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TRAVEL RULES – DOMESTIC AND FOREIGN (Ref: Clause No. 18.1 & 18.2 of HR Manual)
All travel claims (domestic or foreign) duly approved
by the immediate superior will have to be submitted
to Finance directly.

Employees traveling or on business visits on holidays

will not be eligible for any leave in lieu of the same.

Domestic travel entitlement:

Conveyance
Daily
Level Air Train Accommodation while
Allowance
traveling

M1 to M3 900 Economy List of hotels will

be decided based
AC car at all points
on the negotiated
will be provided at
rates at the
the time of
corporate level.
M4 to M5 600 Economy traveling on
AC-1/2/3
company business.
depending Employees will be
upon accommodated in
Wherever possible
availability such hotels.
Economy Car facilities will be
M6 300 clubbed incase two
/ IInd AC Unless & otherwise
or more officers are
specified all hotel
traveling together.
bills will be ‘Billed
M7, M8 & to Company’
300 NA
Trainees

Note:

1. All outstation travel beyond 12 hours will be considered as one full day.
2. Daily Allowance will not be applicable in case the Company is taking care of the entire expenditure. For ex: in
case of Conference or Workshops.
3. Outstation travel for one day will be considered when the travel start time and end time is more than 12 hours
and the distance traveled is more than 100 Kms.
4. If one way travel is beyond 100 kms, the employees can take hired vehicle through Administration department
duly approved by concerned superior.

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5. If an employee is traveling to attend a residential training program where the lodging and boarding is taken care by the
training institute or Company, he would be eligible to claim 50% of the applicable DA.

Foreign Travel (Ref: Clause No. 18.2 of HR Manual)

All foreign travel will be governed by these rules. All
travel within SAARC countries will have to be made
in the economy class.
If the time of travel to any other country is more than
5 hours, employees in M3 to M1 level shall be eligible
to fly Business class. Incase the purpose of the
foreign travel is to attend a training programme as a
part of a group or individually, everyone traveling will
fly economy class.
All itineraries for foreign travel, including hotel
reservations need to be recommended by the Profit
centre head/functional head, and approved by the
CEO. The travel arrangements would be done
through the administration department by the
designated travel agents as per the approved
itinerary.
DA would be payable to the employee in case he
avails leave on foreign tour.
Normally accepted business related expenses (e.g.
accommodation, food, and local transport) while
traveling abroad would be paid at actual by corporate
credit cards given to employees. Expenses of a
personal nature are not permitted.
The following daily allowances will be permitted,
in addition, to take care of any miscellaneous /
personal expenses.
Level Daily Allowance

The period of stay abroad (countries of visit for official M1 to M8 US $ 20

work) including the travel time will be treated as on
Company's business. While traveling abroad, if the
employee intends to take his own leave, it shall need
prior approval of designated authority. However no

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LOCAL TRAVEL (Ref: Clause No. 18.3 of HR Manual)
Every employee in the grades M1 to M8 will be eligible
to receive Fuel entitlements as per their Grades. The
amount of fuel in litres & Rupees is detailed in the table
below.

For Sales & For Sales & For other For other
Level Construction Construction employees employees
employees (Lts) employees (Rs) (Lts) (Rs)

M1 300 Lts Rs 12000 250 Lts Rs 10000

M2 240 Lts Rs 9600 200 Lts Rs 8000

M3 180 Lts Rs 7200 150 Lts Rs 6000

M4 120 Lts Rs 4800 100 Lts Rs 4000

M5 90 Lts Rs 3600 75 Lts Rs 3000

M6 60 Lts Rs 2400 50 Lts Rs 2000

M7-M8 40 Lts Rs 2000 25 Lts Rs 1600

Employees using their own vehicles will be entitled to

the fuel expenses subject to the limits (in Litres)
specified above.
Fuel entitlements will be reimbursed only upon
production of fuel bills.
The fuel should be purchased through the Credit Card
provided by the Company.
In cases where Credit Card has not been provided,
reimbursement can be claimed against receipts.
Employees traveling by public transport will be eligible
to claim monthly train or bus passes fare at actuals
subject to the limit (In Rs.) specified above.
Monetary limits will be considered only for people in
metros (eg.: Mumbai) wherein the mode of transport is
multiple.
The applicable monetary amount will be the maximum
eligible limit in such cases.
All Local travel claims should reach the Finance
Department by 15th of every month so that the claim
can be credited to the Salary account the same month.
All local travel claims will have to be sent to
Finance directly after approval from superior.

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Outstation Local Travel:
For outstation travel where Company arranged car and
Hotel bookings are not available, the following limits
will apply (including lodging and boarding):

The limits will be as per the cities which have been

classified as given in the table below.

Cities

A B C
Levels
Metros including
State Capitals Other Cities
Pune, Hyderabad &
Bangalore

M1 - M3 Rs. 6000 Rs. 4000/- Rs. 3000/-

M4 - M6 Rs. 3500/- Rs. 2500/- Rs. 2000/-

M7 - M8 Rs. 2000/- Rs. 1500/- Rs. 1000/-

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