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DILG Memorandum Circular No. 2023-168 Dated November 7, 2023 Re Roles of DILG Relative To The Election of Pederasyon of SK Pederasyon
DILG Memorandum Circular No. 2023-168 Dated November 7, 2023 Re Roles of DILG Relative To The Election of Pederasyon of SK Pederasyon
DILG Memorandum Circular No. 2023-168 Dated November 7, 2023 Re Roles of DILG Relative To The Election of Pederasyon of SK Pederasyon
1.3 Further, Section 21(b) and (c) of the SK Reform Act of 2015, as amended,
provides that:
1.3.1 The Pederasyon ng mga SK at all levels shall elect from among
themselves a president, a vice president, a treasurer, a secretary and
such other officers as they may deem necessary. The concerned Local
Government Operations Officer, in coordination with the election
officer, shall facilitate the conduct of the elections which shall be held
within fifteen (15) days from the Sangguniang Kabataan Elections
in case of the Pambayan and Panlungsod na Pederasyon, and
within thirty (30) days in case of the Panlalawigang Pederasyon.
1.3.2 The manner of election, suspension and removal of the officers of the
Pederasyon at all levels and the term of office of the other officers of
the Pederasyon shall be governed by the guidelines to be jointly issued
by the DILG, the COMELEC and the National Youth Commission
(NYC).
2.0 PURPOSE
This Circular is issued to:
2.1 Operationalize certain provisions of DILG-COMELEC-NYC JMC No. 2017-01
in line with the scheduled Synchronized BSKE on October 30, 2023.
2.2 Provide all local officials and DILG Field Officers concerned of their respective
roles and functions on the conduct of the Pederasyon Elections within their
respective locality.
3.0 COVERAGE/SCOPE
3.1 This Circular shall cover all Provincial Governors, City and Municipal Mayors,
Provincial, City and Municipal Treasurers, Presiding Officers of the
Sangguniang Panlalawigan, Panlungsod and Bayan, Secretaries to the
4
Guidelines on the Conduct of SK Pederasyon Election; And Rules Governing Term of Office, Suspension And Removal of All
SK Pederasyon Officers.
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Sangguniang Panlalawigan, Panlungsod and Bayan, Local Youth
Development Officers, Punong Barangay and SK Chairpersons, DILG Field
Officers, Chief/Head of the Local PNP, and others concerned.
4.1.1 The orientation and elections of the Officers of the Pederasyon ng mga
SK shall be conducted in one (1) day only, guided by the following:
Date/Timelines
Level (pursuant to Section 21(b) of RA No. 10742,
as amended)
Pambayang Pederasyon ng Within 15 days from
mga SK October 30, 2023 or NOT LATER
Panlungsod6 na Pederasyon ng THAN November 14, 2023.
mga SK
Panlalawigang Pederasyon ng Within 30 days from
mga SK October 30, 2023 or NOT LATER
THAN November 29, 2023.
4.1.1.3 Venue
4.1.1.3.1 As much as practicable, the conduct of the
Pederasyon orientation and elections should be
conducted, in a public venue within the city or
municipality. Conducting the Pederasyon
orientation and election outside the city/municipal
jurisdiction is strictly prohibited.
5
Annex “A” - (A-1 and A-2) Program Flow/Program of Activities, subject to modification by the DILG-Field Office
concerned.
6
HUC/ICC and component cities.
Page 3 of 18
4.1.1.4 Pederasyon Officers to be elected at all levels
4.1.1.4.1 President
4.1.1.4.2 Vice President
4.1.1.4.3 Secretary
4.1.1.4.4 Treasurer
4.1.1.4.5 Auditor
4.1.1.4.6 PRO
4.1.1.4.7 Sergeant-at-Arms
4.1.1.4.8 Other position/s as may be determined by the
concerned Pederasyon
4.1.1.5 Registration Fee
4.1.1.5.1 A registration fee may be collected from the
participating SK Chairpersons/Pederasyon
Presidents (city/municipal level), chargeable
against the SK/LGU funds to defray the necessary
administrative expenses, supplies and materials,
venue rental, if any, meals, and/or honorarium, in
accordance with the following rates, based on
National Budget Circular No. 563 dated
April 22, 2016, CSC Memorandum Circular No. 43,
s. 1993 and DILG Circular No. 2022-017 dated
May 23, 2023, to wit:
7
For the newly elected SK Chairpersons who are yet to appoint the SK Treasurer and who are yet to comply with requirement
for the opening of SK Current Account.
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4.1.1.6.1 Panlungsod/Pambayang Pederasyon Elections -
All elected SK Chairpersons shall present the
original or the certified true copy of the following:
Certificate of Proclamation from COMELEC;
8
Policy for the conduct of SKMT shall be formulated by NYC and/or LGA.
9
Annex “B”- Panlungsod/Pambayang Pederasyon Certificate of Canvass and Proclamation
10
Annex “C” - Registration Forms (C-1, C-2, C-3, C-4)
11
Annex “D” - Written Notice to the Elected SK Chairperson
12
Section 4(a) of JMC No. 2017-01 dated 23 June 2017
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Pederasyon Orientation and
Election
PROVINCIAL LEVEL
Page 6 of 18
Sending of written notices17 to all NLT November DILG Provincial
the elected Panlungsod 24, 202318 Director (PD)
(component city)/Pambayang
Pederasyon Presidents for the
conduct of the Panlalawigang
Pederasyon Orientation and
Election
Constitution of the Provincial NLT November PD (as the
Board of Election Supervisors 24, 2023 PBES
(PBES) and Sending of Chairperson
Notification letter19 to the
following Members of PBES:
Provincial Election
Supervisor (PES)
Secretary to the
Sangguniang Panlalawigan
Constitution of the Panel of 5 days before PD
Observers and sending of the scheduled
invitation letter20 composed of date of the
the following: Pederasyon
One (1) CSO/NGO Election
representative
One (1) representative from
the academe, preferably the
School Principal of a private
or public educational
institution; and
PNP Provincial Director
Conduct of Panlalawigang NLT November PD, Member of
Pederasyon Orientation and 29, 2023 PBES, Election
Election; and Oath Taking Committee,
Provincial
Governor
Submission of the Election Within 5 days PD/PBES
Results/List of the Elected after the Members/
Panlalawigang Pederasyon elections21 Election
Officers to the DILG-Regional Committee
Office
Submission of the Regional List NLT December DILG Regional
of Elected SK Pederasyon 05, 2023 Director (RD)
Officers at all levels to the DILG
Secretary/Undersecretary for
Barangay Affairs, through
NBOO, copy furnished the
National Youth Commission
17
Annex “G” - Written Notice to the Elected City/Municipal Pederasyon President
18
Section 4(b) of JMC No. 2017-01 dated 23 June 2017
19
Annex “H” - Notification Letter to the PBES Members
20
Annex “I” - Invitation Letter to the Provincial Panel of Observers
21
Section 18(b) of JMC No. 2017-01 dated 23 June 2017
Page 7 of 18
5.0 RELEVANT INFORMATION AND REMINDERS
All concerned are enjoined to strictly observe the relevant provisions of DILG-
COMELEC-NYC JMC No. 2017-1 in undertaking the Pederasyon Orientation and
Elections within their respective jurisdiction, with emphasis on the following:
5.1 CONSTITUTION OF BES AT ALL LEVELS, QUALIFICATION,
DISQUALIFICATION, AUTHORITY AND FUNCTIONS
5.1.1 No person shall serve as BES chairperson or member if he/she is
related within the fourth (4th) civil degree of consanguinity or
affinity to any member of the same Board, or to any nominee to be
voted for or his/her spouse.
5.1.2 In the absence of any of the designated chair or members of the BES
at any level, his/her duly authorized representative shall sit in the Board,
for and his/her behalf. The authorization must be in writing.
5.1.3 The BES shall be the final arbiter in all kinds of election controversies
within its level and shall decide on any controversy/election protest
within three (3) working days upon receipt. Its decision on the matter
shall be final and executory.
The DILG-Regional Legal Units are enjoined to guide the BES
concerned in resolving SK Pederasyon Election-related controversies.
5.1.4 Determine if quorum is present to validly take undertake the elections,
in accordance with Section 11 of DILG-COMELEC-NYC
JMC No. 2017-1.
5.1.5 The BES Chair and members shall have one (1) vote each. A majority
vote is required in all election controversies.
5.1.6 Attest to the certification issued by the Election Committee on results of
the election and the Minutes22 of the Pederasyon Election Proceedings.
5.1.7 Ensure the smooth and orderly conduct of the election.
5.1.8 Observe proper seat arrangement during the casting of votes.
5.1.9 See to it that the ballot boxes, containing all the official ballots, are
sealed.
5.1.10 The Chair and Members of BES, and the Members of the Training
Management Team who serve as facilitators, resource speakers,
lecturers or coordinators during the conduct of the Pederasyon
Orientation and Elections may be authorized to receive honorarium in
accordance with DBM Budget Circular No. 2007-1 dated
April 23, 2007, and/or any other applicable laws, rules and regulations,
subject to the availability of funds sourced out from the collection of
registration fee.
22
Annex “J” - Minutes of the Pederasyon Proceedings
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5.2.1 Preparation - the DILG Field Officer concerned shall cause the
preparation/printing of the forms, such as the following:
Registration Form
Official Ballot23
Tally Sheets24
Certificates of Proclamation of the elected Pederasyon Officers
Secure ballot box or portable voting booth, if any, from the
City/Municipal Treasurer.
Secrecy Folder
5.2.2 Custody - before and after the Pederasyon Elections, ballots, ballot
boxes, tally sheets, and other election forms shall be under the
exclusive custody of the BES Chairperson at all levels, which shall be
kept in a place safe enough where it could not be tampered.
5.2.3 The National Barangay Operations Office (NBOO) shall provide the
necessary templates for purposes of the conduct of the Pederasyon
Orientation and Elections which shall form an integral part of this
Circular.
5.3.1 Within five (5) days prior and five (5) days after the conduct of the
Pederasyon Elections, at all levels, it is unlawful for any elective and
appointive official, including the SK Chairperson, to engage in any of
the prohibited activities as enumerated in Section 21 of DILG-
COMELEC-NYC JMC, such as:
For the purpose of this Circular, “to interfere” shall refer to any act,
through threat or intimidation or any offer or money or material
consideration which would directly or indirectly, influence or tend to
influence a Pederasyon member to vote for or against a particular
candidate, not to participate in the SK Pederasyon elections or
cause him/her to be disenfranchised, or would disturb the said
election proceedings.
23
Annex “K” - Sample Ballot (K-1 and K-2)
24
Annex “L” - Tally Sheet (L-1 and L-2)
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charged for abuse of authority and dereliction of duty, pursuant to
applicable laws, rules and regulations.
(e) To give gifts, donations or promises or pledges of any kind, for any
occasion, directly or indirectly, to any member of the Pederasyon or
to any member of his family within the fourth degree of
consanguinity or affinity.
6.1 PHILIPPINE NATIONAL POLICE (PNP) - The PNP, through the Local Chief
of Police/local command:
6.1.1 Collaborate with the concerned DILG Provincial, City or Municipal Field
Office, as the case may be, to discuss the implementation strategies.
6.1.2 Secure the venue of the election and ensure that only the duly
authorized personnel, and SK Chairpersons/Pederasyon Presidents
are allowed within the twenty (20) meter radius of the election venue.
6.1.4 Ensure the successful, peaceful, and orderly conduct of the Pederasyon
Elections.
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6.2 PROVINCIAL GOVERNOR AND THE CITY/MUNICIPAL MAYOR
6.2.5 Send the LGU Treasurer and the Local Youth Development Officer
(LYDO) who shall be part of the Pederasyon Management
Team/Secretariat during the scheduled Pederasyon Orientation and
Elections.
6.2.6 May provide support funds for payment of hotel accommodation, travel
and other incidental expenses of the concerned LGU representatives,
subject to the existing accounting and auditing rules and regulations.
6.2.7 Direct the Provincial, City or Municipal Treasurer, as the case may be,
and ensure that he/she performs the following functions:
6.2.7.1 Assist the concerned DILG-Provincial Director, City Director or
the City/Municipal Local Government Operations Officer in the
preparation of the election paraphernalia.
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6.2.7.5 Ensure the payment of the venue/hotel, honorarium of the
facilitators, resource speakers, lecturers or coordinators and
reimburse/liquidate the necessary/applicable expenses.
6.3.3 Provide support funds for payment of hotel accommodation, travel and
other incidental expenses of the Sanggunian representatives, subject
to the existing accounting and auditing rules and regulations.
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6.5.3 Provide funds, chargeable against the 10% SK Funds, to cover the
registration fee, travelling, incidental or other applicable expenses of the
SK Chairperson while attending the Pederasyon Orientation and
Elections.
6.6.4 Seek financial assistance from the concerned Local Chief Executives if
no available Barangay/SK Funds or the Barangay/SK budget is
insufficient to cover the applicable expenses.
6.6.5 May shoulder the payment of the authorized Registration Fee to defray
payment of hotel accommodation and other administrative expenses.
The same shall be reimbursed chargeable against the SK Funds.
6.6.6 Ensure to obtain the Official Receipt for the payment the Registration
Fee that shall be issued by the concerned LGU Treasurer.
6.6.7 Observe proper decorum and obey with the house rules, and
regulations while attending the Pederasyon Orientation and Elections.
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Panlalawigan, respectively25 upon presentation/submission of the
Pederasyon Certificate of Canvass and Proclamation26 and Oath of
Office to the concerned Sanggunian.
6.7.4 Deploy the Legal Officer, other staff of the Legal Unit, and other
Regional personnel to assist the Provincial Directors, City Directors and
C/MLGOOs in conducting the activity.
6.7.5 Provide the necessary financial support, for the payment of applicable
expenses and/or per diem of the Regional personnel/representative/s
who shall assist the Provincial/City/Municipal Pederasyon Management
Team/Secretariat, chargeable against the funds of the Region, subject
to the usual accounting and auditing rules and regulations, and other
applicable laws.
6.7.6 Ensure that the concerned DILG Field Officers perform their respective
roles and responsibilities as provided in DILG-COMELEC-NYC JMC
No. 2017-01 and this Circular to avoid election controversy and/or future
indictment/charge or complaint.
6.7.7 Oversee the conduct of the Pederasyon Orientation and Elections and
make sure that the same is conducted in a smooth and peaceful
manner.
6.7.8 Submit, NLT December 30, 2023, the Regional List of the Elected
Pederasyon Officers at all levels, to the Office of the Secretary and
Undersecretary for Barangay Affairs, through NBOO, copy furnished
NYC.
6.8.1 Provide the concerned LGU and PNP officials within the province
with a copy of this Circular.
25
Section 22 of RA No. 10742, as amended
26
Annex “M” - Certificate of Canvass and Proclamation certified by the Panlalawigang Pederasyon Election Committee
and PBES, in the case of the elected President of the Panlalawigang Pederasyon
Page 14 of 18
6.8.2 Act/serve as the Head of the Provincial Pederasyon Management
Team/Secretariat. Chairperson of PBES and as the Temporary
Presiding Officer during the nomination and election of the Election
Committee of the Provincial Pederasyon ng mga SK.
6.8.3 Provide the necessary financial support, for the payment of applicable
expenses and/or per diem of the DILG-Provincial personnel who shall
assist the Provincial and/or the City/Municipal Training Management
Team, chargeable against the funds of the Province, subject to the
usual accounting and auditing rules and regulations, and other
applicable laws
6.8.7 Collaborate with the Provincial PNP to secure the venue, and to ensure
a peaceful, orderly, safe and successful conduct of the Pederasyon
Orientation and Elections.
6.8.9 Ensure that the concerned DILG Field Officers perform their respective
roles and responsibilities as provided in DILG-COMELEC-NYC JMC
No. 2017-01 and this Circular to avoid election controversy and/or future
indictment/charge or complaint.
6.8.10 Provide the Provincial Governor with the date of the Pederasyon
Election and/or the time of the Oath Taking Ceremony.
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6.8.11 Submit to RO, within 5 days after the election, the List of the Elected
Pederasyon Officers within the Province.
6.9.1 Provide the concerned LGU and PNP officials with a copy of this
Circular.
6.9.5 Constitute and Convene the C/M Panel of Observers, composed of One
(1) CSO representative, One (1) representative from the academe,
preferably the School Principal of a private or public educational
institution; and the City/Municipal Police Chief, pursuant to Section 6 of
DILG-COMELEC-NYC JMC.
6.9.6 Coordinate with the concerned PDs the date/s of the Pederasyon
Orientation and Elections.
6.9.7 Collaborate and coordinate with the local PNP Chief to secure the
venue, and to ensure a smooth, peaceful, orderly, safe and successful
Pederasyon elections.
6.9.10 Provide the City/Municipal Mayor with the date of the Pederasyon
election and the time of the Oath Taking Ceremony.
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6.9.11 Submit to the Provincial Office or to the Regional Office, as the case
may be, the List of the Elected Pederasyon Officers within 5 days after
the conduct of the Pederasyon Election.
7.0 ANNEXES/ATTACHMENTS
7.1 In view of the scheduled Synchronized BSKE on October 30, 2023, the
forms/templates attached in DILG-COMELEC-NYC JMC No. 2017-1, Series
of 2017 are modified accordingly in this Circular, to wit:
7.2 In addition to the above templates, the Pederasyon Orientation and Election
Guide Notes for DILG Field Officers, sample Powerpoint Point Presentation
for the Pederasyon Orientation and Oath of Office template are hereto
attached marked as Annex “O”, Annex “P” and Annex “Q”, respectively.
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