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    A police report is a chronological account of an incident that provides a permanent written record for future reference. There are four types of operational police reports: patrol reports, arrest reports, preliminary investigation reports, and supplementary/follow-up reports. An effective police report is clear, accurate, brief, specific, complete, and impartial. It also adheres to criteria like using simple language, concrete words, and following proper grammar and format. When preparing a report, the police writer will make an outline and follow a chronological sequence of events. There are two types of police reports: informal reports like memos and formal reports with more structure and components.

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    A police report is a chronological account of an incident that provides a permanent written record for future reference. There are four types of operational police reports: patrol reports, arrest reports, preliminary investigation reports, and supplementary/follow-up reports. An effective police report is clear, accurate, brief, specific, complete, and impartial. It also adheres to criteria like using simple language, concrete words, and following proper grammar and format. When preparing a report, the police writer will make an outline and follow a chronological sequence of events. There are two types of police reports: informal reports like memos and formal reports with more structure and components.

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    26 views2 pages

    CDI5

    Uploaded by

    Angel Esquida
    A police report is a chronological account of an incident that provides a permanent written record for future reference. There are four types of operational police reports: patrol reports, arrest reports, preliminary investigation reports, and supplementary/follow-up reports. An effective police report is clear, accurate, brief, specific, complete, and impartial. It also adheres to criteria like using simple language, concrete words, and following proper grammar and format. When preparing a report, the police writer will make an outline and follow a chronological sequence of events. There are two types of police reports: informal reports like memos and formal reports with more structure and components.

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    of 2

    CDI – 5 TECHNICAL

    ENGLISH WHAT IS A POLICE REPORT?

    - According to Dr. Oscar Soriano, report


    is basically a story of actions
    FOUR TYPES OF OPERATIONAL REPORTS performed by man.
    - a police report is chronologically step-
    1. Patrol Reports by-step account of an accident
    2. Arrest Reports transpired in a given time, at a given
    3. Preliminary Investigation Reports and place.
    4. Supplementary Progress Reports/
    Follow-up Reports WHAT ARE THE IMPORTANT USES OF REPORT
    WRITING?
    HOW DO YOU DEFINED POLICE REPORT
    - Serves as records for police
    - Any written matter prepared by the administration.
    police involving their interaction with - Used as legal documents in the
    the community. prosecution of criminals
    - An exact narration serves as a - Reports are utilized by other agencies.
    permanent written record for future - Can be useful for tri-media for public
    reference. information purposes.
    - Permanent written record of police - Utilized for research purposes.
    activities classified as informal and - Improves the personality of the writer.
    formal important facts.
    - Require students to go to police in WHAT ARE THE CRITERIA TO BE CONSIDERED
    their area of responsibility and request IN REPORT WRITING?
    for a photocopy of police report.
    THE LANGUAGE
    WHAT ARE THE PURPOSES OF POLICE
    - Clarity- must be clear and it should be
    REPORTS?
    written directly.
    - Serves as the raw material from which - Accuracy- must conform with the
    records system are made. established rules of syntax, format,
    - Reveal part of the component of the spelling and grammar.
    record system. - Brevity- must be short, with simple
    - Guide police administrators for policy sentences, common words and easy to
    formulation. understand.
    - Serves as a gauge/yardstick for - Specificity- specific by using concrete
    efficiency evaluation of police officers. words.
    - Guide prosecutors and courts in the - Completeness- must complete by using
    trial. 5W’s and 1H.
    - Timeless- must be submitted on time.
    - Security- reports should be limited only
    to the police personnel who are
    granted by higher authority security
    clearance.
    - Impartiality- must know what the
    receiving office needs to know.
    - According to the book of Dr. Oscar
    Soriano, one of the most basic
    considerations of report writing is the
    LANGUAGE used.

    WHAT IS NEEDED IN PREPARING AND WRITING


    REPORT?

    - The police writer will make an outline


    from the facts of the case and follow a
    chronological sequence.

    TWO TYPES OF POLICE REPORT

    - Informal report – letter or


    memorandum or any one of many
    prescribed or used in day-by-day police
    operations.
    - Formal report – full-dress treatment,
    including cover, title page, letter of
    transmittal, summary sheet, text,
    appendices, index and bibliography.

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