What’s New in SAP Integrated Business Planning

2302 (Planned)
SAP IBP Product Management, SAP
January, 2023
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Disclaimer

The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP.
Except for your obligation to protect confidential information, this presentation is not subject to your license agreement or any other service
or subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this presentation or any related
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This presentation, or any related document and SAP's strategy and possible future developments, products and or platforms directions and
functionality are all subject to change and may be changed by SAP at any time for any reason without notice. The information in this
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assumes no responsibility for errors or omissions in this presentation, except if such damages were caused by SAP’s intentional or gross
negligence.
All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from
expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates,
and they should not be relied upon in making purchasing decisions.

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This is a sneak preview

The What’s New webinars as well as the What’s

New documentation on the SAP Help Portal at
http://help.sap.com/ibp are available some
weeks before the actual release date.

The release of SAP Integrated Business

Planning 2302 is currently planned for
February 2, 2023. The system upgrades for
the customer test systems are scheduled the
following weekend.

BUT… things can happen … and features might

still be delayed.
Therefore: „This is the current state of
planning and may be changed by SAP at any
time.”

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How early birds get to know about news and changes in the next release ;)
p le
xam
2 e
0
Around 3 to 4 weeks before the next 23
release, you can find a sneak preview
(preliminary What’s New) on SAP Help
Portal under http://help.sap.com/ibp.

For 2302, we have published the sneak

preview on January 7.

For 2305, we are planning to make it

available on April 6, around 4 weeks
before the planned RTC on May 4.

Feedback welcome any time.

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 How to make the most of the What‘s New on SAP Help Portal?
2211
examp
le
It‘s simple:

§ Updated design to content, more

easily exported in a usable
format
§ Start with the What‘s New
overview table.
§ Use the filters.
§ Hot filter examples in the Types
column:
– Mandatory task after upgrade
– Must know
– New

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Information about Licensing

None of the material presented include any indication of licensing required, which you can discuss
with your individual account team. You can also visit “Applications and Features of SAP Integrated
Business Planning for Supply Chain” and select the latest version available for more details or get
in contact with your Customer Success Partner.

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Agenda (all times CET)

01
Tuesday: 13:00-14:00 05
Session 1 – Intro, Best Practices and Thursday: 13:00-13:45
Configuration Session 5 – Synchronized Planning,
Inventory, Order Based Integration

02
Tuesday: 14:00-14:45 06
Session 2 – Response & Supply Thursday: 14:00-14:30
Session 6 – Demand Topics

03
Wednesday: 13:00-14:15
Session 3 – Planning UIs

04
Wednesday: 14:30-15:00
Session 4 – Integration Topics and
Extensions
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SAP Best Practices for SAP Integrated Business Planning
for Supply Chain
Ina Glaes

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New scope and changes in V30.2302
§ The SAPIBP1 sample planning area has been enhanced as
follows:
§ New adjustment key figures for local and global demand
plan quantity
§ Unassign not required time attribute PERIODID from
multiple planning levels
§ The IBP for response and supply – transportation load
building scope item has been enhanced with interactive
planning of loads. It’s now possible to create, unload, or
delete loads and load items in the Planner Workspace.
Users can change the equipment type of a load and add
distribution receipts and manually entered product quantities
to loads.
§ The new scope item called IBP – supply chain risk
management contains an example of how the new analytics
stories embedded in SAP IBP can be used. The story used
in this scope item helps supply chain leads to analyze typical
supply chain risks and collaborate with planners to eliminate
them. Scores are used to illustrate risks that result from low
forecast accuracy, inaccurate safety stock levels, resource
bottlenecks, and excess CO2 emissions. We deliver the
scope item content through a presentation describing the
setup of the story pages and a video showing how supply
chain leads can work with the story.

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SAP Best Practices for SAP Integrated Business Planning for Supply Chain
Where to get it

http://help.sap.com/ibp
http://rapid.sap.com/bp/rds_ibp

Download the following assets:

§ Test scripts
§ Process flow charts
§ Scope item recordings
§ Configuration guides
§ Excel planning view templates
§ Sample data CSV files

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 We continue to deliver SAP
Best Practices for Integrated

!
Business Planning quarterly!
For the 2302 release, you can
still use the SAP Best
Practices Explorer!
From 2305 on, there will be a
different tool to access the
content - we keep you
updated!

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IBP Process Management
Tasks Integrated with MS Teams
Zoltan Biro, SAP

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Agenda

New Notifications and Smaller Enhancements

Collaborative Work on Tasks using MS Teams

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New Notifications and
Smaller Enhancements
New Notifications on Process Status and Process Step Status Changes

v New notifications configured within the process

template

v Can define notification recipients for each type of

notification

v Notification are sent automatically by the system

when process status or step changes occur

v Notifications are displayed in the notifications area

of the SAP Fiori Launchpad

v Email notifications can also be sent.

v Notification recipients can be: process owners, step

owners, task assignees, step participants.

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Other Smaller Enhancements

v Harmonized user experience when creating

tasks
Ø Same task creation dialog used in
the Manage Tasks app as well as in the
Manage Process Templates app.

v New filter option in Manage Tasks app

Ø Filter by Collaboration Group

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Collaborative Work on Tasks
Using MS Teams
Collaboration Work on Tasks

Supported options in process management:

v No collaboration tool / IBP only mode

v SAP Jam

v SAP Build Work Zone

v Microsoft Teams (and other MS apps)

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Why Microsoft Teams for Process Management in SAP IBP

v Attach the Tasks by Planner and To Do app

to a channel

v Different formats for presenting tasks:

calendar-based formats, lists, or groups

v Powerful features for tasks:

checklists (sub-tasks), attachments,
commenting

v Built-in analytics/charts on tasks

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Entities Within Microsoft Teams integration

Team / Group = a group of users

Plan = a container entity, representing a group of tasks worked on by members of one team

Bucket = a container entity, representing a sub-group of tasks within a plan

Task = an activity to be completed by a certain due date by the assigned team members

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How Does Integration of Tasks Between IBP and Microsoft Teams Works

v Within Microsoft Teams create the necessary teams.

Add the “Tasks by Planner and To Do” app to a Microsoft Teams channel.
Create necessary plans and buckets.

v Within the process template select for each step a team/plan/bucket triad as your collaboration
group. This will be the destination of your tasks for that particular step

Team – Plan – Bucket

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How Does Integration of Tasks Between IBP and Microsoft Teams Works

v IBP will automatically trigger a Microsoft login flow when a user opens one of the process
management apps

v IBP system regularly synchronizes process-related or standalone group tasks between IBP and MS
Teams:
Ø Whenever the user opens a process management apps to sync back from MS Teams updates related to
tasks
Ø Whenever a task is created / modified / deleted in IBP, upon save the changes are sent to MS Teams
Ø Whenever process automation is triggered

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End User Has Freedom In Using Preferred Environment to Manage Tasks

OR
Fiori or IBP Excel Add-in Microsoft Teams
v Tasks in SAP IBP, add-in for Microsoft v SAP IBP tasks synchronized to an existing
Excel team, plan and bucket
v Manage Tasks / Manage Processes apps v Tasks in the Microsoft Teams app Tasks by
Planner and To Do

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Characteristics When Using Process Management With Microsoft Teams

v In Microsoft Teams all tasks are group tasks.

v Within the Manage Process Templates app you

cannot create a team, plan or bucket for Microsoft
Teams

v Task created in Microsoft Teams after they are

synchronized back to IBP will always end up being
a standalone task.
Recommendation: use IBP as the leading system to create the
process-related task

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Switching Between Collaboration Tools
From “IBP-only” mode to Microsoft Teams:
1. Set the global configuration parameter: COLLABORATION_ENABLED to “true”.

2. Set the global configuration parameter: USED_COLLAB_TOOL to “MS Teams”.

3. Existing processes will remain live an work as before

4. Adjust your process templates that you want to migrate and add for each step the collaboration group with the
destination for your tasks: team / plan / bucket. Edit all your tasks and make them a group task.

From SAP Jam / SAP Build Work Zone to Microsoft Teams:

1. Change the global configuration parameter: USED_COLLAB_TOOL to “MS Teams” (from default value: Jam/WZ).

2. Existing collaboration enabled processes will become disabled, processes that were created without collaboration
will work as before

3. Adjust your Jam / Work Zone enabled process templates or copy them and edit them by maintaining for each step
the collaboration group with the destination for your tasks: team / plan / bucket.
Edit all your tasks and make them a group task.

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Where-Used Information for Key Figures
Gabor Mittweg, SAP

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Components before IBP 2302
q Released with IBP 2011

q Main use cases:

§ A key figure is changed or planned to be deleted and the modeling expert wants to find out
where it is used
§ Troubleshooting: if a key figure is not displaying the right values or does not display any values

q The Where-Used Information for Key Figures App had the following features:
§ Display Key Figures where the key figure is used (in a calculation)
§ Display Copy & Disaggregation Operators where the key figure is used
§ Display Planning View Templates and Sheets where the key figure is used

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Entities Added in IBP 2302
q Where-Used Information for Key Figures App has the following features:
§ Display Key Figures where the key figure is used (in a calculation)
§ Display Copy & Disaggregation Operators where the key figure is used
§ Display Planning View Templates and Sheets where the key figure is used
§ Display Key Figures where the key figure is used (in a Disaggregation Expression or in Proportionality)
§ Display Key Figure Groups where the key figure is used
§ Display Snapshots as Configuration Operator where the key figure is used
§ Display Lag-Based Snapshot Configurations where the key figure is used
§ Display Analytics Charts where the key figure is used
§ Display Intelligent Visibility Profile where the key figure is used
§ Display Custom Alerts where the key figure is used
§ Display Web-Based Planning Views where the key figure is used
§ …Further entities are planned to be added in IBP 2305…

New restrictions have been introduced in the authorization. The new restriction values are OWN and ALL. If your
restriction value is OWN, then you're only allowed to view your own entities. If your assigned restriction value
is ALL, then you're allowed to view all the entities.
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Where-Used Information for Key Figures – New Entities in IBP 2302

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Foundation – Alert Definition

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Foundation – Analytics

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Foundation – Intelligent Visibility Profile

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Configuration – Disaggregation Expression

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Configuration – Proportionality

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Configuration – Key Figure Groups

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Configuration – Lag-Based Snapshot Configurations

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Configuration – Snapshots as Configuration Operator

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User Interface – Web-Based Planning

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Coverage Calculation at Request Level
Gabor Mittweg, SAP

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Coverage Calculation at Request Level

Using IBP 2302, you can perform request level calculation for Coverage calculations.
Business users don’t need to open specific planning view templates for specific aggregation levels in
case of coverage calculation.

In request level calculations, the inputs of the Coverage calculation are aggregated first, then the
Coverage calculation is executed.

DAYSOFSUPPLY@REQUEST = IBP_COVERAGE ( "DEMAND@REQUEST" ,

"PROJECTEDSTOCK@REQUEST", 7, ''NEXTBUCKET'', ''IGNOREZEROSTOCK'',
''PASTCURRENTFUTURE'')

Request level coverage calculations are somewhat slower than on a fixed planning level, but further
performance enhancement is planned to reduce the performance gap. No other modelling will be
required, the activation of the planning area will be sufficient.

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A New Suppressible Error
Gabor Mittweg, SAP

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A New Suppressible Error

The following warning has turned into a suppressible error:

*S* Calculation &1@&2: Some input-output attribute pairs are lost.

In non-aggregation calculations each attribute of the input planning levels must have a parallel pair
attribute on the output planning level.

An input attribute may be assigned as a value to another attribute during attribute transformation, for
example PRDFR = PRDID. In this case, the new attribute, in our example the PRDFR, will replace the
old attribute and so must appear on the output planning level, even though it was not part of the input
planning levels originally. At the same time, the PRDID can be omitted from the output.

Procedure

Check the attributes on the input and output planning levels and make sure that all the attributes on the
input planning levels have a parallel attribute pair on the output planning level. Take special care of
attributes that were transformed during attribute transformation.
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Limited Scope Activation at Activation in Background Jobs

You can now schedule activation in limited scope as a background job.

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Window-Based Aggregation
Gabor Mittweg, SAP

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Window-Based Aggregation

Based on a Customer Influence Request: https://influence.sap.com/sap/ino/#/idea/248509

With the window-based aggregation (IBP_WBAGGR) function, you can now perform cumulative
aggregation on data grouped and sorted according to chosen attributes, not only across time periods.
For example, using this function you can improve your production capacity planning by creating a
prioritized list of products for each location.

Within the window-based aggregation (IBP_WBAGGR) function, use

the IBP_GROUP_BY embedded function to segment the input data set to create groups or windows.
The attributes you choose as parameters for the function will segment the data. Every time the value
of the attribute changes, a new window opens and the aggregation restarts.
Then, within the windows, use the IBP_SORT_BY function to sort, or subgroup the data based on
attributes that you define and also put them into ascending or descending order.
The aggregation takes place within the windows on the sorted and ordered data set.
You can use the following types of aggregation: MIN, MAX, SUM, AVG, STDDEV, and COUNT.

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Examples

IBP_WBAGGR ("FORECAST@MTHPRODLOC",''SUM'', IBP_GROUP_BY("PERIODID2", "LOCID",

"PRDCATEGORY"), IBP_SORT_BY("PERIODID0",''ASC'',"PRDFAMILY",''DESC'',"PRDID",''ASC'',
"CUSTID",''ASC''))

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Examples

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Window-Based Aggregation

As requested in the Customer Influence page Screenshot from a planning view template.

SYSTEM DEMO

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Administrator Apps
Mohannad El-Jayousi, SAP

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Integrating Telemetry: OData Service

• Telemetry data is generated whenever a

user takes a relevant action in the system

• Provides insight on which features are most

popular, or whether a new feature is being
used by the right audience

• ‘Planning – Telemetry Data Integration

(SAP_COM_0924)’ allows you to use an
external REST client to read the data

• In 2302, the following entities are supported:

• Overview of the usage of the SAP IBP system
on a component level
• SAP IBP, add-in for Microsoft Excel, such as
logins, planning views, opening a template,
opening a favorite, etc.

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Propagation of Permission Filters to Compound Master Data Types

• Currently, when a Permission Filter is set

on a Product attribute, e.g. Brand: User
data is limited to a certain Brand of
Products in Planning Views. However in
the Location Product compound, the user
will have access to all LocationProducts
from all Brands

• Enable the propagation of permission filter

conditions from component to compound
master data types via the Global
Configuration app
• Set PERMFILTER_SIMPLE_TO_COMPOUND
to YES

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Example

You have a
permission filter with
the filter criteria for
read access
definition as follows:

Brand = BRND100
and
Location Type = SUPPLIER

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Enhancements to Job Scheduling

• A cancellation request for a

data integration application job
is now sent to the SAP Cloud
Integration for data services
(CI-DS)

• The External Scheduler -

Application Job Administration
Integration (SAP_COM_0326)
now allows a communication
user to cancel any application
job under any business user

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How to Make Mass Changes to Business Users and Business Roles

You can use the mass change wizard to

• Apply the same business role or

validity period to more than one
business user

• Apply business catalog assignment

or business user assignment to
business roles

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Thank you.
Contact information:

ina.glaes@sap.com – Best Practices ferencz.zsolt.sipos@sap.com - Integration r.meyfarth@sap.com - IBP Global Customer

Engagement
zoltan.miklos.biro@sap.com – Configuration spyridon.negas@sap.com – Integration john.lopus@sap.com - IBP Customer Office
gabor.mittweg@sap.com – Configuration b.akin@sap.com – Integration
mohannad.el-jayousi@sap.com – Configuration alexis.lozada@sap.com – Inventory
pramod.mane@sap.com – Time Series Planning laura.tozzo@sap.com – Demand
thomas.fiebig@sap.com – Order Based Planning
thorsten.kulick@sap.com – Order Based Planning
claus.bosch@sap.com – Order Based Planning
patrick.weber01@sap.com – Planning UIs
parveen.kumar01@sap.com – WebRFC Migration
rainer.moritz@sap.com – Configuration, Demand & Demand
Sensing

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