 2
Qty
Warehouse Team identified? Disparity Report (DR) documents to
Leader Inventory Accounting
Analyst Page 26
or DR 1 2
Sales Admin Staff Quality RR Legend:
System
MS Word Gmail NetSuite
Document and take Send Incident Report
pictures of issue(s) Prepare Receiving (IR) and supporting Vendor Claims
identified and prepare Report (RR) and documents to Meat Create Item Receipt Processing Policy File On-page connector
Decis ion
Incident report Incident Report (IR) Buyer and Inventory (IR) A
1
DR Analyst
Off-page connector
RR 1 3 Document
Start/End 4
1 LOG.01.03
Policies:
Warehouse
Coordinator NetSuite NetSuite NetSuite
or Inventory
2 Create Request for Adjustment End
Warehouse Team Create Item Receipt Inventory Adjustment Processing Validate correct RIA
(IR) FIN.06.02 applic ation
Leader (RIA)
Page 25
or
1
Sales Admin Staff
Legend:
System

Decis ion
A
1
Off-page connector
Start/End Document
4
1 LOG.01.04
INC. ITEM RECEIVING OF NON-TRADE ITEMS
A Policies:
Gmail Gmail 1. Warehouse Checker shall verify
Purchase Order completeness and correctness of items
Processing of Send a request for Confirmation delivered by comparing the indicated items
Receive Notice of unloading slot of Yes B and quantity in the Count Sheet, Delivery
Non-trade Items Delivery from Local received?
Warehouse PRO.02.02 delivery truck to Dry Receipt and/or Sales Invoice, and Purchase
Purchaser Storage
Coordinator Order.
Or
Warehouse Team No
Leader
Or Gmail
Sales Admin Staff
A
Send follow-up request
Cold Storage or 3P Unload items from Count and tabulate all

delivery truck unloaded items
Warehouse Personnel
Verify count sheet vs

B Receive DR/SI and Delivery Receipt or Delivery verified? Shortage or Request for invoice
PO from Local Supplier Sales Invoice and No overage? Short alteration
Purchase Order
DR/ SI
1
PO Legend:
Over
Warehouse Checker Yes System
1 Return excess 1
quantity/item delivered Decis ion
A
Page 28 Page 28 1
Off-page connector
Start/End Document
4
1 LOG.01.04
INC. ITEM RECEIVING OF NON-TRADE ITEMS
Policies:
1. Item Receipt shall be created on the date
of delivery.
2. Transmittal of Delivery Receipt or Sales

Invoice copy to Accounts Payable Analyst
should be done within 48 hours upon
delivery
Forward count sheet

1
Warehouse Checker and DR/SI to WC/WTL/
SAS
Page 27
Warehouse
Payables
Or Indicate IR number in Processing –
Receive documents
Warehouse from WC DR/SI and forward to Purchase Order
Create Item Receipt AP Analyst Based
Team Leader FIN.04.03 Legend:
Or DR / SI System
1 2
Sales Admin Staff Pre-defined

Decis ion
A
1
Off-page connector
Start/End Document
4
ALFA
HOLDINGS
INC. Order Preparation and Delivery September 2020 29 of 118
1. OBJECTIVES
1.1. To standardize practices and controls in order preparation, dispatching and delivery
operations.
1.2. To ensure that all outgoing items are covered by duly approved documents.
1.3. To provide guidelines in developing standard operating procedures in order preparation,

dispatching and delivery.
2. SCOPE
2.1.1. Item picking and preparation
2.1.2. Item dispatch and delivery
2.1.3. Unserved orders processing
3.2. HORECA Customer – a Customer who belongs to hotels, restaurants and caterers category
3.3. Issue slip – a document that presents the items that have been issued from Cutfloor
3.5. Minimum order quantity (MOQ) – an agreed volume per trip per area that falls within
approved delivery cost per kilo budget
3.7. Picking list – a list of items batched from approved sales orders sent to the Cold storage for
picking
3.8. Pick-up transaction – a type of sales transaction where Customer orders and picks up item
from the Sales office
3.9. Sales invoice – a billing document issued to a Customer that presents the goods he/she
purchased and the total value of the goods
3.10. Sales order – a document created by the Sales Admin Staff that represents that Customer’s
order based on information communicated by the Account Manager
3.11. Truckload ticket – a document that identifies the orders/sales invoices included in one
truckload
3.12. Walk-in Customer – a Customer who has no customer record with AHI
ALFA
HOLDINGS
3.13. Weight-first transaction – an order where Customer purchases the item in its original state,
has requested for fabrication, and receives the main and by-products of the original item
upon delivery
3.14. Withdrawal Report – a general term used to describe the document issued by Cold storage
(third party or company owned), for items that have been released
ITEM PICKING AND PREPARATION
4.1. All Account Managers (AM) shall follow prescribed cut-off times for orders from:
 HORECA Customers
 Trading Customers
 Walk-in Customers
 Customers with weight-first transactions
4.2. Creation of Sales Order (SO) shall be the responsibility of the Sales Admin Staff (SAS).
4.3. All personnel from different departments shall adhere to the following cut-off times, as
defined:
Cut-off Definition
cut-off for sending orders from AM to SAS using SMS/text format per
AM Order texting
delivery trip
NS SO creation/encoding cut-off for SAS to enter orders to be approved per delivery trip
NS Allocation approval 10 minutes after NS SO creation/encoding by SS
NS Price below standard

20 minutes after NS SO creation/encoding by ASM
approval
NS OCL override
endorsement 20 minutes after NS SO creation/encoding by ASM
NS OCL override approval 30 minutes after NS SO creation/encoding by FAM
4.4. Approved sales orders (SO) received beyond cut-off time shall only be catered if:
4.4.1. Minimum order quantity for one truck is reached
4.4.2. Resources to facilitate the processing of the order are available (i.e., manpower,
storage)
4.4.3. There are no regulatory limitations or issues (i.e., NMIS)
4.4.4. There is approval from the Logistics Supervisor
4.5. Warehouse Checker shall ensure that all stocks issued by Cold storage match the items in
the Picking Ticket, and check the items’ expiration date. Warehouse Checker shall issue a
Weight List or Tabulation slip for orders of three (3) or more boxes.
ALFA
HOLDINGS
4.6. Withdrawal report from cold storage and AHI Sales Invoice shall match in the following
details:
 Item name
 Item brand
 Item quantity
4.7. Any variance noted from matching Withdrawal report and Sales invoice shall be charged to
the appropriate personnel.
4.8. Orders that require fabrication and pick-up shall be subject to the approval of the Production
Supervisor. Issue Slip from Cutfloor shall be matched with Sales Invoice or Delivery Receipt,
whichever is applicable.
4.9. Truck-load ticket shall be subject to the approval of the Logistics Supervisor and Operations
Manager when:
4.9.1. Truck load utilization is below target per area
4.9.2. Delivery cost per kilo is above budget
ITEM DISPATCH AND DELIVERY
4.10. Delivery Personnel or Delivery Collector shall receive the following documents from the
Delivery Team Leader prior to dispatch:
 Truckload ticket; and
 Sales Invoices; and
 Certificate of Meat Inspection (COMI), as applicable; or
 Meat Inspection Certificate (MIC), as applicable; and
 City Veterinary Certificate (CVC), as applicable; and
 Shipping permit (as applicable)
4.11. Delivery personnel shall require Customers to confirm delivered items as to:
 Item name
 Item brand
 Quantity
4.12. Delivery personnel shall ensure that the Customer or his/her authorized representative shall
print name and affix his/her signature in the Sales invoice to indicate proof of receipt of items
in complete and good condition.
4.13. Customer order deliveries are free of charge, except when:
4.13.1. Customer’s delivery address is outside of regular delivery route
4.13.2. Orders are for offshore shipment
4.14. Reimbursable freight shall depend on the arrangement with Customers, but shall cover
excess of actual expense over budget. Different freight matrices shall apply to different
areas.
ALFA
HOLDINGS
4.15. Delivery personnel, whether employees of AHI or third-party truckers, shall witness loading
of stocks and confirm correct loading by signing the Withdrawal report and Truckload ticket.
4.16. Load quantity should not be more than approved Sales order quantity.
4.17. Lost items from delivery shall be charged to the delivery personnel or third-party trucker,
UNSERVED ORDERS PROCESSING
4.18. Cold Storage shall be given three (3) days to locate unserved items in Warehouse. When
the period lapses, the unserved order shall be charged to them.
4.19. Resolution of inventory differences temporarily booked under Inventory difference shall be
done within fifteen (15) days of occurrence.
4.20. Posting of adjustments/transactions must be done within twenty-four (24) hours after receipt
of notice of email.
ACCOUNTING OF SALES INVOICES
4.21. Sales invoice copies shall be distributed as follows:

 White – Customer copy upon payment
 Yellow – Customer copy upon delivery
 Pink – SAS copy
 Green – Finance and Accounting copy
4.22. SAS shall check that all invoices have been acknowledged by the authorized receiver of the
Customer, and all erasures are correctly countersigned.
4.23. SAS shall forward all invoices for the month to Audit department for checking. All invoices
should be forwarded before the 10th of the month.
4.24. Lost invoices identified shall be immediately reported to the General Accounting Supervisor,
Sales Supervisor and Account Manager managing the account of the lost invoice. The cost
of the Affidavit of Loss (AOL) shall be borne by the 3P Trucker or Delivery-Collector,
4.25. Sales department – specifically the Sales Supervisor and Account Manager – shall be
responsible for the retrieval and monitoring of white invoices forwarded to SAS for the
purpose of collecting from Customers.
4.26. Any uncollected amount arising from lost invoices shall be charged to the accountable
person.
ALFA
HOLDINGS

LOG.02.01 Item Picking and Preparation
LOG.02.02 Item Dispatch and Delivery
LOG.02.03 Unserved Orders Processing
LOG.02.04 Accounting of Sales Invoices

FIN.03.01 Daily Collection and Remittance - Cash
FIN.03.02 Daily Collection and Remittance - Check
FIN.03.03 Daily Collection and Remittance - Direct/Online Deposit
FIN.03.04 Daily Collection and Remittance - Walk-in Payments
LOG.01.01 Item Receiving – Trade Items
LOG.03.02 Delivery Returns Processing
SAL.02.01 Sales Order Creation and Approval
SAL.02.03 Handling of Walk-in Customers

LOG-10 Issue Slip
LOG-13 Picking Ticket
LOG-16 Truckload Ticket
LOG-18 Withdrawal Report
LOG-19 Unserved Item Form
8. ADMINISTRATION
personnel involved in Order Preparation and Delivery Process.
ALFA
HOLDINGS
9. APPROVALS
Documented By:
Name Signature Date

9/1/2020
Reviewed By:
Name Signature Date
ELIA Y. AGUILAR
LARRY Y YBANEZ
WENDY MAE Y JOTOJOT

Approved By:
Name Signature Date
MARIO P. SEVILLA
ARNOLD H. ADAP
1 LOG.02.01
INC. ITEM PICKING AND PREPARATION
Without Fabrication / Post-fabrication Policies:

NetSuite 1. All Account Managers shall follow
Sales Order Print Picking ticket for prescribed cut-off times for orders from:
Creation and Printed picking approved SO and a. HORECA Customers
Sales Admin Staff Check all SOs with Yes A b. Trading Customers
Approval “Pending Fulfillment” ticket needed? forward to DTL for
(SAS) SAL.02.01 status routing c. Walk-in Customers
d. Customers with weight-first transactions
Picking Ticket
1 2
2. Approved SOs may be catered after
8 cut-off if:
No
Add SO a. Minimum order quantity is reached
b. Resources to facilitate order are
Page 42 available
B c. There are no regulatory limitations
Inform SAS to add d. There is approval from Logistics
orders or cancel SO, Close Supervisor
D whichever is End
SO
Delivery Team Leader applic able.
or B
Warehouse Team
Leader
or
Offshore SAS MS Excel Gmail
Receive printed picking Prepare vehicle Vehicle is Endorse truck load to
A ticket from SAS underload? Yes Logistics Supervisor C
assignment or SO and Operations
mapping Manager for approval
Picking Ticket
No
Gmail
C Approve request? Yes Endorse truck load for 1

approval
Page 36
Legend:
System
Logistics Supervisor No Pre-defined
Gmail
Decis ion
A
D 1
Reject truck load
Off-page connector
Start/End Document
4
1 LOG.02.01
Policies:
Gmail
1 Approve request? Yes A

Approve truck load
Page 35
Operations Manager No
Gmail
Reject truck load
Delivery Team Leader

or
Inform SAS to add
Warehouse Team orders or cancel SO, Forward picking tickets 2
whichever is A Sign picking tickets to Delivery Personnel
Leader
applic able.
or Page 37
Picking ticket Picking ticket
Offshore SAS
Gmail
Warehouse Team
End Send Stock Pull-out
Leader or request to Cold
Offshore SAS Storage
Legend:
System
Gmail
Cold Storage Prepare and print Pick 3

Receive Stock Pull-out list Policy File On-page connector
Inventory Controller Request Decis ion
A
Page 37 1
Pick list
Off-page connector
Start/End Document
4
1 LOG.02.01
Policies:
1. Picking list and Withdrawal report from
Cold storage shall match in the following
Receive Picking tickets Forward picking tickets details:
Delivery Personnel 2 from Delivery Team Proceed to loading bay A
to Warehouse Checker a. Item name
Leader (DTL) b. Item brand
Page 36 c. Item quantity
Picking ticket Picking ticket
2. Weight List or Tabulation Slip shall be
prepared for orders with three (3) or more
boxes.
3. Any difference noted between the
Receive pick list and Stocks available in Re-weigh items and Prepare and print Forward Withdrawal/ Withdrawal report and Sales Invoice shall be
3 Yes record actual weight in Withdrawal/Dispatch Dispatch Report (WR)
pick up items warehouse? charged to the appropriate personnel.
pick list Report to Warehouse Checker
Page 36 Withdrawal/ Withdrawal/
Pick list Pick list Dispatch report Dispatch report
Cold Storage
No
Personnel A
Inform WTL and SAS Unserved Orders

of unserved items Processing B
LOG.02.03
Check items picked vs Prepare Weight List/ Actual vs records Affix signature on WL/
B Tabulation slip and Yes 4
PT and WR attach to PT or WR match? TS and PT or WR
Page 38
1 Picking ticket 2 WL/TS 3 Picking ticket
Warehouse Withdrawal/ Withdrawal/ Legend:
Dispatch report No Dispatch report System
Checker Pre-defined
WL/TS Process Manual activity
Note:
Documents used by Warehouse Checker shall Re-count and indic ate
either be a combination of the following: correct quantity in PT On-page connector
Policy File
1. Picking ticket + Weight Lis t/Tabulation slip and WR Decis ion
A
2. Withdrawal/Dispatch Report + Weight Lis t/
Tabulation slip Picking ticket 1
Withdrawal/ Off-page connector

Document
Dispatch report Start/End 4
1 LOG.02.01
Policies:
Hangouts or Viber 1. Documents may be forwarded via
Request Delivery Hangouts/Viber.
Warehouse 4
Personnel to confirm Forward hardcopy of
loaded items into truck Forward soft copy of documents to Delivery 2. All documents shall be forwarded to WTL
Checker and sign documents Personnel
documents to SAS at the end of the day.
Page 37 (PT, WR, WL/TS)
Documents
1 2 3. Any difference noted between the
Withdrawal report and Sales Invoice shall be
charged to the appropriate personnel.
A
Receive documents Forward hard copy
Delivery Personnel and proceed to Office documents to SAS
Documents Documents
Hangouts or Viber NetSuite NetSuite NetSuite
A Receive Weight list, Fulfill SO and enter Bill and print Sales B
and Picking ticket or Open Sales Order correct quantity Invoic e
Withdrawal report
PL SI
3
WR
Receive Weight list Prepare COMI or MIC

Sales Admin Staff B and Picking ticket or Attach Weight list to and/or Cit y Veterinary For shipping? Prepare shipping
Withdrawal report from Sales invoice Certif icate (as Yes permit
(SAS) Delivery Personnel applic able)
Documents WL/TS COMI / MIC SP

CVC No Legend:
SI System
Forward all documents

to Delivery Team 5 Policy File On-page connector
Decis ion
Leader A
1
Page 39 Off-page connector
Start/End Document
4
1 LOG.02.01
Policies:
1. Any difference noted between the
Withdrawal report and Sales Invoice shall be
charged to the appropriate personnel.
NetSuite
Receive and check All documents Forward documents to Item Dispatch
5 documents – SI, COMI complete and Yes and Delivery
and SP correct? Print Truckload Ticket Delivery Personnel LOG.02.02
Page 38 SI TT SI
COMI COMI
or SP SP
Warehouse Team TT
No
Leader
or
Offshore SAS
A
Return to SAS for

correction
Legend:
Sales Admin Staff Correct document with Forward documents to System
comments DTL A
(SAS) Pre-defined

Decis ion
A
1
Off-page connector
Start/End Document
4
1 LOG.02.01
With Fabrication Policies:

1. Orders that require fabrication and pick-up
shall be subject to the approval of the
Production Supervisor.
Sales Order
Creation and Check “SO with
Production Supervisor Approval Create and print Forward TO to WTL A
fabrication” save Generate SOs Transfer Order (TO)
LOG.02.01 search
1 TO TO
Warehouse Team Forward TO to 3P CS

A Receive TO Personnel for picking B
Leader
TO TO
Receive TO and pic k Re-weigh items and Prepare and print Forward TO and
B items Item available? Yes record actual weight in Withdrawal Report Withdrawal Report
TO (WR) to Checker
TO TO WR TO
Cold Storage No WR Legend:
System
Personnel Pre-defined
Gmail
Unserved Orders
Processing 6
Inform WTL and SAS Policy File On-page connector
of unserved items LOG.02.03 Decis ion
A
Page 41 1
Off-page connector
Start/End Document
4
1 LOG.02.01
Policies:
6 Check items picked vs Actual vs records Affix signature on TO Forward TO and WR to Request items to be
TO and WR match? Yes and WR WTL forwarded to Cutfloor
Page 40
TO TO TO
WR WR WR
Warehouse Checker No
Re-count and indic ate

correct quantity in PL A
an 3MWR
NetSuite
Warehouse Team Receive documents
A from Checker Fulfill TO based on
Leader actual quantity picked
TO WR
NetSuite
Production Supervisor Create Item Receipt B

from TO
Legend:
System
Record item
B Receive items for Convert items conversion/fabrication Forward STS to 7
Production Personnel fabrication in Stock Transfer Slip Production Supervisor Decis ion
(STS) A
1
Page 42
STS STS Off-page connector
Start/End Document
4
1 LOG.02.01
Policies:
NetSuite
Request item to be
7 Item for pick-up? No transferred back to A
Create and fulfill TO
from Cutfloor to CS Cold Storage to WTL
Page 41
Production Supervisor Yes
Prepare Issue Slip (IS) B

and send to SAS
Issue slip
NetSuite
Item Receiving –
Warehouse Team A Forward TO to 3P CS Trade Items 8
Create Item Receipt
Leader and print TO LOG.01.01
TO TO Page 35
B Receive Issue Slip Fulfill SO and enter C

Open Sales Order correct amount Bill and create Invoice
Issue slip
Legend:
Sales Admin Staff System
NetSuite
Daily Collection
Receive payment from Issue Collection and Remittance
C Customer Receipt of Walk in Policy File On-page connector
Print Sales Invoice Payments Decis ion
A
FIN.03.04 1
SI CR Off-page connector
Start/End Document
4
1 LOG.02.02
INC. ITEM DISPATCH AND DELIVERY
Policies:
1. Documents received from Delivery Team
Leader shall include:
Item Picking and Receive documents Proceed to stocks Receive documents Proceed to Customer a. Truckload ticket
Preparation from DTL loading and affix signature on address for delivery A b. Sales Invoices
LOG.02.01 Truckload ticket c. COMI (as applicable)
d. MIC (as applicable)
Documents Documents Documents
1 2 3 e. CVC (as applicable)
f. Shipping permit (as applicable)
2. Loaded quantity should not be more than
approved Sales order quantity.
Unload Customer Check invoice against Customer needs Perform re-weigh of 3. Deliver personnel shall witness loading of
A order actual items unloaded re-weigh? Yes items B stocks and confirm correct loading by signing
the CS Withdrawal Report and Truckload
Ticket.
4 5
4. Lost items from delivery shall be charged
No to the delivery personnel or third-party
trucker, whichever is applicable.
Issue Request for

5. Delivery personnel shall require Customers
With weight Credit Memo (RCM) Customer requests to confirm delivered items as to
3P Delivery Personnel B Yes and alter Sales Invoice No C a. Item name
difference? return?
or Delivery Collector (SI) b. Item brand
c. Quantity
No 6. Delivery personnel shall ensure that the
Yes Customer or his/her Authorized
Representative shall print his/her name and
affix his/her signature in the Sales Invoice to
prove receipt of items in complete and good
Obtain Customer Sales Invoice Delivery Returns condition.
C signature on Sales Accounting Processing
Invoic e LOG.02.04 LOG.03.01
6
Legend:
System
Daily Collection Daily Collection Daily Collection

and Remittance and Remittance and Remittance
– Cash – Check – Direct/Online Policy File On-page connector
FIN.03.01 FIN.03.02 Deposit Decis ion

A
FIN.03.03 1
Off-page connector
Start/End Document
4
1 LOG.02.03
INC. UNSERVED ORDERS PROCESSING
Policies:
Gmail 1. Cold Storage shall be given three (3) days
Warehouse Team Receive UIF copy and to locate unserved items in Warehouse.
Item Picking and Prepare Unserved Item forward UIF, Picking When the period lapses, the unserved order
Leader Preparation Inform WTL and SAS Form and send to CS ticket and Withdrawal A shall be charged to them.
LOG.02.02 of unserved items Personnel
(WTL) Report to IAA or GAS
2. Resolution of inventory differences
UIF Documents temporarily booked under Inventory
difference shall be done within fifteen (15)
days of occurrence.
3. Posting of adjustments/transactions must

be done within twenty-four (24) hours after
Acknowledge receipt receipt of notice of email.
Cold Storage and affix signature on Return UIF AHI copy to
WTL
Personnel UIF
UIF UIF
NetSuite
Check Inventory Variance
reconciliation and trace reconciled within Unserved item for Forward documents to
A possible nature and day of Yes charging? Yes Prepare RIA booked to GAS
“AR Others – Cold
cause of variance discovery? Storage”
Documents
1
No No
Inventory Accounting
Analyst NetSuite Gmail
(IAA) Prepare RIA Inform designated 1
temporarily booked to End
or “Inventory difference” personnel to reflect/
post adjustments/
General Accounting and tag to Pending transactions in NS
investigation Page 45
Supervisor
2 3
(GAS) Legend:
System
Forward documents to 1
GAS Decis ion
A
1
Documents Page 2
Off-page connector
Start/End Document
4
1 LOG.02.03
INC. UNSERVED ORDERS PROCESSING
Policies:
NetSuite
Receive and review Endorse RIA for Forward documents to
1 UIF, Picking ticket and Yes A
approval? Click “Submit for FAM
Withdrawal report Approval” button
Page 44 Documents Documents
General Accounting
Supervisor No
(GAS)
NetSuite
Edit RIA details
NetSuite
A Receive and review Approve RIA?

documents Yes
Click “Approve” button
Documents
No
NetSuite
Finance and
Accounting Manager End
Click “Reject” button
(FAM)
Legend:
System

Decis ion
A
1
Off-page connector
Start/End Document
4
ALFA FINANCE AND ACCOUNTING DEPARTMENT
1 LOG.02.04
INC. ACCOUNTING OF SALES INVOICES
Policies:
1. Sales invoice copies shall be distributed as
follows:
Item Dispatch Forward all invoices to Log transmitted a. White – Customer copy upon payment
Delivery Personnel and Delivery DTL or WTL or SAS invoices in logbook b. Yellow – Customer copy upon delivery
LOG.02.02 c. Pink – SAS copy
d. Green – Finance and Accounting copy
Invoic es
1
2. SAS shall check that all invoices have
been acknowledged by the authorized
receiver of the Customer, and all erasures
Delivery Team Leader are correctly countersigned.
or
Warehouse Team Receive and forward 3. The cost of the Affidavit of Loss (AOL)
invoices to SAS A shall be borne by the 3P Trucker or Delivery-
Leader Collector, whichever is applicable.
or
Sales Admin Staff Invoic es
Forward white invoices Daily Collection

A Account completeness Are invoices Segregate and file to AM or SS for and Remittance -
of invoices complete? Yes green copies Cash
collection FIN.03.01
Invoic es Invoic es Invoic es
2
Sales Admin Staff
No
(SAS)
Create Incident report Daily Collection

and forward to and Remittance -
Logistics Supervisor Check
FIN.03.02
IR
Legend:
System
Forward IR to 3P Request Affidavit of

Logistics Supervisor Loss (AOL) from 3P Forward AOL to SAS 1
trucker Trucker
(LS) Decis ion
A
1
IR AOL AOL Page 47
Off-page connector
3 Document
Start/End 4
Documented by: Stacey O Fortuna Reviewed by: Elia Y Aguilar, Wendy Y Jotojot, Larry Y Ybanez Approved by: Arnold H Adap, Mario P Sevilla
ALFA FINANCE AND ACCOUNTING DEPARTMENT
1 LOG.02.04
INC. ACCOUNTING OF SALES INVOICES
Policies:
1. Any uncollected amount arising from lost
invoices shall be charged to the accountable
person.
Gmail
Sales Admin Staff Receive and file AOL Forward invoic es for
1 together with other Inform GAS, SS and End
(SAS) invoices AM of lost invoice the month to Audit
incident
Page 46 Invoic es
AOL
AOL
File
Prepare Certified true Daily Collection

Is invoice for copy (CTC) of invoice and Remittance -
collection? Yes and send to AM for Cash
collection FIN.03.01
Invoic e CTC
1
General Accounting
No
Supervisor
(GAS)
End
Legend:
System

Decis ion
A
1
Off-page connector
Start/End Document
4
Documented by: Stacey O Fortuna Reviewed by: Elia Y Aguilar, Wendy Y Jotojot, Larry Y Ybanez Approved by: Arnold H Adap, Mario P Sevilla
ALFA
HOLDINGS
INC. Item Returns Processing September 2020 48 of 118
1. OBJECTIVES
1.1. To standardize practices and controls in receiving of returned items from customers.
1.2. To ensure that all returned items are covered by duly approved documents.
1.3. To provide guidelines in developing standard operating procedures in handling of item

returns.
2. SCOPE
2.1. The section covers the activities of the following processes:
2.1.1. Delivery returns processing
2.1.2. Trade returns processing
3.1. Cash Request Form - a custom transaction type in NetSuite used to record a request for
payment of a non-purchase order based or irregular transaction
3.2. Delivery return – a return made immediately after delivery of items to Customer where
delivery truck has not left the Customer’s place of business
a location
3.5. Return Authorization – the transaction type in NetSuite used to record the incident of return;
has no general ledger impact
3.6. Return Slip – a document that certifies a return of customer order
3.7. Trade return – a return made after delivery of item to Customer where delivery truck has
already left the Customer’s place of business
GENERAL POLICIES
4.1. Customer may perform partial or full return of items, if the return fulfills all the conditions for
acceptance of return. Such condition may depend on the type of return – delivery or trade
return.
4.2. Preparation of Return Slip (RS) for partial delivery returns and trade returns shall be the
responsibility of the delivery truck personnel, and turned-over to Warehouse Team Leader or
Sales Admin Staff before end of day of return.
4.3. RS without Customer signature shall not be processed and applied by Finance &
Accounting.
4.4. Return Slips shall be forwarded physically or electronically to Logistics Supervisor for
approval. RS approval shall be done on or before 12PM of one day after return.
ALFA
HOLDINGS
4.5. Return authorization (RA) shall be created by the Warehouse Team Leader or Sales Admin
Staff (in absence of WTL) no later than one (1) day after item return.
4.6. Item Receipt (IR) shall be create by the Warehouse Team Leader or SAS no later than one
day after item return.
4.7. Customer refunds for returns shall be processed upon the request of the Customer.
4.8. Account Manager (AM) shall be responsible in creating a Cash Request Form (CRF), and
forward approved CRF. Policies and procedures on Customer refunds shall be covered
under FIN.03.06 Customer Refund Processing.
DELIVERY RETURNS
4.9. The following reasons are acceptable for delivery returns:

 Quality issue
 Incorrect item
 Incorrect item inside box vs sticker or label
 Late delivery
4.10. Customers who return items other than those stated above (i.e., insufficient funds, wrong
address, Customer refused to accept delivery) must be closely monitored by Logistics and
Sales. Logistics Supervisor shall provide a List of Customers and their corresponding reason
to Sales Supervisor weekly.
4.11. Sales Supervisor, together with the Account Manager, shall evaluate the Customers
included in the list. Where a Customer has requested for delivery returns for reasons other
than those stated in 4.7 for three (3) times in one (1) month, the Customer’s account shall be
suspended for 15 days.
4.12. Full delivery return shall require the return of complete copies of the Customer’s sales
invoice. This shall be stamped by the Sales Admin Staff (SAS) with “Returned”.
4.13. Partial delivery return shall require the creation of a Return Slip (RS), duly signed by the
Customer and completely indicates the following details:
 Item name and brand
 Return quantity
 Value of return
TRADE RETURNS
4.14. Trade returns shall be accepted only when all of the following conditions are satisfied:
4.14.1. Customer has lodged a complaint to the Account Manager (AM) within twenty-four
(24) hours after delivery regardless of quantity.
4.14.2. Return is due to quality issue(s), and has been verified by AHI’s Logistics or Quality
Control personnel.
4.14.3. Items are in the state they have been delivered. Returned items have not been
cooked or converted.
ALFA
HOLDINGS
4.14.4. Items returned are in their original packaging, along with the original labels.
4.15. Trade returns after twenty-four (24) hours may be accepted, if all of the conditions are
satisfied:
4.15.1. Customer is covered by a Supply Trade Agreement (STA). Prescription period in the
STA shall supersede 4.13.
4.15.2. Customer has an established cold storage, and maintains a -12 degrees Celsius
temperature.
4.16. Supply Trade Agreement (STA) shall be given to select Customers, with a general
qualification of a minimum order of five-hundred (500) Kilograms per transaction.
4.17. Supply Trade Agreement (STA) shall be renewed annually.

LOG.03.01 Delivery Returns
LOG.03.02 Trade Returns

LOG.02.02 Item Dispatch and Delivery
FIN.03.06 Customer Refund Processing

LOG-13 Return Slip
8. ADMINISTRATION
personnel involved in Item Returns Processing.
ALFA
HOLDINGS
9. APPROVALS
Documented By:
Name Signature Date

9/1/2020
Reviewed By:
Name Signature Date
ELIA Y. AGUILAR
LARRY Y YBANEZ
WENDY MAE Y JOTOJOT

Approved By:
Name Signature Date
MARIO P. SEVILLA
ARNOLD H. ADAP
1 LOG.03.01
INC. DELIVERY RETURNS PROCESSING
Policies:
1. The following reasons are acceptable for
delivery returns:
Item Dispatch Inform delivery Partial or full a. Quality issue
Customer and Delivery personnel to return the Full 1
return? b. Incorrect item
LOG.02.02 item c. Incorrect item inside box vs sticker or
Page 2 label
1 2 d. Late delivery
Partial
2. Customer accounts who return items other
Partial Return than the acceptable reasons in #1 for more
than three (3) times in one (1) month shall be
Create Return Slip Alter Sales invoice (SI) Provide SI yellow copy Forward RS and SI suspended for fifteen (15) days, unless
(RS) and request with actual received and RS white copy to white and green copies recommended for activation by Sales.
Delivery Personnel or
Customer to sign quantity only Customer to DTL
Delivery Collector 3. Discrepancies in quantity returned should
RS SI RS RS be investigated accordingly and resolved
SI SI within forty-eight (48) hours or two (2)
business days.

(DTL) Forward RS and SI
or A green copy to Logistics A
Supervisor
WTL
RS
or
SAS SI
Receive and review Create incident report

return slip and returned Approve return Investigate cause of and authority to deduct Forward incident report
slip? No discrepancies (ATD) for responsible and ATD with RS
invoice details personnel
3
Legend:
Yes
Logistics Supervisor System
B Affix signature on 2 B
Return Slip (RS) Decis ion
A
1
Page 3
Off-page connector
Start/End Document
4
1 LOG.03.01
Full Return Policies:

1. Delivery personnel shall ensure that
complete copies sales invoices voided or
Delivery Personnel or Retrieve all copies of Create Return Slip Issue RS white copy to Forward RS and SI to returned are maintained. This shall include:
1 (RS) and request
Delivery Collector Sales Invoice Customer DTL a. White copy
Customer to sign b. Yellow copy
Page 1 c. Green copy
SI RS RS Documents
1 2
2. Sales invoice (SI) shall not have a
Customer signature.
3. Offset account shall be Accounts

Delivery Team Leader Receivable from Trucker.
Forward receiv ed RS
(DTL) or and SI to Logistics A
WTL or Supervisor
SAS
SI
Receive and review Create incident report

A return slip and returned Approve return Investigate cause of and authority to deduct Forward incident report
slip? No discrepancies (ATD) for responsible and ATD with RS
invoice details personnel
3
Yes
B Affix signature on B
Logistics Supervisor Return Slip (RS)
Legend:
System
2
Decis ion
A
1
Page 3
Off-page connector
Start/End Document
4
1 LOG.03.01
Policies:
1. Offset account shall be Accounts
Receivable from Trucker.
NetSuite NetSuite
Compare RA and RS
2 with Cold Storage A
Create Return Create Item Receipt
Authorization (RA) Receiving report (IR)
Page 1/2
Warehouse Team
Leader (WTL)
or
Sales Admin Staff
(SAS) Forward RS, CS RR,
Incident Report and Inventory
A RS = RA = CS ATD to Inventory Adjustment B
RR? No Accounting Analyst or Processing
Branch Accounting FIN.06.03
Staff
1
Yes
NetSuite
B Check RA and RS Customer End

details Create Credit Memo requests refund? No
(CM) from RS and RA
Accounts Receivable Yes

Analyst
(ARA) Legend:
Customer System
Refund Pre-defined Manual activity
Processing Process Activity with systen
FIN.03.07

Decis ion
A
1
Off-page connector
Start/End Document
4
1 LOG.03.02
INC. TRADE RETURNS PROCESSING
Policies:
1. Customer shall lodge a complaint to his/
her Account Manager within twenty-four (24)
Item Dispatch Send complaint to hours after delivery, regardless of quantity.
Customer and Delivery
LOG.02.02 Account Manager
2. Trade returns shall only be accepted with
all of the following conditions are satisfied:
1 a. Customer has lodged complaint with the
AM within 24 hours after delivery;
b. Return is due to quality issue and has
been verified by AHI’’s Logistics or
Quality Control personnel
Gmail
c. Items are in the state they have been
Account Manager Receive complaint and Inform Customer of QC delivered. Return items have not been
Submit evidence to B results and reason for End cooked or converted.
(AM) conduct investigation disapproval of return
Logistics Supervisor d. Items returned are in their original
packaging, along with the original labels.
2
3. Quality Control may perform on-site quality
inspection, for further validation of evidence
received.
Gmail Gmail 4. All AHI Offices should designate and train
Logistics Supervisor at least one (1) personnel to perform quality
Receive evidence and Endorse evidence to A control and inspection.
(LS)
verify Customer claim Quality Control
Gmail
A Perform quality Approve return? Inform Logistics 1

Receive and review inspection procedures Yes Supervisor of approval
evidence
Page 2
3
Quality Control (QC) No
Legend:
System
Personnel Pre-defined
4
Inform Account
Manager results of B Policy File On-page connector
evidence verification Decis ion
A
1
Off-page connector
Start/End Document
4
1 LOG.03.02
INC. TRADE RETURNS PROCESSING
Policies:
NetSuite
Logistics Supervisor 1 Inform WTL to create
(LS) Return Authorization Approve RA
Page 2
NetSuite NetSuite
Warehouse Team
Leader Create Return Print RA and issue to A
(WTL) Authorization Delivery personnel
RA
A Retrieve stocks for Issue Return Slip (RS) Request Customer to Return to AHI Office B
Delivery Personnel return from Customer to Customer sign RA and RS
RS RA
RS
NetSuite
Warehouse Team B Create Item Receipt Forward RS to ARA End

Leader based on actual
quantity returned
(WTL) RA
RS No Legend:
System
NetSuite
Customer
Accounts Receivable Receive RS Customer requests Refund
refund? Yes Processing Policy File On-page connector
Analyst Apply Credit Memo Decis ion
FIN.03.06 A
(ARA) RA 1
Off-page connector
RS Start/End Document
4
ALFA
HOLDINGS
INC. Item Issuance and Transfer September 2020 57 of 118
1. OBJECTIVES
1.1. To standardize practices and controls in item issuance and transfers.
1.2. To ensure that issuance of items are controlled and properly documented.
1.3. To ensure that inventory records are accurately and regularly updated.
1.4. To provide guidelines in developing standard operating procedures in issuance and

transfers of items.
2. SCOPE
2.1.1. Item issuance for fabrication and production
2.1.2. Item issuance of stocks transfer
3.2. Cutfloor plan – documents the projected fabrication output for a particular period
3.3. Item Fulfillment – the transaction type in NetSuite used to record the releasing of inventory
from a location
a location
3.7. Random sampling – a sampling procedure from a population in which the selection of a unit
is based on chance and every unit has an equal chance of selection for sampling
3.8. Transfer Order – the transaction type in NetSuite used to record request of transferring
items from one location to another
ITEM ISSUANCE FOR FABRICATION AND PRODUCTION
4.1. Transfer requests based on the weekly Cutfloor Plan shall be sent to the Logistics
Supervisor every Friday.
4.2. Transfer requests to cutfloor and production areas based on customer orders outside of the
weekly Cutfloor plan shall be done no later than three o ‘clock in the afternoon daily, to
facilitate next day transfer.
ALFA
HOLDINGS
4.3. For offshore offices, transfer order creation in NetSuite shall be done by the Logistics
Supervisor. For major offices (i.e., Cebu, Pasig), transfer order creation shall be done by the
Production Supervisor.
4.4. The Warehouse Coordinator or Warehouse Team Leader shall perform the following
functions in relation to item issuance:
 Print Transfer Orders (as picking ticket) and forward them to Cold storage personnel
for item picking and preparation
 Create item fulfillment in NetSuite based on reconciled transfer order and third-party
withdrawal report (i.e., Dispatch report)
 Create item receipt in NetSuite for transfer orders of offshore offices (this shall be
done by the Sales Admin Staff in the absence of a Warehouse Coordinator)
 Facilitate issuance of Certificate of Meat Inspection (COMI)
functions in relation to the item issuance process:
 Rechecking of items picked against printed transfer order
 Forwarding of transfer order and third party withdrawal report to the Warehouse
Coordinator or Warehouse Team Leader
4.6. Item issuances shall be on a per box basis only. No item issuances shall be done on
kilograms (Kg) basis.
4.7. Fulfillment of transfer orders shall be done prior to actual transfer. Where actual transfer
occurred after office hours, recording of item fulfillment shall be done no later than nine
o’clock in the morning (9 AM) of the next day. Item Fulfillment transaction number shall be
indicated in the printed TO dispatched.
ITEM ISSUANCE FOR STOCKS TRANSFER
4.8. The Warehouse Coordinator or Warehouse Team Leader shall perform the following
functions in relation to item issuance:
 Print Transfer Orders (as picking ticket) and forward them to Cold storage personnel
for item picking and preparation
 Create item fulfillment in NetSuite based on reconciled transfer order and third-party
withdrawal report (i.e., Dispatch report)
 Facilitate issuance of Certificate of Meat Inspection (COMI)
 Facilitate the acquisition of Shipping permit (for offshore transfers)
functions in relation to the item issuance process:
 Rechecking of items picked against printed transfer order
 Forwarding of transfer order and third party withdrawal report to the Warehouse
Coordinator or Warehouse Team Leader
ALFA
HOLDINGS
4.10. Item issuances shall be on a per box basis only. No item issuances shall be done on
kilograms (Kg) basis.
4.11. Fulfillment of transfer orders shall be done prior to actual transfer. Where actual transfer
occurred after office hours, recording of item fulfillment shall be done no later than nine
o’clock in the morning (9 AM). Item Fulfillment transaction number shall be indicated in the
printed TO dispatched.

LOG.04.01 Item Issuance for Production and Fabrication
LOG.04.02 Item Issuance of Stocks Transfers

PRD.01.02 Meat Fabrication to Finished Goods Safekeeping
PRD.01.04 Production Order to Finished Goods Safekeeping
LOG.01.03 Item Receiving of Stocks Transfers

N/A
8. ADMINISTRATION
personnel involved in Item Issuance and TransferProcessing.
9. APPROVALS
Documented By:
Name Signature Date

9/1/2020
ALFA
HOLDINGS
Reviewed By:
Name Signature Date
ELIA Y. AGUILAR
LARRY Y YBANEZ
WENDY MAE Y JOTOJOT

Approved By:
Name Signature Date
MARIO P. SEVILLA
ARNOLD H. ADAP
ALFA LOGISTICS MANUAL
1.0 LOG.04.01
INC. ITEM ISSUANCE FOR PRODUCTION AND FABRICATION
Offshore Cutfloor Operations Policies:
Gmail
Send Request for
Sales Supervisor Start stocks transfer for
Fabrication to Logistics
Supervisor
Gmail NetSuite
Logistics Supervisor Receive request and Create Transfer Order

confirm item availability (TO)
Warehouse NetSuite
Coordinator Forward printed TO to
View and print TO with Cold Storage for item A
or pending fulfillment picking
Warehouse Team status
Leader TO
Pick items from cold Prepare Withdrawal

Cold Storage A Receive TO storage and transfer to Report and forward to B
Personnel Cutfloor Warehouse Checker
WR
TO
Legend:
System
Counter-check items Forward TO and WR to

B and indicate actual Warehouse 1
weights in TO Coordinator or Team Policy File On-page connector
Warehouse Checker Leader
Decis ion
A
1
TO TO Page 2
Off-page connector
WR Start/End Document
4
1.0 LOG.04.01
Policies:
NetSuite NetSuite
Warehouse Meat
Review and match TO Fabrication to
Coordinator 1 and CS withdrawal Fulfill Transfer Order Create Item Receipt Finished Goods
Or report based on actual based on actual Safekeeping
quantity transferred quantity transferred PRD.01.02
Warehouse Team Page 1
PT
Leader
Legend:
System

Decis ion
A
1
Off-page connector
Start/End Document
4
1.0 LOG.04.01
Major Office Cutfloor and Production Operations Policies:
Warehouse Gmail NetSuite 1. Transfer requests shall be sent on or
Meat Fabrication before three o’clock in the afternoon (3 PM)
Coordinator to Finished Forward printed TO to to facilitate next day delivery.
Receive email advise
Or Goods of item transfer request View and print Transfer Cold Storage for item A
Safekeeping with TO reference Order picking
Warehouse Team PRD.01.02 number
Leader
1
Production Order
to Finished Pick items from cold Prepare Withdrawal
Cold Storage Goods A Receive TO storage Report and forward to B
Personnel Safekeeping Warehouse Checker
PRD.01.04
TO WR
Counter-check items Forward TO and WR to

B and indicate actual Warehouse team C
Warehouse Checker weights in TO leader (WTL)
TO TO
WR
NetSuite
Review and match TO Fulfill and print Create and issue Forward printed TO
C and CS withdrawal Transfer Order based COMI and COMI to Trucker
report on actual quantity for delivery
Warehouse PT transferred
Coordinator Legend:
System
Or Pre-defined Manual activity
Warehouse Team Process Activity with systen
Leader Meat
Fabrication to Policy File On-page connector
Finished Goods Decis ion
A
Safekeeping 1
PRD.01.02 Off-page connector
Start/End Document
4
1.0 LOG.04.02
INC. ITEM ISSUANCE OF STOCKS TRANSFERS
Policies:
MS Excel Webquery Gmail 1. Item issuances (and requests) shall be on
file a per box basis. No item issuance shall be
Account Manager done on kilogram (Kg) basis.
Start Send Request for
(AM) View available stocks transfer to
inventory for transfer Sales Supervisor
Gmail
Sales Supervisor
Evaluate and endorse
(SS) stocks transfer request
Gmail
Approve stocks End
transfer request? No Inform SS and AM of
denied request
Area Sales Manager Yes

(ASM)
Gmail
Endorse transfer to
Logistics Supervisor
Legend:
System
Note: NetSuite
 Company Transfer Order – for
intercompany transfers Schedule and book 1 Policy File On-page connector
Logistics Supervisor  Transfer Order – for inter-storage Create Transfer Order third-party trucker Decis ion
A
transfers (TO) 1
Page 2 Off-page connector
Start/End Document
4
1.0 LOG.04.02
INC. ITEM ISSUANCE OF STOCKS TRANSFERS
Warehouse Policies:
or Forward printed TO to
1 View and print TO with
Warehouse Team Cold Storage for item A
pending fulfillment picking
Leader status
Page 1 TO
or
Sales Admin Staff
Pick items from cold

Cold Storage A Receive TO storage and record in Prepare Withdrawal B
Report
Personnel count sheet
TO WR
Counter-check items Forward Count sheet,

B and indicate actual TO and WR to C
Warehouse Checker weights in TO Warehouse team
leader (WTL)
TO TO
CS
WR
NetSuite
Review and match Create and issue Forward Count sheet,
Fulfill and print COMI and acquire printed TO, COMI and
C Count sheet, TO and Transfer Order based shipping permit (if Shipping permit to
CS withdrawal report on actual quantity needed) Trucker for delivery
Warehouse transferred
PT
Coordinator
or Legend:
System
Warehouse Team
Pre-defined
Leader Gmail
or Item Receiving
Send copy of fulfilled of Stocks
Sales Admin Staff TO (Delivery Receipt) Transfer Policy File On-page connector
Decis ion
to receiving office/ LOG.01.03 A
storage 1
Off-page connector
Start/End Document
4
ALFA
HOLDINGS
INC. Inventory Management and Monitoring September 2020 66 of 118
1. OBJECTIVES
1.1. To standardize practices and controls in warehouse/storage inventory management.
1.2. To ensure that inventory records are accurate and up-to-date.
1.3. To provide guidelines in developing standard operating procedures in monitoring the

inventory of items in the warehouse.
2. SCOPE
2.1.1. Daily Inventory Monitoring
2.1.2. Review of Inventory Ageing
3.1. Inventory aging – A report which lists down all inventory items and their corresponding
stocking history.
3.3. Non-moving product (NMP) – no sales for thirty-five (35) days on a per item per brand basis
3.4. Slow-moving product (SMP) – less than ten per-cent (10%) sales for thirty-five (35) days on
a per item per brand basis vs previous month inventory balance; Sales for the month divided
by beginning balance
DAILY INVENTORY MONITORING
4.1. Inventory Analyst shall be responsible in performing the following functions in relation to
daily inventory monitoring :
4.1.1. Check that all issuances between AHI NetSuite records and cold storage/warehouse
records match
4.1.2. Check that all receipts between AHI NetSuite records and cold storage/warehouse
records match
4.1.3. Check that all sales are recorded accurately – item name, item quantity and source
location
4.1.4. Check that all transfers are supported with transfer orders – correctly recorded item
fulfillment and item receipt
4.1.5. Check that all returns are timely and accurately recorded
4.1.6. Ensure data accuracy between our records against third-party cold storage/warehouse
4.1.7. Immediately report non-compliances to Operations Manager for immediate correction

as to policy, process or training
ALFA
HOLDINGS
REVIEW OF INVENTORY AGING
4.2. Inventory Analyst shall be responsible in monitoring and generating the SMP/NMP Report.
4.3. SMP/NMP report shall be sent on the twenty-seventh (27th) day of the month to the ASM,
SS, OM, LS, GM.
4.4. SMP/NMP Report shall be considered in the creation of Import Request (IR) in the next
month.

LOG.05.01 Daily Inventory Monitoring
LOG.05.02 Review of Inventory Aging

LOG.07.01 Inventory Disposal
SAL.01.04 Sale of Slow and Non-moving Items

LOG-14 SMP/NMP Report
8. ADMINISTRATION
personnel involved in Inventory Management and Monitoring.
ALFA
HOLDINGS
9. APPROVALS
Documented By:
Name Signature Date

9/1/2020
Reviewed By:
Name Signature Date
ELIA Y. AGUILAR
LARRY Y YBANEZ
WENDY MAE Y JOTOJOT

Approved By:
Name Signature Date
MARIO P. SEVILLA
ARNOLD H. ADAP
1 LOG.05.01
INC. DAILY INVENTORY MONITORING
Policies:
NetSuite
Reconcile NS stock
Start Receive 3P Inventory ledger report against A
Generate Stock ledger movement report 3P inventory
report movement report
Gmail
Inventory Trace and identify Summarize the

A No identified variances Submit report to B
reconciled? cause of variance and causes Operations Manager
Inventory Analyst Yes
Gmail
Are there items Trace and identify
View COGS with auto-COGS Yes cause of automatic
adjustment report adjustment? COGS adjustments
No
End
Legend:
System
Receive and review Discuss causes of

B report and causes of variances with 1
Operations Manager variance Logistics Supervisor Decis ion
and action plans A

1
Page 70
Off-page connector
Start/End Document
4
1 LOG.05.01
INC. DAILY INVENTORY MONITORING
Policies:
Inform involved Implement remedial Forward explanation

1 personnel to provide Acknowledge receipt of and preventive actions
Logistics Supervisor explanation letter for explanation letter for further instances of letter to Inventory A
causes of variance variances Analyst
Page 69
Write explanation letter

Involved Personnel and submit to Logis tics
Supervisor
Legend:
NetSuite System
Forward explanation Inventory Pre-defined

Receive explanation Create Request for Adjustment Process Manual activity
Inventory Analyst A letter letter to Finance and Processing
Inventory Adjustment Accounting
(RIA) FIN.06.02
Decis ion
A
1
Off-page connector
Start/End Document
4
1 LOG.05.02
INC. REVIEW OF INVENTORY AGING
Policies:
1. SMP/NMP report shall be sent on the
twenty-seventh (27 th) day of the month to the
ASM, SS, OM, LS, GM.
NetSuite MS Excel Gmail

2. SMP/NMP Report shall be considered in
the creation of Import Request (IR) in the
Start Submit SMP/NMP A next month.
Inventory Analyst Generate Inventory Prepare SMP/NMP Report to Sales and
aging report Report Logistics management
Receive and review Identify action plans to Inventory

A report move inventory Disposal
LOG.07.01
Sales and Logistics 2

Management
Sale of Slow and Legend:

Non-moving System
products Pre-defined Manual activity
SAL.01.04 Process Activity with systen

Decis ion
A
1
Off-page connector
Start/End Document
4
ALFA
HOLDINGS
INC. Inventory Count and Reconciliation September 2020 72 of 118
1. OBJECTIVES
1.1. To standardize practices and controls in warehouse inventory count and reconciliation.
1.2. To ensure that inventory records are accurate and up-to-date.
1.3. To provide guidelines in conducting physical inventory counts.
2. SCOPE
2.1.1. Periodic cycle count
2.1.2. Annual inventory count
2.1.3. Inventory reconciliation and adjustment
3.1. Cycle count – the process of counting a subset of inventory in the warehouse during the
course of the year
3.2. Physical count – the process of counting all items stored in the warehouse at one time by
stopping operations at a facility to ensure that inventory balances are accurate.
3.3. Pre-count activity – the preparation of items in the warehouse prior to the actual count
procedure
3.4. Inventory reconciliation – the process of tracing the cause of variance between inventory
records and actual quantities
3.5. Inventory adjustment – the process of adjusting the inventory records after reconciliation and
approval.
CYCLE COUNT
4.1. Cycle counting shall be conducted based on identified variances found in the Company
against Warehouse records inventory reconciliation.
4.2. An Inventory Count Schedule shall be prepared by the Inventory Analyst prior to the target
scheduled date of count. This shall include the following information:
 Scheduled date of count
 Item code and description
4.3. Cut-off shall be established to prevent from receiving deliveries and withdrawing items to fill
order and to obtain a report of what should be in inventory at that moment. A notification of
the cut-offs shall be disseminated to concerned departments prior to the date of the count.
ALFA
HOLDINGS
4.4. An Inventory Count and Reconciliation Form (ICRF) shall be prepared/generated by the
Inventory Analyst one day prior to the scheduled count. ICRF includes the following
information:
 Date
 Location
 System quantity
 Actual quantity
4.5. An Inventory Committee shall be composed of representatives from the following

departments:
 Warehouse (perform the actual count activity)
 Accounting (oversee the actual count)
 Internal Audit (optional for cycle count, oversee the actual count for year-end count)
4.6. No issuances shall be performed on the cut off period except for emergency cases which
will directly impact operations and/or generate negative customer care.
4.7. Any items received/delivered on the cut off period shall be placed in a temporary storage
location and shall be excluded from the count.
ANNUAL INVENTORY COUNT
4.8. An Inventory Count Schedule shall be prepared by the Inventory Analyst, upon confirmation
by the Logistics Supervisor, at least one month prior to target scheduled date of count. This
shall include the following information:
 Scheduled date of count
4.9. Cut-off shall be established to prevent from receiving deliveries and withdrawing items to fill
order and to obtain a report of what should be in inventory at that moment. A notification of
the cut-offs shall be disseminated to concerned departments one month prior to the date of
the count.
4.10. A pre-count activity shall be conducted prior to the actual count by the Cold storage /
Warehouse personnel. This shall be coordinated by the Logistics Supervisor to ensure that
pre-count is conducted by the Cold Storage (third-party or company-owned).
4.11. An Inventory Count and Reconciliation Form (ICRF) shall be prepared/generated by the
Inventory Analyst one day prior to the scheduled count. ICRF includes the following
information:
 Date
 Location
 System and actual quantity
ALFA
HOLDINGS
4.12. The Inventory Committee shall conduct an orientation to all personnel involved in the count
prior to the date of count.
4.13. No issuances shall be performed on the cut off period except for emergency cases which
will directly impact operations and/or generate negative customer care. Such emergency
issuance shall be approved by the Operations Manager.
4.14. Any items received/delivered on the cut off period shall be placed in a temporary storage
location and shall be excluded from the count.
4.15. There shall be no inventory movement for one to two (1 to 2) days after the date of the
count, depending on the agreement with Warehouse.
4.16. AHI Operations Manager and Cold Storage/Warehouse Operations Managers shall be
required to affix their signature and confirm Inventory Beg. Balance. Before count totals,
count totals, and uploaded/reconciled totals.
INVENTORY RECONCILIATION AND ADJUSTMENT
4.17. The Inventory Analyst shall identify the causes of discrepancies between actual and system
quantity prior to adjustment of system inventory. Cause of discrepancies shall be recorded in
ICRF.
4.18. The documents that shall be used in determining the causes of discrepancies are as
follows:
 Receiving Report
 Items Receipt (IR)
 Sales Order (SO)
 Transfer Order (TO)
 Picking List (PL)
 Return Slip (RS)
 Other documents used to document the movement of items to and from the storage
or warehouse
4.19. Inventory Analyst shall discuss the variances with the Operations Manager and Logistics
Supervisor.
4.20. A written explanation for the variance shall be required from the involved personnel.
4.21. Unexplained material variances shall merit a separate investigation by the Inventory
Committee. All personnel responsible for the variance shall be held accountable.
4.22. Settlement of variances shall be based on agreed terms with the Warehouse/3rd Party cold
storage.
4.23. A Request for Inventory Adjustment shall be prepared by Inventory Analyst. The following
documents shall be forwarded to Finance and Accounting for the evaluation of the RIA:
 Inventory Count and Reconciliation Form (ICRF)
 Count sheet(s)
 Written explanation letter for identified variances
ALFA
HOLDINGS
4.24. The Logistics Supervisor shall endorse and Operations Manager shall approve the Request
for Inventory Adjustment and shall be forwarded to Accounting for recording the
corresponding adjustments.

LOG.06.01 Cycle Count
LOG.06.02 Annual Inventory Count
LOG.06.03 Inventory Reconciliation

FIN.06.02 Inventory Reconciliation and Adjustment

LOG-05 Inventory Count and Reconciliation Form
LOG-06 Inventory Count Memo
LOG-07 Inventory Count Schedule
LOG-08 Inventory Count Tag
8. ADMINISTRATION
personnel involved in Inventory Count and Reconciliation.
9. APPROVALS
Documented By:
Name Signature Date

9/1/2020
ALFA
HOLDINGS
Reviewed By:
Name Signature Date
ELIA Y. AGUILAR
LARRY Y YBANEZ
WENDY MAE Y JOTOJOT

Approved By:
Name Signature Date
MARIO P. SEVILLA
ARNOLD H. ADAP
1 LOG.06.01
INC. CYCLE COUNT
Policies:
1. Cycle counting shall be conducted based
Establish cut-offs for on identified variances found in the Company
Start Determine items Prepare Inventory cold storage/ Submit ICS to A against Warehouse records inventory
included in cycle count Count Schedule (ICS) warehouse Operations Manager
transactions reconciliation.
ICS ICS
1 2. An Inventory Committee shall be
composed of representatives from the
Inventory Analyst
following departments:
a. Warehouse (perform the actual count
NetSuite MS Excel activity)
Advise Inventory
Revis e and submit ICS Prepare Inventory Committee of count b. Accounting (oversee the actual count)
Generate inventory Count and
to Operations Manager records from Stock date and forward ICS c. Internal Audit (optional for cycle count,
Ledger Reconciliation Form and ICRF oversee the actual count for year-end
(ICRF)
ICS count)
3. No issuances shall be performed on the

No cut off period except for emergency cases
which will directly impact operations and/or
generate negative customer care.
Receive and review Affix signature on ICS
Operations Manager A ICS Approve ICS? Yes and return to Inventory B
Analyst 4. Any items received/delivered on the cut off
ICS ICS period shall be placed in a temporary storage
location and shall be excluded from the
count.
Record actual count in Check if all items in Were al items

B Conduct actual count Count sheet ICRF have been counted? Yes C
counted
Count sheet ICRF

2 3 4
Count sheet Legend:
Inventory Count No System
Committee Pre-defined Manual activity
Affix signature in ICRF Inventory

C Indicate total counts and Count sheet and Reconciliation Inform count team to B
per item in ICRF forward to Inventory LOG.06.03 count missed items Decis ion
Analyst A
1
ICRF ICRF
Off-page connector
Count sheet Start/End Document
4
1 LOG.06.02
INC. ANNUAL INVENTORY COUNT
Policies:
1. Items to be included in the pre-count
Schedule annual Prepare and submit Advise Inventory activity shall be indicated in the Inventory
inventory count with draft memo for annual Issue Memo to all Analyst to prepare Count Schedule and subject to the approval
Logistics Supervisor Start Cold Storage/ count to Operations departments Inventory Count A of the Operations Manager.
Warehouse Manager Schedule
Memo Memo
Review and approve

Memo
Memo
Operations Manager
Receive and review Affix signature on ICS

ICS Approve ICS? Yes and return to Inventory
Analyst
ICS ICS
No
Establish cut-offs for

A Prepare Inventory cold storage/ Submit ICS to Revis e and submit ICS B
Count Schedule (ICS) warehouse Operations Manager to Operations Manager
transactions
ICS ICS
1
Legend:
Inventory Analyst System
NetSuite MS Excel
Forward ICRF copy to
Generate inventory Prepare Inventory AHI and Cold Storage/ 1
B Count and Warehouse Operations Policy File On-page connector
records from Stock Reconciliation Form Decis ion
Ledger Managers A
(ICRF) Page 78 1
Off-page connector
Start/End Document
4
1 LOG.06.02
Policies:
Receive and affix

AHI and CS 1 signatures on ICRF Forward signed copy
and 3P Pre-count to Inventory Analyst A
Operations Managers
inventory balance
Page 78
ICRF ICRF
Forward the ICS and

Receive signed copies Prepare Inventory ICT to Logistics
Inventory Analyst A of ICRF Count Tags (ICT) for Supervisor and Cold
pre-count activ ity Storage Personnel for
pre-count activ ity
ICRF ICT
Facilitate pre-count
Logistics Supervisor activity with 3P Cold B
Storage
Conduct pre-count and Mark pre-count

Arrange it ems to be fill out Inventory Count Attach ICT on storage completed in ICS and
Cold Storage B location of items forward ICS and Count C
counted Tag (ICT) and Count included in count sheet to Inventory
Personnel sheet Analyst
Count sheet
Count sheet
ICS
ICT Legend:
System
Advise Inventory
C Committee of count 2
date and forward ICS Policy File On-page connector
Inventory Analyst and ICRF
Decis ion
A
1
Page 80
Off-page connector
Start/End Document
4
1 LOG.06.02
Policies:
1. An Inventory Committee shall be
composed of representatives from the
following departments:
a. Warehouse (perform the actual count
A activity)
b. Accounting (oversee the actual count)
c. Internal Audit (optional for cycle count,
oversee the actual count for year-end
count)
Record actual count in Check if all items in Were al items 2. No issuances shall be performed on the
2 Conduct actual count ICRF have been Yes B
Count sheet counted counted? cut off period except for emergency cases
which will directly impact operations and/or
Page 79 Count sheet ICRF generate negative customer care.
1 2 3 4
Count sheet
No 3. Any items received/delivered on the cut off
period shall be placed in a temporary storage
location and shall be excluded from the
count.
Affix signature in ICRF
Inventory Count B Indicate total counts and Count sheet and Inform count team to A
per item in ICRF forward to Inventory count missed items 4. There shall be no inventory movement for
Committee Analyst one to two (1 to 2) days after the date of the
ICRF ICRF count, depending on the agreement with
Warehouse.
Count sheet
Inventory
Reconciliation
LOG.06.03
Legend:
System

Decis ion
A
1
Off-page connector
Start/End Document
4
1 LOG.06.03
INC. INVENTORY RECONCILIATION
Policies:
1. The documents that shall be used in
Annual Inventory Receive Inventory determining the causes of discrepancies are
Count count and Reconcile ICRF and Are there Identify the cause of A as follows:
reconciliation form and Count sheets variances noted? Yes the variance(s)
LOG.06.02 Count sheets a. Receiving Report
Count sheet b. Items Receipt (IR)
Count sheet
1 c. Sales Order (SO)
ICRF ICRF
No d. Transfer Order (TO)
e. Picking List (PL)
f. Return Slip (RS)
Sign off ICRF and Inventory
g. Other documents used to document the
Cycle Count count sheets and Reconciliation movement of items to and from the
Inventory Analyst LOG.06.01 forward to Finance and and Adjustment storage or warehouse
Accounting FIN.06.03
Record the cause of Summarize all Present variances to

A the variance in the identified variances Operations Manager B
ICRF and their causes and Logistics
Supervisor
Request involved
personnel to prepare
Logistics Supervisor B explanation for
variance(s)
Legend:
System
Prepare explanation
letter and submit to 1
Involved Personnel Inventory Analyst Decis ion
A
1
Explanation Page 82
letter Off-page connector
Start/End Document
4
1 LOG.06.03
INC. INVENTORY RECONCILIATION
Policies:
NetSuite
Forward documents to Inventory
1 Receive explanation Attach explanation Create Request for Finance and Adjustment
Inventory Analyst letter(s) letter(s) to ICRF Inventory Adjustment Accounting Processing
(RIA) FIN.06.03
Page 81 Explanation Explanation Count sheet
letter letter
ICRF
ICRF Explanation
letter
Legend:
System

Decis ion
A
1
Off-page connector
Start/End Document
4
ALFA
HOLDINGS
INC. Item Disposal September 2020 83 of 118
1. OBJECTIVES
1.1. To standardize practices and controls in item disposal operations.
1.2. To provide guidelines for processing and documentation of items for disposal.
1.3. To ensure that inventory records are accurately and regularly updated.
1.4. To ensure the proper and timely disposal of non-moving, obsolete and unusable items.
2. SCOPE
2.1. The section shall cover the activities of the item disposal process.
3.1. Condemnation – a type of item disposal coordinated with the National Meat Inspection
Service (NMIS) to properly discard items not fit for human consumption
3.2. National meat inspection service (NMIS) – a government regulatory agency created by law
to implement policies, programs, guidelines, rules and regulations pertaining to meat
inspection and meat hygiene in order to ensure safe meat from farm to table
3.3. Non-moving product (NMP) – no sales for thirty-five (35) days on a per item per brand basis
3.4. Slow-moving product (SMP) – less than ten per-cent (10%) sales for thirty-five (35) days on
a per item per brand basis vs previous month inventory balance; Sales for the month divided
by beginning balance
4.1. Logistics Supervisor, with the assistance of the Quality Control Staff, shall evaluate and
identify bad order items for disposal.
4.2. Logistics Supervisor shall have the following functions in relation to the item disposal
process:
4.2.1. Prepare and submit the List of Bad Order (BO) Items for Disposal and Letter Request
for Condemnation/Rendering addressed to NMIS for the disposal/rendering of such
items
4.2.2. Coordinate and schedule item rendering with NMIS Officer and the DENR accredited
rendering facility
4.2.3. Facilitate booking and scheduling delivery truckers for the transport of items from cold
storage to the rendering facility
4.2.4. Request Finance assistance for the coordination with the Bureau of Internal Revenue
(BIR) on the witnessing of the rendering activity for inventory obsolescence certification.
4.2.5. Request and follow-up the issuance of NMIS Condemnation Report or Certificate of
Rendering
4.2.6. Forwarding of the following documents to Finance for inventory reconciliation and
adjustment:
ALFA
HOLDINGS
 AHI Picking ticket (i.e. request for stock pull-out)

 3P/Cold Storage Withdrawal Report
 NMIS Condemnation Report or Certificate of Rendering
4.2.7. Identify the source of variances or discrepancies in the reconciliation of items disposed
within five (5) working days from receipt of notice from the General Accounting
Supervisor.
4.3. Disposal of bad order items shall adhere to the following guideline, whichever comes first:
4.3.1.Minimum of 1 ton or 1,000 Kg
4.3.2.Has been in storage for sixty (60) days as bad order
4.4. Bad order disposal requests outside of the specified minimum guidelines shall be justified by
the Logistics department and shall have the written endorsement of the General Manager
and approval of the CEO.
4.5. Upon approval of the items for condemnation, the Logistics department shall be given thirty
(30) days to execute the condemnation, to prevent incurrence of storage costs.
4.6. Schedule of condemnation shall be coordinated by the Logistics Supervisor with the
National Meat Inspection Service (NMIS) and Bureau of Internal Revenue (BIR).
4.7. All items for condemnation shall be physically segregated from other items in the system.
These shall also be tagged under “Damaged” in the system.
4.8. NMIS Plant Officer shall oversee the end-to-end process of the BO disposal (i.e. from item
picking/pull-out until rendering in designated facility)
4.9. Picking list and Withdrawal report from Cold storage shall match in the following details:
 Item name
 Item brand
 Item quantity
4.10. Reconciliation and settlement of variances of item disposal shall be done within five (5)
working days after GAS notice to Logistics Supervisor.

LOG.07.01 Item Disposal

PRD.03.00 Sales Order Creation and Approval
SAL.01.04 Sale of Slow and Non-moving Items
ALFA
HOLDINGS

LOG-10 Letter Request for Condemnation/Rendering
LOG-11 List of Bad Order (BO) Items for Disposal
8. ADMINISTRATION
personnel involved in Item Disposal.
9. APPROVALS
Documented By:
Name Signature Date

9/1/2020
Reviewed By:
Name Signature Date
ELIA Y. AGUILAR
LARRY Y YBANEZ
WENDY MAE Y JOTOJOT

Approved By:
Name Signature Date
MARIO P. SEVILLA
ARNOLD H. ADAP
ALFA LOGISTICSDEPARTMENT
1 LOG.07.01
INC. ITEM DISPOSAL
Policies:
Gmail 1. Disposal of bad order items shall adhere to
Identify slow-moving, the following guideline, whichever comes
non-moving, near Request for product Product Receive results of first:
Start expiry and expired evaluation of identified Evaluation product evaluation A a. Minimum of 1 ton or 1,000 Kg
items for product items from Quality PRD.01.06 b. Has been in storage for sixty (60) days
evaluation Control Staff as bad order
Logistics Supervisor Bad order disposal requests outside of the

(LS) specified minimum guidelines shall be
justified by the Logistics department and shall
have the written endorsement of the General
Sale of Slow and Prepare List of Bad Prepare Letter Manager and approval of the CEO.
Non-moving Order items for Request for BO Submit Letter and List
Items A disposal from PE Disposal addressed to of BO items to B
SAL.01.04 results NMIS Operations Manager
Receive and review Is BO

Operations Manager Endorse request to disposal quantity 1
B letter and list of BO approving authority <=10T and/or No
(OM) items value <=1M>
Page 87
Yes
Receive and review Approve BO Approve BO disposal 1

BO disposal request disposal request? Yes request
Page 87
General Manager No
Legend:
System
(GM) Pre-defined
Inform OM and LS of End

reason for disapproval Decis ion
A
1
Off-page connector
Start/End Document
4
1 LOG.07.01
INC. ITEM DISPOSAL
Policies:
1. Upon approval of the items for disposal,
the Logistics department shall be given thirty
1 Receive and review Approve BO Approve BO disposal A (30) days to execute the condemnation, to
BO disposal request disposal request? Yes request
prevent incurrence of storage costs.
Page 86
Chief Executive
Officer No
(CEO)
Inform GM,OM and LS

of reason for End
disapproval
A
Forward copy of Coordinate wit h NMIS

approved request to Submit approved Receive Hold Order Rendering Officer for
2 GAS for BIR request to NMIS Plant from NMIS Plant B
coordination and Officer Officer schedule to witness
documentation rendering
Page 1
1
(LS)
Identify and book Book and schedule

B DENR accredited transportation of items C
disposal or rendering to rendering facility
facility
Legend:
System
Process
Warehouse Activity with systen
Coordinator / Team Prepare picking list Send picking list to

C from list for BO 3
Leader disposal Cold storage personnel Decis ion
A
or 1
Page 88
Sales Admin Staff Off-page connector
Start/End Document
4
1 LOG.07.01
INC. ITEM DISPOSAL
Policies:
1. NMIS Plant Officer shall oversee the end-
Forward picking list to-end process of the BO disposal (i.e. from
Receive pick list and Re-weigh items and Prepare and print (PL) and Withdrawal item picking/pull-out until rendering in
Cold Storage 3 record actual weight in A
pick up items Withdrawal Report Report (WR) to designated facility)
Personnel picking list Checker
Page 87 Picking ticket Picking ticket Picking ticket Picking ticket 2. Picking list and Withdrawal report from
1 Withdrawal Withdrawal
Cold storage shall match in the following
report report details:
a. Item name
b. Item brand
c. Item quantity
Check items picked vs Actual vs records Affix signature on PL Forward PL and WR to Request items to be
A PL and WR match? Yes and WR WC/SAS forwarded to loading
bay
PL PL PL PL
WR 2 WR WR WR
No
Warehouse Checker
Re-count and indic ate

correct quantity in PL B
and WR
PL
WR
Forward it ems to Lock up trucks and

Cold Storage B Load items into truck turnover keys to NMIS C
loading bay Plant Officer
Personnel
Legend:
System
Delivery Truck C Transport items to Request NMIS Plant 4

Rendering facility Officer to open truck Policy File On-page connector
Personnel Decis ion
A
1
Page 89
Off-page connector
Start/End Document
4
1 LOG.07.01
INC. ITEM DISPOSAL
Policies:
1. Rendering process shall be witnessed by
Prepare Rendering NMIS (for compliance) and BIR (for
Rendering Facility 4 Unload items from Report and issue to certification).
trucks Render items AHI representative and B
Staff 2. Reconciliation and settlement of variances
NMIS Plan Officer
Page 88 of item disposal shall be done within five (5)
1 working days after GAS notice to Logistics
Supervisor.
Issue NMIS Certific ate

NMIS Plant Officer B of Rendering or
Condemnation Report
Forward NMIS Report/

Receive NMIS Report/ Certif icate, Picking
ticket and 3P C
Logistics Supervisor Certif icate Withdrawal Report to
Finance
Request and receive Inventory

Receive NMIS BIR certification for Review and reconcile All documents Adjustment
C documents from inventory all documents on BO reconciled? Yes Processing
Logistics Supervisor obsolescence disposal FIN.06.02
recognition
No Legend:
General Accounting System
Supervisor Pre-defined
Reconcile and settle

discrepancies with On-page connector
Logistics Supervisor Decis ion
Policy File
A
1
2 Off-page connector
Start/End Document
4
ALFA
HOLDINGS
INC. Third Party Logistics Management September 2020 90 of 118
1. OBJECTIVES
1.1. To standardize practices and controls in the management of third-party logistics partners.
1.2. To provide guidelines in the management of third-party logistics partners.
2. SCOPE
2.1. This section covers the activities under the following:
2.1.1. Orientation of delivery personnel
2.1.2. Billing statement review and processing
3.1. Billing Summary – a top-sheet document that summarizes all the bills included in the batch
for processing
3.2. Good warehouse operating practices (GWOP) – list of best in class warehouse practices
that aims to reduce operating cost and increase operational efficiency
ORIENTATION OF DELIVERY PERSONNEL
4.1. Delivery Team Leader (DTL) or Logistics Supervisor (LS) shall conduct an orientation to the
delivery personnel, which shall include, but are not limited to the following scope:
 Company, its business model and policies
 Good Warehousing Operating Practices (GWOP)
 Delivery processes and policies orientation
 Dispatch and delivery process
 Invoice document handling
 Returns processing
 Return slips and RCM creation
 Customer service
 Product viewing and handling
4.2. Post-orientation, attendees of the orientation shall sign an Acknowledgement Form (AF) that
indicates attendance and understanding of the discussed topics.
4.3. Logistics Department shall determine the schedule of the orientation to new and existing
delivery personnel. This shall be conducted every six (6) months or when there are changes
in policies or processes, whichever comes first.
4.4. Third-party trucker owners or their team leaders shall ensure that there is proper orientation
to temporary assigned delivery personnel. This shall be properly coordinated with the
Logistics Supervisor or Delivery Team Leader.
ALFA
HOLDINGS
BILLING STATEMENT REVIEW AND PROCESSING
4.5. All Logistics partners shall be required to submit a Billing Summary together with the
individual bills. This shall indicate the following information:
 Billing reference number per bill
 Billing date per bill
 Total amount per bill
 Total withholding tax deducted per bill
 Grand total of all bills submitted to the Logistics department
4.6. Delivery Team Leader, Warehouse Coordinator/Team Leader, and/or Sales Admin Staff
shall perform the following functions in relation to bills management:
 Review details of bills to ensure correctness and completeness vs company records
and contracts
 Create a Cash Request Form (CRF) for bills received from Logistics partners
4.7. Logistics Supervisors shall review CRF against bills submitted by Logistics partners and
endorse them to OM for approval.
4.8. Operations Manager (OM) shall approve all CRF for bills from Logistics Partners.
4.9. All approved CRFs and their supporting bills for the month shall be forwarded to the
Accounts Payable Analyst (APA) no later than the fifth (5th) day after month-end. Any billing
not submitted by the set deadline shall be accrued accordingly by Finance.

N/A N/A

FIN.04.04 Payables Processing – Non-Purchase Order Based

LOG-01 Acknowledgement Form
8. ADMINISTRATION
personnel involved in Third-Party Logistics Management.
ALFA
HOLDINGS
9. APPROVALS
Documented By:
Name Signature Date

9/1/2020
Reviewed By:
Name Signature Date
ELIA Y. AGUILAR
LARRY Y YBANEZ
WENDY MAE Y JOTOJOT

Approved By:
Name Signature Date
MARIO P. SEVILLA
ARNOLD H. ADAP
ACKNOWLEDGEMENT FORM
I, _________________________________________ (Complete name) from

___________________________ (Company name), hereby acknowledge that I have
attended the AHI – ALFA/MPP/MTC/NPE/ACC Logistics Orientation on
_________________ (Date).
_______________________
Printed name over signature
ACKNOWLEDGEMENT FORM
I, _________________________________________ (Complete name) from

___________________________ (Company name), hereby acknowledge that I have
attended the AHI – ALFA/MPP/MTC/NPE/ACC Logistics Orientation on
_________________ (Date).
_______________________
Printed name over signature
Scanned by CamScanner
Scanned by CamScanner
DISPARITY CLAIM REPORT
Claim Date: _______________________ Date Submitted: 09-Jun-20
Claim No.: ________________________
A. Product Details (from import documents):

Date of Arrival @ Storage: 04-Jun-20
Product Description: Beef Head Meat 90VL BP
Brand: Esro
Supplier: Fayman International Pty Ltd
Origin: NETHERLAND
Establishment No.: NL 408 EG
Deal No.: FIP2007120

Container No.: PONU4928385
Production Date: Feb. 2020
Expiration Date: Feb. 2022
Packaging: CARTON
No. of Boxes: 1600
Recepient / Cold Storage: MPP San Simon Pampanga
B. Complain/Issues/Concern: Quality Problem Quantity Difference
Mixed Items Others
C. Details of Evaluation by Receiving Logistics Supervisor:
No. of Boxes Quantity Visible in Sticker

as per PO 1600 27,000.00
as per Actual 1600 26,896.70
SHORT/OVER: - (103.30)
Note: Item is catch weight
D. Pictures
Please see picture in the next tab.
Prepared by: Noted by:
SIENA MARIE P. YU JULIA L. ALMOSERA

Warehouse Team Leader Logistic Supervisor
ALFA ALL FOOD ASIA INC.
INCIDENT REPORT on CUSTOMER COMPLAINT ON OFFSPECS PRODUCTS/ITEMS:
(PLS MAKE SURE YOU HAVE PROPERLY FILLED UP 18 REQUIRED ITEMS ABOVE TO FACILITATE SMOOTHER PROCESSING OF THIS COMPLAINT. Thanks)
1) IR Control No. : 1) INR-OFFSPECS-LUZON-LOG-2019-002
2) DATE 2) September 12, 2019 (INR-OFFSPECS-REGION-DEPT-YYYY-NNN)
3) FOR 3) SALES/PURCHASING/LOGISTICS/PRODUCTION ex. INR-OFFSPECS-VISAYAS-SALES-2019-001
SUBJECT INCIDENT REPORT on CUSTOMER COMPLAINT ON OFFSPECS
Please complete details of the customer complaint on offspecs.
4) CUSTOMER NAME : 4) MPP MEAT IMPORT CORPORATION
5) ALFA CUSTOMER CODE : 5) ?
6) CUSTOMER LOCATION or ADDRESS: 6) Manggahan Light IndustrialPark, Amang Rodriguez Ave., Manggahan Pasig
7) CUSTOMER CONTACT PERSON ON THIS INCIDENT : 7) Julia L. Almosera
8) CUSTOMER CONTACT MOBILE / TELEPHONE NUMBER: 8) 0999-5168943
DETAILS OF CUSTOMER OFFSPECS COMPLAINT:
9) SALES INVOICE NUMBER : 9) ?
10) CREDIT MEMO NO. (if any/applicable) 10) ?
11) DESCRIPTION OF THE PRODUCT or ITEM:

11) PORK BELLY STRIPS
12) BRAND OF THE PRODUCT or ITEM:
12) ARTIGAS
A) FOUL ODOR B) DISCOLORATION

13) SPECIFIC CUSTOMER COMPLAINT C) WRONG SIZES OF CUTS D) PRESENCE OF SLIME
(encircle appropriately, for letter "G", E) TEXTURE F) WRONG ITEM IN THE BOX
specify/elaborate customer's offspecs G) OTHERS, PLS SPECIFY:
complaints) ?
14) ATTACH PICTURES (pls make sure pictures are clear, shows item brand and description in the box, and consistent with item no 13 details. ?
15) Prepared : 16) Noted by:
15) JULIA L. ALMOSERA 16) ?_____________________________________________________

SIGNATURE OVER PRINTED NAME of ALFA Representative SIGNATURE OVER PRINTED NAME of ALFA Representative
17) Date: November 11, 2019 18) Date: ?
(PLS MAKE SURE YOU HAVE PROPERLY FILLED UP 18 REQUIRED ITEMS ABOVE TO FACILITATE SMOOTHER PROCESSING OF THIS COMPLAINT. Thanks)
PAGE 5 of 5
INVENTORY COUNT AND RECONCILIATION FORM
Date :
Location :
System Actual
Item Code Item Description Unit Variance Remarks
Quantity Quantity
Prepared by: Reviewed by:
Signature over printed name/Date Signature over printed name/Date

Counted by: Verified by:
Signature over printed name/Date Signature over printed name/Date

Cebu Office: Echaves St, Sudlon,
Brgy. Maguikay, Mandaue City,
Cebu 6014
Tel no. : +63 32 272 2532
Website: www.alfa.com.ph
OFFICE MEMO
Date :
To :
Subject :
Good day!
Please be advised that we will be conducting an inventory count on MMM DD-DD

YYYY for the following warehouse locations:
 Warehouse 1 – Date
In relation with this activity, all transactions starting 12:00 AM of MMM DD, YYYY until
11:59 PM of MMM DD, YYYY shall be put on hold. Kindly ensure that your adjustment
plans and preparations for affected transactions in relation to the planned inventory
count are done and coordinated with the Logistics department beforehand.
We hope for your cooperation. Thank you.
Sincerely yours,
NAME
POSITION
Pasig Office: Igloo Compound,
Manggahan Light Industrial Park,
Amang Rodriguez Avenue,
Manggahan, Pasig City 1611
Tel no.: +63 2 8952 2883
Website: www.mpp.com.ph
OFFICE MEMO
Date :
To :
Subject :
Good day!
Please be advised that we will be conducting an inventory count on MMM DD-DD YYYY
for the following warehouse locations:
plans and preparations for affected transactions in relation to the planned inventory count
are done and coordinated with the Logistics department beforehand.
Sincerely yours,
NAME
POSITION
Pasig Office: Igloo Compound, Manggahan Light
Industrial Park, Amang Rodriguez Ave.,
Manggahan, Pasig City 1611
Tel no.: +63 2 8952 2883
Cebu Office: Echaves St., Sudlon,
Cebu 6014
Tel no. : +63 32 272 2532
Website: www.mtc.ph
OFFICE MEMO
Date :
To :
Subject :
Good day!

Sincerely yours,
NAME
POSITION
Cebu Office: Echaves St, Sudlon,
Cebu 6014
Tel no. : +63 32 272 2532
OFFICE MEMO
Date :
To :
Subject :
Good day!

Sincerely yours,
NAME
POSITION
INVENTORY COUNT SCHEDULE
Date:
Office Location :
No. of Pax per

Count Date Warehouse Location Items / SKUs Covered Qty. UOM Remarks
teams team
Prepared by: Checked by: Approved by:
Signature over printed name/Date Signature over printed name/Date Signature over printed name/Date
INVENTORY COUNT TAG INVENTORY COUNT TAG
Count Date: Location: Count Date: Location:
Item Description: Item Description:
Item Code: Counted Qty: Item Code: Counted Qty:
Remarks: Remarks:
Counted by: Verified by: Counted by: Verified by:
Signature over printed name/Date Signature over printed name/Date Signature over printed name/Date Signature over printed name/Date
INVENTORY COUNT TAG INVENTORY COUNT TAG

Count Date: Location: Count Date: Location:
Item Description: Item Description:
Item Code: Counted Qty: Item Code: Counted Qty:
Remarks: Remarks:
Counted by: Verified by: Counted by: Verified by:
Signature over printed name/Date Signature over printed name/Date Signature over printed name/Date Signature over printed name/Date
October 2, 2019
To : Dr. Nida Abletes

NMIS Plant Office, Polar Bear Freezing and Storage Corp.
From : Julia L. Almosera
Logistics Supervisor, MPP Meat Import Corp.
Dear Dr. Nida,
Good day!
This is to notify your good office of our intention to surrender our items that was found expired and not fit
for human consumption, please see next page for the list of items and quantity for render.
We will wait for your further advice as to necessary actions that needs to be done for us to fully surrender the
items.
Thank you.
Sincerely,
Julia L. Almosera
Noted by: Approved by:
Wendy Mae Y. Jotojot Arnold H. Adap

Operations Manager General Manager
LIST OF BAD ORDER ITEMS FOR DISPOSAL
10.31.19
TOTAL
ITEM NAME LOCATION EOD UNIT QTY. (kgs) QTY. (bxs) REMARKS
COST
COST
Beef Tripe Packerland MPP IGLOO 129.91 27.22 1 3,536.28 NMPEx - For Rendering
BEEF HUMEROUS BONE AGRA KEPAK MPP IGLOO 67.32 3 -
items that content is different from the sticker

BEEF LIVER EDIBLE - IRISH CASING MPP IGLOO 37.46 3 -
label - endorsed by VMB for rendering

BEEF MASK - IRISH CASING @10 MPP IGLOO 10.00 1 -

BEEF TONGUE - FRIMSA MPP IGLOO 5.60 1 -

BEEF WIND PIPE - KEPAK MPP IGLOO 105.20 7 -

VEAL TONGUE (MP1-VT) MPP IGLOO 84.40 7 -

VEAL UMASUM - MEGAMEAT @10 MPP IGLOO 2,090.00 209 -

BEEF ESOPHAGUS - EVA MPP IGLOO 17.04 1 -
Chicken MDM Polskamp MPP IGLOO 32.94 40.20 2 1,324.19 NMPEx - For Rendering

CHICKEN SKIN - GOLDEN MAPLE MPP IGLOO 100.00 5 -
Pork Bellies Flank Off NWT MPP IGLOO 154.26 24.50 1 3,779.32 NMPEx - For Rendering
Pork Cutting Fat Friusa MPP IGLOO 44.87 56.82 3 2,549.52 NMPEx - For Rendering
Pork Cutting Fat Montronill MPP IGLOO 44.44 66.32 4 2,947.04 NMPEx - For Rendering
Pork Ear Flaps JBS MPP IGLOO 123.60 54.44 4 6,728.78 NMPEx - For Rendering
Pork Ham Fat Kermene MPP IGLOO 67.40 12.60 1 849.24 NMPEx - For Rendering
Pork Head Meat (BP) Big River Porc MPP IGLOO 99.83 20.00 1 1,996.60 NMPEx - For Rendering
Pork Jowls SL Maple Leaf MPP IGLOO:IGLOO - D 91.52 81.66 3 7,473.45 NMPEx - For Rendering
Pork Side Ribs IWP Maple Leaf MPP IGLOO 156.66 15.40 1 2,412.57 NMPEx - For Rendering
Pork Skirt Meat Holvia MPP IGLOO 114.72 256.86 12 29,467.01 NMPEx - For Rendering

PORK EARDRUM - FLEISHNADEL MPP IGLOO 30.00 3 -

PORK SHOULDER BL - FRIGO ESTRELLA MPP IGLOO 24.91 1 -

PORK SPARERIBS - C&K MPP IGLOO 16.00 1 -

PORK EARBASE WITH PATE - FARMLAND MPP IGLOO 140.00 7 -
TOTAL 3,383.95 63,063.99

Picking Ticket
ALFA - All Food Asia, Inc. Date 8/20/2020
Ship To Order # ALF-20-228573
Emily Christie B Lasala
Ilaya,Dumanjug,Cebu Location ALF CEB BB2
Item Description Ordered Units Boxes

Squid Ring Gem 2.5
Frozen Chicken Leg Quarter RTL 2.5 kg
Memo
Printed By: Loaded By: Acknowledge receipt of stocks in good condition Delivery Type:
Stacey Kay O Fortuna For Delivery
LF-20-228573
RS No. : 00001
RETURN SLIP
Customer Name : Date :
Item Name Qty Invoice Number Reason for return
Prepared by: Confirmed by: Approved by: RA created by:
Delivery Personnel Customer Logistics Supervisor WTL/SAS Assigned

Print name over sign and date Print name over sign and date Print name over sign and date Print name over sign and date
Copy distribution : White - Customer, Pink - Logistics/Finance, Green - Stub copy NS-IR No.
RS No. : 00001
RETURN SLIP

RS No. : 00001
MPP MEAT IMPORT CORP.
RETURN SLIP

RS No. : 00001
MPP MEAT IMPORT CORP.
RETURN SLIP

RS No. : 00001
MEATLAND TRADERS CORP.
RETURN SLIP

RS No. : 00001
MEATLAND TRADERS CORP.
RETURN SLIP

MPP LUZON
LIST OF NON-MOVING ITEMS ITEMS
AS OF AUGUST 02, 2020
***Items with movement not greater than 60% of ending balance as of April 2020 versus balance from Aug. 12, 2020
Quantity On Quantity On Quantity On Quantity On Quantity On Quantity On Quantity On Quantity On On Hand Value
Item Location: Name (Grouped) Hand (As of Hand (As of Hand (As of Hand (As of Hand (As of Hand (As of Hand (As of Hand (As of (As of
1/31/2020) 2/29/2020) 3/31/2020) 4/30/2020) 5/31/2020) 6/30/2020) 7/31/2020) 8/31/2020) 6/30/2020)
Beef BL Industrial Meat:Beef Dark Trims Kildare AHI:MPPLUZON:MPP IGLOO 27,006.54 6,913.46 361.69 361.69 336.93 336.93 311.01 311.01 PHP65,797.35
Beef BL Industrial Meat:Beef Head Meat 90VL T Boer AHI:MPPLUZON:MPP IGLOO 9,540.50 7,600.12 5,307.74 5,307.74 5,307.74 5,286.94 5,286.94 5,286.94 PHP746,973.41
Beef BL Industrial Meat:Beef Head Meat 90VL T Boer AHI:MPPLUZON:MPP POLAR CTFLR 36.30 36.30 35.80 35.80 35.80 35.80 35.80 104.86 PHP5,058.18
Beef BL Industrial Meat:Beef Head Meat 90VL T Boer AHI:MPPLUZON:MPP PLR1 716.34 1,832.50 1,832.50 1,832.50 1,794.12 1,620.08 1,600.84 1,531.78 PHP228,901.07
Beef BL Industrial Meat:Beef Head Meat 90VL T Boer AHI:MPPLUZON:MPP RHCMC PMPNGA 45.06 45.06 45.06 45.06 45.06 45.06 45.06 45.06 PHP6,429.15
Beef BL Industrial Meat:Beef Inner Cheek Kildare AHI:MPPLUZON:MPP IGLOO 0.00 2,891.52 1,839.98 1,839.98 1,839.98 1,811.56 1,280.96 1,226.52 PHP248,998.92
Beef Bones:Beef Bones MTC AHI:MPPLUZON:MPP PLR1:MPP PLR1-S -35.00 -35.00 -35.00 -35.00 PHP0.00
Beef Bones:Beef Bones MTC AHI:MPPLUZON:MPP PLR1 349.74 0.00 0.00 0.00 0.00 662.15 -23.36 -23.36 PHP17,686.03
Beef Bones:Beef Bones MTC AHI:MPPLUZON:MPP POLAR MEATSHOP 154.15 149.47 141.31 41.19 -49.20 100.00 100.00 100.00 PHP5,145.36
Beef Bones:Beef Bones MTC AHI:MPPLUZON:MPP PLR1:POLAR - FABRCTD 5,213.53 2,425.99 3,384.91 1,911.04 943.92 486.68 481.68 461.68 PHP19,734.87
Beef Bones:Beef Bones MTC AHI:MPPLUZON:MPP POLAR CTFLR 44.28 44.28 44.20 0.00 106.08 41.03 110.45 110.45 PHP1,664.67
Beef Bones:Beef Bones MTC AHI:MPPLUZON:MPP RHCMC PMPNGA 449.41 449.41 449.41 449.41 449.41 21.29 21.29 21.29 PHP742.81
Beef Fat:Beef Fat Kepak AHI:MPPLUZON:MPP NAV VF1 150.00 150.00 150.00 150.00 150.00 150.00 150.00 150.00 PHP5,675.29
Beef Fat:Beef Fat Kepak AHI:MPPLUZON:MPP PLR1 0.00 0.00 2,960.00 2,320.00 2,320.00 2,366.22 1,126.22 1,126.22 PHP154,679.69
Beef Fat:Beef Fat Kepak AHI:MPPLUZON:MPP PLR1:MPP PLR1-D 0.00 214.88 214.88 214.88 214.88 214.88 214.88 214.88 PHP10,600.03
Beef Marrow Bones:Beef Femur Bones Ameco AHI:MPPLUZON:MPP PLR1:POLAR - FABRCTD 39.93 -42.13 502.01 502.01 1,256.48 1,256.48 1,256.48 1,453.00 PHP90,546.13
Beef Marrow Bones:Beef Femur Bones Ameco AHI:MPPLUZON:MPP IGLOO 20,824.35 10,720.01 4,628.37 4,628.37 4,327.43 3,864.66 2,922.98 1,951.33 PHP277,907.70
Beef Marrow Bones:Beef Femur Bones Ameco AHI:MPPLUZON:MPP PLR1 827.28 478.38 3,912.00 3,912.00 1,069.21 774.85 16.33 20.93 PHP55,719.51
Beef Marrow Bones:Beef Femur Bones Ameco AHI:MPPLUZON:MPP POLAR CTFLR 0.00 0.00 0.00 0.00 300.94 300.94 280.26 280.26 PHP21,640.62
Beef Marrow Bones:Beef Marrow Bones MTC AHI:MPPLUZON:MPP PLR1:POLAR - FABRCTD 1,893.20 71.28 39.98 69.22 3,595.18 2,651.94 50.12 50.12 PHP209,787.74
Beef Robbed Forequarter:Boneless Beef Robbed Forequarter Mondelli
AHI:MPPLUZON:MPP IGLOO 26.42 360.16 360.16 360.16 360.16 762.59 596.25 596.25 PHP163,912.89
Beef Robbed Forequarter:Boneless Beef Robbed Forequarter Mondelli
AHI:MPPLUZON:MPP IGLOO:MPP IGLOO - PRESOLD
8,822.48 0.00 5,044.35 5,044.35 2,053.78 2,053.78 2,053.78 2,053.78 PHP492,906.24
Beef Shank/ Shin:Beef Shank Eurofarm AHI:MPPLUZON:MPP POLAR CTFLR 1,012.77 1,060.55 1,060.55 1,060.55 1,059.13 1,059.71 1,040.95 1,040.95 PHP161,488.14
Beef Short Plate:Beef Boneless Navel Cargill Excel AHI:MPPLUZON:MPP POLAR CTFLR 218.38 235.87 257.43 243.16 217.62 130.51 47.01 214.51 PHP30,249.03
Beef Tail:Beef Tail Staart Proviande AHI:MPPLUZON:MPP IGLOO 761.50 1,498.33 1,498.33 67.90 67.90 27.84 27.84 27.84 PHP2,850.35
Beef Tail:Beef Tails Staarten AHI:MPPLUZON:MPP PLR1 1,777.47 1,777.47 1,767.47 1,717.47 1,567.47 PHP633,549.62
Beef Trimmings:Beef Trimmings : Beef Trimmings 80/20 VL Dierickx
AHI:MPPLUZON:MPP RHCMC PMPNGA 117.54 117.54 19.74 19.74 19.74 19.74 19.74 19.74 PHP3,494.79
Beef Trimmings:Beef Trimmings : Beef Trimmings 80/20 VL Dierickx
AHI:MPPLUZON:MPP PLR1:MPP PLR1-D 0.00 428.89 428.89 428.89 428.89 213.50 213.50 213.50 PHP37,582.41
Chicken Drumsticks:Chicken Drumsticks Grade A Moy Park AHI:MPPLUZON:MPP PLR1:POLAR - FABRCTD 100.00 0.00 0.00 50.00 50.00 PHP0.00
Chicken Leg Quarter:Chicken Leg Quarter MTC AHI:MPPLUZON:MPP PLR1:POLAR - FABRCTD 378.56 99.36 268.36 268.36 268.36 PHP26,608.62
Chicken Leg Quarter:Chicken Leg Quarter MTC AHI:MPPLUZON:MPP PLR1:MPP PLR1-S -225.00 -160.00 -150.00 -150.00 -150.00 -PHP14,636.43
Chicken Leg Quarter:Chicken Leg Quarter MTC AHI:MPPLUZON:MPP POLAR CTFLR 115.52 187.08 187.08 187.08 187.08 PHP19,097.89
Chicken MDM:Mechanically Separated Chicken Tyson AHI:MPPLUZON:MPP VIFEL BULACAN 26,085.32 18,013.02 0.14 0.14 0.14 PHP6.72
Chicken MDM:Mechanically Separated Chicken Tyson AHI:MPPLUZON:MPP SOUTH ALPS (MAIN) 2,358.20 2,358.20 2,358.20 1,451.20 1,414.92 1,414.92 PHP66,104.02
Chicken MDM:Mechanically Separated Chicken Tyson AHI:MPPLUZON:MPP PLR1 26,085.32 22,638.72 0.00 0.00 3,083.80 580.48 562.34 562.34 PHP27,814.09
Chicken MDM:Mechanically Separated Chicken Tyson AHI:MPPLUZON:MPP IGLOO 58,059.16 46,293.28 7,691.36 163.26 163.26 2,485.18 326.52 326.52 PHP118,989.18
Pork Belly BISO Flank Off:Pork Belly Bone In Skin On Famadesa AHI:MPPLUZON:MPP POLAR CTFLR 18.29 18.29 18.29 18.29 18.29 18.29 18.29 18.29 PHP3,897.43
Pork Belly BISO Flank Off:Pork Belly Bone In Skin On Famadesa AHI:MPPLUZON:MPP PLR1:POLAR - FABRCTD 136.73 67.20 67.20 95.48 95.48 95.48 29.19 29.19 PHP20,342.07
Pork Belly BISO Flank Off:Pork Belly Bone In Skin On Famadesa AHI:MPPLUZON:MPP PLR1 443.84 309.99 309.99 189.51 120.19 120.19 186.48 186.48 PHP25,611.33
Pork Belly Strips SO:Pork Belly Strips Skin On Artigas AHI:MPPLUZON:MPP IGLOO 23,919.79 23,920.00 23,920.00 23,900.00 23,860.00 21,760.00 17,780.00 17,720.00 PHP2,566,592.00
Pork Belly Strips SO:Pork Belly Strips Skin On Artigas AHI:MPPLUZON:MPP PLR1 377.80 637.80 637.80 637.80 637.80 676.79 656.79 656.79 PHP79,827.38
Pork Belly Strips SO:Pork Belly Strips Skin On Artigas AHI:MPPLUZON:MPP POLAR CTFLR 0.41 0.41 0.41 0.41 0.41 2.89 2.89 2.89 PHP340.88
Pork Breast Brisket Bones:Pork Breast Brisket Bones Maple Leaf AHI:MPPLUZON:MPP PLR1 0.00 81.66 81.66 0.00 54.44 108.88 108.88 108.88 PHP16,124.04
Pork Breast Brisket Bones:Pork Breast Brisket Bones Maple Leaf AHI:MPPLUZON:MPP PLR3 25,001.57 18,985.95 17,488.85 13,405.85 8,724.01 871.04 190.54 122.49 PHP128,992.32
Pork Button Bones:Pork Button Bones Maple Leaf AHI:MPPLUZON:MPP PLR1 87.76 5,172.76 5,172.76 5,172.76 162.76 1,002.76 1,002.76 177.76 PHP129,345.97
Pork Button Bones:Pork Button Bones Maple Leaf AHI:MPPLUZON:MPP IGLOO:IGLOO - D 15.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 PHP4,070.70
Pork Cutting Fat:Pork Cutting Fat Cooperl AHI:MPPLUZON:MPP IGLOO 9,868.14 6,076.68 9.11 9.11 2,511.60 2,511.60 2,511.60 PHP205,926.05
Pork Cutting Fat:Pork Cutting Fat Cooperl AHI:MPPLUZON:MPP SOUTH ALPS (MAIN) 4,863.38 3,289.44 3,289.44 3,289.44 2,332.40 957.80 957.80 PHP194,915.02
Pork Cutting Fat:Pork Cutting Fat Cooperl AHI:MPPLUZON:MPP POLAR CTFLR 2.50 2.50 2.50 2.50 2.50 2.50 2.50 PHP204.97
Pork Cutting Fat:Pork Cutting Fat Cooperl AHI:MPPLUZON:MPP PLR1 32,241.98 5,016.35 3,526.66 41.05 41.05 70.28 70.28 70.28 PHP4,219.92
Pork Cutting Fat:Pork Cutting Fat Maple Leaf AHI:MPPLUZON:MPP PLR1 200.00 100.00 100.00 100.00 100.00 100.00 100.00 60.00 PHP7,355.05
Pork Diaphragm:Pork Skirt Meat Bigard AHI:MPPLUZON:MPP PLR3 8,092.16 6,129.66 6,129.66 4,634.74 3,650.38 3,650.38 2,168.30 2,168.30 PHP372,046.73
Pork Diaphragm:Pork Skirt Meat Bigard AHI:MPPLUZON:MPP IGLOO 79.58 1,986.02 484.92 484.92 484.92 484.92 0.04 0.04 PHP49,423.05
Pork Eardrum:Pork Eardrum Seaboard AHI:MPPLUZON:MPP RHCMC PMPNGA 780.20 780.20 780.20 780.20 780.20 780.20 780.20 5.00 PHP70,531.05
Pork Eardrum:Pork Eardrum Seaboard AHI:MPPLUZON:MPP POLAR CTFLR 0.00 3.36 3.10 3.10 3.10 3.10 3.10 3.10 PHP272.59
Pork Eardrum:Pork Eardrum Seaboard AHI:MPPLUZON:MPP SOUTH ALPS (MAIN) 979.20 979.20 979.20 979.20 734.40 571.20 PHP80,412.61
Pork Eardrum:Pork Eardrum Seaboard AHI:MPPLUZON:MPP PLR3 312.80 258.40 204.00 PHP24,322.25
Pork Ham BLSL:Pork Leg Boneless Pamplona AHI:MPPLUZON:MPP IGLOO 5,809.86 1,200.60 233.14 38.38 38.38 38.62 38.62 38.62 PHP7,691.48
Pork Ham BLSL:Pork Leg Boneless Pamplona AHI:MPPLUZON:MPP PLR1 73.37 4,298.54 3,976.64 946.90 601.66 96.83 96.83 96.83 PHP19,267.24
Pork Ham BLSL:Pork Leg Boneless Skinless Shank Off Maple Leaf AHI:MPPLUZON:MPP PLR1:MPP PLR1-D 0.00 23.07 23.07 23.07 916.09 916.09 916.09 916.09 PHP146,328.03
Pork Ham BLSL:Pork Leg Boneless Skinless Shank Off Maple Leaf AHI:MPPLUZON:MPP IGLOO 0.00 0.00 0.00 0.00 0.00 760.93 173.63 120.78 PHP150,732.61
MPP LUZON
LIST OF NON-MOVING ITEMS ITEMS
AS OF AUGUST 02, 2020
***Items with movement not greater than 60% of ending balance as of April 2020 versus balance from Aug. 12, 2020
Quantity On Quantity On Quantity On Quantity On Quantity On Quantity On Quantity On Quantity On On Hand Value
Item Location: Name (Grouped) Hand (As of Hand (As of Hand (As of Hand (As of Hand (As of Hand (As of Hand (As of Hand (As of (As of
1/31/2020) 2/29/2020) 3/31/2020) 4/30/2020) 5/31/2020) 6/30/2020) 7/31/2020) 8/31/2020) 6/30/2020)
Pork Ham BLSL:Pork Leg Boneless Skinless Shank Off Maple Leaf AHI:MPPLUZON:MPP PLR1 0.00 893.02 893.02 893.02 0.00 901.16 385.95 385.95 PHP178,510.79
Pork Jowls SO:Pork Jowls SO Dubreton AHI:MPPLUZON:MPP SOUTH ALPS (MAIN) 1,622.97 931.15 1,236.74 1,236.74 1,236.74 1,236.74 953.11 953.11 PHP127,511.48
Pork Lacones:Pork Lacones 1.31 - 1.40 Campbell AHI:MPPLUZON:MPP PLR1 0.00 0.00 0.00 0.00 0.00 408.26 408.26 PHP0.00
Pork Lacones:Pork Lacones 1.31 - 1.40 Campbell AHI:MPPLUZON:MPP SOUTH ALPS (MAIN) 4,966.58 4,966.58 4,966.58 4,966.58 3,386.88 3,386.88 PHP679,636.58
Pork Lacones:Pork Lacones 1.41 - 1.50 Campbell AHI:MPPLUZON:MPP IGLOO 20.82 964.80 964.80 964.80 964.80 531.06 531.06 531.06 PHP79,994.09
Pork Lacones:Pork Lacones Campbell AHI:MPPLUZON:MPP IGLOO 9.86 23.86 23.86 23,797.55 23,411.30 13,616.96 13,448.16 8,456.69 PHP1,586,154.47
Pork Lacones:Pork Lacones Farmland AHI:MPPLUZON:MPP IGLOO 58.15 72,457.71 144,474.21 189,626.37 164,852.59 153,916.63 143,877.66 143,806.96 PHP20,927,487.06
Pork Lacones:Pork Lacones Farmland AHI:MPPLUZON:MPP PLR1 34.26 26,827.85 26,827.85 26,859.05 25,373.53 24,545.47 24,526.08 24,508.67 PHP3,470,193.47
Pork Liver:Pork Liver IWP Mafrica AHI:MPPLUZON:MPP SOUTH ALPS (MAIN) 500.00 500.00
Pork Liver:Pork Liver IWP Mafrica AHI:MPPLUZON:MPP IGLOO 24,870.00 23,460.00 21,030.00 19,260.00 18,050.00 PHP870,431.70
Pork Loin BISO:Pork Loin BISO MTC AHI:MPPLUZON:MPP IGLOO 5,313.20 3,761.80 11,811.73 11,811.73 9,545.43 8,897.95 3,496.35 5,235.05 PHP1,636,060.28
Pork Mixed Skins:Pork Skins MTC AHI:MPPLUZON:MPP IGLOO 669.50 245.50 3,693.70 3,693.70 3,693.70 3,693.70 595.20 1,186.30 PHP384,577.67
Pork Mixed Skins:Pork Skins MTC AHI:MPPLUZON:MPP PLR1:POLAR - FABRCTD 21.38 262.36 262.36 262.36 273.14 273.14 273.14 PHP8,200.19
Pork Pata Slice:Pork Pata Slice MTC AHI:MPPLUZON:MPP IGLOO 19.50 19.50 19.50 19.50 19.50 19.50 19.50 19.50 PHP2,791.31
Pork Pata Slice:Pork Pata Slice MTC AHI:MPPLUZON:MPP PLR1:POLAR - FABRCTD 2,226.14 11.10 340.55 1,886.31 9,139.94 8,107.86 92.36 52.36 PHP1,275,858.65
Pork Pata Slice:Pork Pata Slice MTC AHI:MPPLUZON:MPP POLAR CTFLR -68.89 1.06 0.84 608.50 675.18 572.18 572.18 572.18 PHP93,076.83
Pork Pata Slice:Pork Pata Slice MTC AHI:MPPLUZON:MPP PLR1:MPP PLR1-D 206.52 2,753.99 2,316.77 1,902.49 680.53 680.53 1,190.37 1,190.37 PHP110,000.91
Pork Pata Slice:Pork Pata Slice MTC AHI:MPPLUZON:MPP PLR1 0.00 0.00 47.36 -586.00 -633.36 0.00 633.36 633.36 PHP0.00
Pork Pata Slice:Pork Pata Slice MTC AHI:MPPLUZON:MPP PLR1:MPP PLR1-S -6.21 51.05 50.61 50.61 50.61 PHP7,957.83
Pork Saw Dust:Pork Saw Dust MTC AHI:MPPLUZON:MPP POLAR CTFLR -70.58 10.41 4.69 114.70 187.78 1,192.96 190.55 180.75 PHP63,811.40
Pork Saw Dust:Pork Saw Dust MTC AHI:MPPLUZON:MPP PLR1:POLAR - FABRCTD 506.15 732.84 906.68 1,139.81 1,361.53 1,202.58 1,179.09 1,225.49 PHP63,975.34
Pork Saw Dust:Pork Saw Dust MTC AHI:MPPLUZON:MPP IGLOO:IGLOO - D 13.02 13.02 13.02 13.02 13.02 13.02 13.02 PHP388.52
Pork Shoulder Picnic BLSL:Pork Boneless Picnics Olymel AHI:MPPLUZON:MPP SOUTH ALPS (MAIN) 1,987.06 1,987.06 1,987.06 1,987.06 1,987.06 1,687.64 816.60 PHP350,306.18
Pork Shoulder Picnic BLSL:Pork Boneless Picnics Olymel AHI:MPPLUZON:MPP PLR1 3,538.60 3,538.60 3,538.60 3,538.60 680.50 190.54 163.32 PHP119,108.15
Pork Shoulder Picnic BLSL:Pork Boneless Picnics Olymel AHI:MPPLUZON:MPP IGLOO 26,947.80 21,422.14 1,687.64 27,192.78 27,138.34 19,462.30 14,943.78 13,909.42 PHP3,483,301.25
Pork Shoulder Picnic BLSL:Pork Shoulder Boneless IWP Maple Leaf
AHI:MPPLUZON:MPP PLR1 66.11 3,982.86 3,903.08 3,903.08 3,890.96 50.26 50.26 717.84 PHP8,114.49
AHI:MPPLUZON:MPP POLAR CTFLR 25.78 25.78 25.78 25.78 25.78 25.78 25.78 25.78 PHP4,156.83
AHI:MPPLUZON:MPP SOUTH ALPS (MAIN) 1,882.60 398.90 398.90 398.90 398.90 156.10 156.10 PHP64,933.09
Pork Shoulder Picnic BLSL:Pork Shoulder with Butt BLSL MTC AHI:MPPLUZON:MPP IGLOO 2,271.60 0.00 9,449.30 9,449.30 7,753.00 4,307.97 284.67 2,589.37 PHP701,567.57
Pork Shoulder Picnic BLSL:Pork Shoulder with Butt BLSL MTC AHI:MPPLUZON:MPP PLR1:POLAR - FABRCTD 573.30 402.80 60.00 60.00 PHP72,462.96
Pork Shoulder Picnic BLSL:Pork Shoulder with Butt BLSL MTC AHI:MPPLUZON:MPP PLR1 2,271.64 2,271.64 2,271.64 2,807.84 2,833.30 1,042.40 749.30 PHP509,264.85
Pork Tail:Pork Tail : Pork Tail with Hipbone MTC AHI:MPPLUZON:MPP IGLOO 961.10 661.60 891.10 0.10 0.10 0.00 0.00 370.00 PHP0.00
Pork Tail:Pork Tail : Pork Tail with Hipbone MTC AHI:MPPLUZON:MPP PLR1:POLAR - FABRCTD 0.00 30.00 30.00 483.70 419.19 416.50 416.50 416.50 PHP58,541.54
Pork Tail:Pork Tail : Pork Tail with Hipbone MTC AHI:MPPLUZON:MPP PLR1 238.22 1,008.84 1,473.02 266.24 266.24 266.24 266.24 PHP36,322.53
Pork Tail:Pork Tail : Pork Tail with Hipbone MTC AHI:MPPLUZON:MPP POLAR CTFLR -44.60 0.00 0.00 60.00 60.66 60.66 60.66 60.66 PHP8,820.01
Pork Tail:Pork Tail : Pork Tail with Hipbone MTC AHI:MPPLUZON:MPP PLR1:MPP PLR1-S -6.24 23.78 23.78 23.78 23.78 PHP3,342.41
281,504.90 45,239,359.29
SHARE FROM TOTAL LUZON 26% 17%
UNSERVED ITEM FORM
DATE REQUESTED: STORAGE:
REQUESTED BY: (SAS) SR#:

CUSTOMER NAME: SO#:
ACTUAL QTY.
ITEM BRAND QTY. REQUESTED PULL OUT
PREPARED BY: CONFORME:
_____________________________ ______________________________
WAREHOUSE IN-CHARGE -MPP WAREHOUSE IN-CHARGE- 3PL
UNSERVED ITEM FORM
DATE REQUESTED: STORAGE:
REQUESTED BY: (SAS) SR#:

CUSTOMER NAME: SO#:
ACTUAL QTY.
ITEM BRAND QTY. REQUESTED PULL OUT
PREPARED BY: CONFORME:

_____________________________ ______________________________
WAREHOUSE IN-CHARGE -MPP WAREHOUSE IN-CHARGE- 3PL

AHI Logistics Manual - V1.0

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AHI Logistics Manual - V1.0

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ALFA HOLDINGS INC.

Prepared by: Reviewed by: Approved by:

LOG-02 Count sheet September 2020 94

LOG-03 Delivery Receipt September 2020 95

Prepared by: Reviewed by: Approved by:

Prepared by: Reviewed by: Approved by:

1. SCOPE OF THE MANUAL

2. PURPOSE OF THE MANUAL

This Logistics Department Manual serves the following purposes:

3. APPLICABILITY AND LIMITATIONS

Prepared by: Reviewed by: Approved by:

4. DISTRIBUTION AND CUSTODIANSHIP OF THE MANUAL

Prepared by: Reviewed by: Approved by:

5. MANUAL STRUCTURE AND USE

Prepared by: Reviewed by: Approved by:

Prepared by: Reviewed by: Approved by:

Start Terminator - signifies the start and/or end of the

Predefined Predefined process - signifies a reference

System operation - signifies System/Application

Form Document - a prepared or generated form or

Control sign - signifies a control activity

Prepared by: Reviewed by: Approved by:

Prepared by: Reviewed by: Approved by:

Sales Admin Warehouse Delivery Team Inventory

Prepared by: Reviewed by: Approved by:

1.1. To standardize practices and controls in logistics receiving operations.

1.3. To provide guidelines in developing standard operating procedures in receiving of items.

2.1. This section covers the activities of the following processes:

2.1.1. Item receiving of imported trade items

2.1.2. Item receiving of local trade items

2.1.3. Item receiving of stocks transfer

2.1.4. Item receiving of non-trade items

ITEM RECEIVING OF IMPORTED TRADE ITEMS

 Endorsement of items for sorting

ITEM RECEIVING OF LOCAL TRADE ITEMS

 Checking of expiry dates and production dates against COMI or MIC

ITEM RECEIVING OF STOCKS TRANSFER

ITEM RECEIVING OF NON-TRADE ITEMS

 Forwarding of documents received to the Accounts Payable Analyst for payment

Process ID Document Title

Process ID Document Title

7. FORMS, REPORTS, TEMPLATES AND REFERENCES

Document Code Document Title

STACEY KAY O FORTUNA

WENDY MAE Y JOTOJOT

Tag container van as

Warehouse Checker Page 18 2. The following supporting documents shall

Policy File On-page connector

Tag container van as

Warehouse Checker Page 21 2. The following supporting documents shall

Policy File On-page connector

Tag container van as

Warehouse Checker Page 24 2. The following supporting documents shall

Policy File On-page connector

Cold Storage or 3P Unload items from Count and tabulate all

Verify count sheet vs

2. Transmittal of Delivery Receipt or Sales

Forward count sheet

Policy File On-page connector

1.3. To provide guidelines in developing standard operating procedures in order preparation,

2.1. This section covers the activities of the following processes:

2.1.1. Item picking and preparation

2.1.2. Item dispatch and delivery