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Army School of Logistics

Clappenburg
ASL/A/13 ( ) TRINCOMALEE

See Distribution November 2023

GRADUATION BALL 2023 OF LOGISTICS STAFF COURSE NO 9

1. The Graduation Ball 2023 of LSC NO 9 is scheduled to be held on 14 December

2023 at Home of Creators, RHQ CES. In view of the above, undermentioned
committees are hereby appointed to make the event a success.

a. Steering Committee.

(1) Committee Members.

(a) President : Col GTS Silva USP AATO QLCO Lsc.

(b) Member : Lt Col MSR Mohamed Lsc SLEME.
(c) Member : Lt Col NIPK Gamage RSP USP psc SLLI.
(d) Member : Lt Col AMGB Abeysinghe SLCMP.
(e) Member : Maj BMPM Bandaranayake psc MIR.

(2) Responsibilities.

(a) Coordinate activities in liaison with the sub committees.

(b) Supervising the activities of the sub committees.
(c) Seek/obtain the prior approval from the Commandant on
important matters.
(d) Coordinate service providers.

b. Financial Committee.

(1) Committee Members.

(a) President : Major DRL Wijesinghe CES.
(b) Member : Major IMAP Herath SLAGSC.
(c) Member : Major PRL Perera SLCMP.
(d) Member : Captain NA Senanayake SLAWC.

(2) Liaison Officers.

(a) Maj HMSS Herath USP Lsc CES.

(b) Maj KRSH Siriwantha SLCMP.

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(3) Responsibilities.

(a) Obtain the estimates required for the tasks from all sub
committees before 20 November 2023.
(b) Prepare the financial forecast.
(c) Seek approval of the steering committee before 27
November 2023.
(d) Scrutinize all the expenditure and authorize in liaison with
the steering committee.
(e) Maintain the financial records.
(f) Obtain the bills from all the sub committees and prepare the
expenditure report on completion of the event and forward to the
approval of the Commandant through the Steering Committee on
or before 18 December 2023.

c. Invitation, Communication, Photograph and Seating Arrangement Committee.

(1) Committee Members.

(a) President : Major WMS Wanninayaka ato SLAOC.

(b) Member : Major SDS Siriwardana SLEME.
(c) Member : Major PKDH Ranasinghe GW.
(d) Member : Major MABP Silva SLSC.
(e) Member : Major AMCSK Agalawatta SLLI.

(2) Liaison Officers.

(a) Maj NDS Silva Lsc SLEME.

(b) Maj NSN Wickramasinghe Lsc SLAGSC
(c) Capt AU Nawarathne SLAGSC.

(3) Responsibilities.

(a) Prepare the invitees list in liaison with the Chief Instructor.
(b) Prepare and forward the draft invitation list for the
Commandant’s approval before 27 November 2023.
(c) Preparing writing and distribution of invitations.
(d) Obtain confirmations of participation and update the list of
invitees including their meals preference (Non-Veg/ Veg) etc.
(e) Obtain three quotations from professional photographers
and select the best person to cover the family photographs
and personal photographs.
(f) All family/ personal photographs (with the backdrop) to be
taken before 1915 hour on 14 December 2023 and have to
handover a framed photograph at the end of the event.
(g) Coordinate with the Dte of Trg to obtain the AHQ video
cameramen and photographers.

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(h) Prepare the Seating Plan and obtain necessary approval
through the steering committee for the group photograph.
(i) Cover the important events of the Graduation Ball.
(j) Prepare indoor table and seating plan by coordinating with
the venue arrangement committee and the indoor seating plan
should be displayed at the entrance.
(k) Prepare name board for the reservation of tables/ seats.
(l) Arrangement of a place to keep caps.
(m) Prepare the web article and published with the prior
approval of the Commandant through CI.
(n) Calculate the total expected expenditure and obtain
approval through the steering committee before 27 November
2023.

d. Food Committee.

(1) Committee Members.

(a) President : Major WMDC Wickramasinghe SLEME.

(b) Member : Major SWMMS Udalagama SLASC.
(c) Member : Major RP Samarawickrama SLLI.
(d) Member : Major KN Asanka GW.

(2) Liaison Officers.

(a) Maj RHL Indika Lsc SLASC.

(b) Maj WANM Wickrama Lsc ESR.
(c) Maj IDL Jayasinghe VIR.

(3) Responsibilities.

(a) Prepare a suitable menu in consultation with the Army

Catering Battalion (ACB) and obtain the approval from
Commandant through the steering committee before 22 November
2023.
(b) Calculate the total expenditure and cost per head for the
event and obtain the approval from Commandant through the
steering committee before 27 November 2023.
(c) Arrange menu testing in liaison with the ACB before 01
December 2023.
(d) Supervising the food preparation and monitor the serving
during the event in liaison with the ACB.
(e) Ensure the dinner is served on time during the event.
(f) Check the availability of sufficient number of waiters and
plan the conduct of services of waiters.

e. Entertainment Committee.
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(1) Committee Members.

(a) President : Major MSNU Morapitiya GW.

(b) Member : Major WMS Wanninayaka ato SLAOC.
(c) Member : Major MHCM Silva SLCMP.
(f) Member : Major BMTKK Balasooriya SLAOC.
(g) Member : Major PKTP Jayasinghe SLAGSC.
(g) Member : Captain PH Sahabandu SLAWC.

(2) Liaison Officers.

(a) Maj RPL Karunawardhane Lsc SLASC.

(b) Maj SALD Gunarathna SLSC.

(3) Responsibilities.

(a) Preparation of a video clip related with past memories and

to display it during the event (Time duration 20 min).
(b) Multimedia and other equipment to be arrange as
necessary.
(c) Arrange and coordinate Artists for the event.
(d) Organize dance competition and obtain the approval prior to
the event.
(e) Reservation of Army 3 piece band, Army western/ ballroom
dancing teams, bagpipers and fanfare trumpets as per the
requirement.
(f) Coordinate with the Army 3 piece band for the timings and
selection of songs.
(g) Coordinate with the compere, Army 3 piece band and other
service providers to conduct the event as per the approved
programme.
(h) Calculate the total expected expenditure and obtain
approval from the Commandant through steering committee before
25 November 2023 from the steering committee.

f. Gift and Souvenir Committee.

(1) Committee Members.

(a) President : Major KTP Liyanage SLEME.

(b) Member : Major HMLB Herath CR.
(c) Member : Major BSR Samarasekara SLAC.
(d) Member : Major TLDES Munasinghe CES.

(2) Liaison Officers.

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(a) Maj LPPK Ponnapperuma psc MIC.
(b) Maj RPL Karunawardhana Lsc SLASC.

(3) Responsibilities.

(a) Preparation and finalizing the list of names of recipients

(Graduates and Spouses) for gifts.
(b) Collect the gifts and souvenirs for student officers and their
spouses and be prepared to present them during the event.
(c) Plan an efficient system to give away the gifts and
memoentos.
(d) Arrange a safe place to keep all the gifts/ souvenirs after
presenting till the end of the event and properly handover after the
event.
(e) Arrange a bouquet of flowers to welcome the Chief Guest’s
Spouse.
(f) Arrange gifts for the dancing competition.
(g) Calculate the total expected expenditure and obtain
necessary approval before 27 November 2023 from the steering
committee.
(h) Arrange plaque exchange with foreign student Officer.

g. Venue Arrangement Committee.

(1) Committee Members.

(a) President : Major JC Ruwanpathirana CES.

(b) Member : Major RGCNB Rankothgedara SLLI.
(c) Member : Major MHCM Silva SLCMP.
(d) Member : Major MI Ruwan Kumara GR.
(e) Member : Major JPTS Jayasinghe SLNG.

(2) Liaison Officers.

(a) Maj HMSS Herath USP Lsc CES.

(b) Maj HMKS Herath Lsc SLAOC.

(3) Responsibilities.

(a) Formulate a theme, decoration and obtain the approval of

the Commandant through the steering committee.
(b) Overall arrangement at the venue in liaison with the staff
including the provision of services, checking decorating, lightning
systems and floral arrangements.
(c) Arrange separate veh parking areas for DS,
permanent staff and student Officers vehicles.

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(d) Calculate the total expected expenditure and obtain the
approval from Commandant through Steering Committee before
25 November 2023 from the steering committee.
(e) Arrange a flower decorated lectern and proper PA devices
and place accordingly.
(f) Preparation of areas for musical bands, dancing floor and
bar counters.
(g) Arrange additional lighting as necessary.
(h) A backup electricity plan should be made available
(generator power supply) as an alternative power supply in an
electricity failure during the event.

h. Liquor Arrangement Committee.

(1) Committee Members.

(a) President : Major MSNU Morapitiya GW.

(b) Member : Major HMLB Herath CR.
(c) Member : JC Ruwanpathirana CES.
(d) Member : Major SWMMS Udalagama SALSC.
(e) Member : Major BSR Samarasekara SLAC.
(f) Member : Major PRL Perera SLCMP.
(g) Member : Major MABP Silva SLSC.

(2) Liaison Officers.

(a) Maj SAAH Subhasinghe RSP USP psc Lsc GR.

(b) Maj IDL Jayasinghe VIR.

(3) Responsibilities.

(a) Prepare a suitable assortment of liquor and obtain approval

of the Commandant through the steering committee.
(b) Prepare required number of bar counters to cater for the
gathering in consultation of venue staff.
(c) Check for the availability of liquor and update to suite the
event requirement.
(d) Ensure the smooth serving of liquor.
(e) Make sure the preferences of invitees are overseen.
(f) Plan and conduct the services of waiters and barman.
(g) Setup required number of action stations to prepare finger
food.
(h) Monitor the distribution, accountability and handing and
taking over of stock at the beginning and the end of the event.
(i) Arrange soft drinks and wine to serve ladies.

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(j) Calculate the total expected expenditure and obtain the
approval of the Commandant through the steering committee 25
November 2023.

i. Event Management Committee.

(1) Committee Members.

(a) President : Major DMPM Dasanayake SLEME

(b) Member : Major PSM Welagedara CR.
(c) Member : Major AM Kiriwaththuduwa SLEME.
(d) Member : Major BMTKK Balasooriya SLAOC.
(g) Member : Squadron Leader WMR Bandara SLAF.

(2) Liaison Officers.

(a) Maj AMP Wickramasinghe Lsc SLCMP.

(b) Capt AU Nawarathne SLAGSC.

(3) Responsibilities.

(a) Prepare a programme for the event and forward to steering

committee before 20 November 2023 to seek the approval of the
Commandant.
(b) Responsible for planning and conducting events
according to the programme approved by the Commandant.
(c) Ensure the provision of music prior to the ceremony at the
venue.
(d) Reservation of a compere with the prior approval of
Commandant.
(e) Rehearsals to be conducted as time permit.
(f) Organize the formal reception of the Chief Guest and the
Lady with fanfare and conduct to the main hall in procession of
Bagpipers.
(g) Make any other arrangements as deemed by the
committee.

j. Transport Coordination Committee.

(1) Committee Members.

(1) President : AM Kiriwaththuduwa SLEME.

(a) Member : Major IG Kannangara SLAOC.
(c) Member : Major HMAV De Silva GW.
(d) Member : Major AA Wickramasinghe SLCMP.
(d) Member : Squadron Leader HRS Fernando SLAF.

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(2) Liaison Officers.

(a) Maj M Susantha Lsc SLEME.

(b) Maj WANM Wickrama Lsc SLCMP.
(c) Capt (QM) KS Premathilaka SLA.

(3) Responsibilities.

(a) Arrange transportation as required by the other committees.

(b) Arrange and coordinate the activities of the vehicle park
with a viable call up system.
(c) Arrange transport facilities to move back to ASL.
(d) Prepare the traffic plans accordingly.

k. Security Arrangement, Traffic Controlling and First Aid Committee.

(1) Committee Members.

(a) President : Major PSM Welagedara CR.

(b) Member : Major IG Kannangara SLAOC.
(c) Member : Major AA Wickramarathna SLCMP.
(d) Member : Major SDS Siriwardana SLEME.
(e) Member : Major AMCSK Agalawatta SLLI.

(2) Liaison Officers.

(a) Maj LPPK Ponnamperuma psc MIR.

(b) Maj BMPM Bandaranayake psc MIR.
(c) Capt RMSU Nirman GR.

(3) Responsibilities.

(a) Ensure the security at the venue throughout the event.

(b) Arrange necessary Security for work parties and service providers.
(c) Obtain the services of SLCMP as required.
(d) Arrange necessary security for vehicles provided for the event (Including
car park security and traffic control).
(e) Arrange ceremonial (VIP) door openers as necessary.
(f) Ensure to collect all the details of participants with their contact details.
(g) Liaise and coordinate with authorize officers and enhance security
measures as required.
(h) Obtain the assistance of Ambulance along with a medical officer and
medical orderlies to attend in an emergency occurrence.
l. Miscellaneous.

(1) Committee Members.

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(a) President : Major KTP Liyanage SLEME.
(b) Member : Major PKDH Ranasinghe GW.
(c) Member : Major HMAV de Silva GW.
(d) Member : Major RGCNB Rankothagedara SLLI.
(e) Member : Major MI Ruwan Kumara GR.
(f) Member : Major JPTS Jayasinghe SLNG.

(2) Liaison Officers.

(a) Maj KRSH Siriwantha SLCMP.

(b) Capt (QM) KS Premathilaka SLA.

(3) Responsibilities.

(a) Allocate 5 x rooms for Commandant, Chief Instructor and

Senior Instructors in liaison with RHQ CES.
(b) Arrange refreshment/ meals for ASL staff including Drivers/
Orderlies / Escorts etc.
(c) Arrange refreshment/ meals for Drivers/ escorts/ orderlies of
Senior Officers and all other ranks participating for security, door
opening, PA, photography, videography, beat bands, dancing
teams etc.
(e) Any other arrangements highlighted by the steering
committee.

2. For necessary action and strict compliance.

H A M PREMARATNE
Brigadier
Commandant

Distribution:
Action:
Academic Wg
Coord Wg
AQ Br
Head of Liaison Officers of all ctees
Student Officers of LSC No 9
Info:
Comdt’s Office
HQ ASL
File

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