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Catering Proposal Templates,

10+ Catering Templates,
Services
 December 10, 2017  14 Min Read

What Is A Catering Proposal?

The catering proposal letter is a quote for the services that the caterer wishes
to provide the client. The letter is prepared by the caterer after he has had a
preliminary meeting with the prospective client to provide the person with a
specific price and service agreement.

The caterers provide a proposal or a quote to the client who wants to celebrate
a special occasion or host an event. The proposal includes the details of the
types of services that will be offered as well as the details of the services, the
food and drinks and their corresponding costs. Caterers generally offer
services for all kinds of parties, business gatherings or wedding ceremony etc.,
but clients normally prefer looking for one that specializes in the type of event
they are hosting.

When a person or organization proposes to undertake catering to an individual

or an organization the catering proposal comes into the picture. All necessary
details about the event like the number of people invited, duration of the
contract, the financial implication etc. should be very clearly spelled out in the
proposal to avoid any confusions later. Sometimes this proposal can be even
for a one-time catering like for annual functions.

A catering proposal letter serves as a reference letter which the company may
refer to in order to create their quotation for the event. This letter consists of
the project overview and the company overview as well it serves as a very good
source for background information which in turn is used by the catering
company to state the catering quotations clearing stating the offered services
and the prices. The details on the project and target also enable the catering
company to design the work schedule and write it accordingly and meet the
required target. A proposal letter is beneficial in creating the groundwork for
the catering service providers while the project is in full swing.
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Corporate catering can be lucrative as well as creative. Keeping corporate
catering customers satisfied involves developing mutually advantageous
terms, spelling these terms out clearly, and delivering on your promises. A
corporate catering proposal presents the details of the products and services
that will be provided by the caterer for that event. It also includes the prices
that the client will have to pay for them, it contains the to the point
information of everything required.

Catering Proposal
Templates

Download HD JPG | Download Word Document

The catering proposal template is of great use when you are placing any
request in order to receive catering proposals from different catering service
providers. It is a well-structured letter with all the relevant details about the
client or the company giving an overview of the organization of who is
proposing and helps the service providers to understand the company for
whom they are going to serve. The letter also contains the list of clauses,
terms, and conditions that should be kept in mind as it is most necessary for
the start of a service. This proposal letter that the caterer provides also serves
as a hard copy for the referral.
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How To Write A Catering Proposal

Catering Proposal Form

Download HD JPG | Download Word Document

Catering services should be offered via a well-written catering proposal which

will help you to get more customers and always try to write winning proposals.
Purpose of the template is to provide you an example of how to pitch your
services in the great and professional manner to attract customers. It enables
you to create a proposal by providing all details in sections like company
overview, details about the event, menu sample, estimated budget and
payment terms etc. Whether you are providing catering services as an
individual or a company, you should prepare catering proposals to market
your services effectively.

Caterers are professionals who provide their services to make available food
and beverages at different events, parties, and occasions. When clients want to
get catering services from a company or individual caterer, they ask to write a
catering proposal to explain offered catering services as well as the cost of
services etc. Well written proposal for catering services helps the company or
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business a lot to present services in a great manner as well as to generate new
customers. Since catering is an essential part of each and every event, it must
be done excellently.

Generally, a catering proposal is written by company or caterer in reply to a

request for proposal submitted by the customer. Nowadays, companies also
write and send catering proposals to existing and potential customers to
market catering services so they can contact the company to avail those
services. As a new employee of the catering company if you are facing troubles
to write catering proposal, then you need a proper format to do so and you
can get it via catering proposal template. When you will customize the
template with company details, it will be ready to use for effective catering
proposal writing.

The catering proposal letter is a quote for the services that the caterer wishes
to provide the client. The letter is prepared by the caterer after he has had a
preliminary meeting with the prospective client to provide the person with a
specific price and service agreement.

A Cover Letter: A catering proposal should be submitted with a cover letter

that introduces the terms and gives a summary of the services, including the
name of the event and its date, time and location. Also, it should include the
minimum guest count guarantee. It should be friendly, professional and short,
but also long enough to communicate all relevant information.
Menu Challenges and Opportunities: Next section of the proposal letter
includes the specific food and beverage items that the prospective client has
chosen and the charges for the items. The menu is the heart of your corporate
catering proposal. The dishes you offer should be appealing enough to satisfy
your customers, but also cost-effective enough for you to earn a profit. Menu
items should also be relatively easy to serve; corporate catering events tend to
require speedy service, and sloppier dishes such as soups increase the risk of
awkward spills. Make a list of main dishes, side dishes, and desserts, if you
offer them, and allow the client to choose.
Additional Charges: Charges in this section include rental prices for linens,
centerpieces, silverware, dinnerware, serving dishes and more. The caterer
should list down the prices per item or groups the similar items. Also, the
caterer should clearly list all the labor costs for delivery and the staff necessary
to perform all required contractual tasks. Cost for labor and staff members is
typically calculated on hourly basis.
Total Quote: The total quote is simply the grand total of all the charges for
each section. A caterer may also include a deposit amount as a sign of
 confirmation subject to which he can begin the preparations for the event. 
 Policies: The catering policies should include the minimum count of the guest
requirement, services that are included, acceptable forms and terms of
payment and any other specifics that the caterer deems necessary for the
prospective client to agree to in this written proposal letter.
Time Frame: It is a set frame of time that the client and caterer have agreed on
for the event that will be required to fulfill the services. Also mentioning the
terms and conditions of the working times and the labor charges of the staff
members that will be charged on the final bill.
Deposit: A 25% deposit is payable upon acceptance of this proposal. The
deposit is refundable only if the booking cancellation is done 30 days prior to
the event. After which no refund will be possible as plans might have already
been enacted for the event.
Payment Terms: Payments terms that are required include that a 25% deposit
needs to be paid in advance at the time of booking and that the balance must
be paid within 10 days of the date of the event. All additional costs incurred
from higher guest counts or additional staff hours will be bill within 10 days
after the event and will have to be paid upon receipt of the bill. Collective
actions will have to be taken when necessary to obtain payment of these
charges.
Signature: In this area, the client should place a statement of agreement and a
line for his or her signature. On top of this, an area for the client’s payment
information should be below this section.

When we hear the word “catering,” the first thing that comes to our mind is
food. However, they are more than just offering food. They provide decoration
and preparation for the event, and the food is only a part of it. Every important
detail of the party is taken care by the catering service.

There are several reasons why we should hire a catering company for your
event. But the main reason is to avoid problems with the party. With a catering
service, we are guaranteed that all our guests will be served. Hence, nobody
will leave the party feeling hungry.

We often find, particularly with new clients, that catering can be somewhat
overwhelming. Whether your company is ordering for a meeting, or you are a
newly engaged couple planning your big wedding day, there are ways to
simplify your catering and save money doing it. But the real task to shortlist
and arrive at a conclusion from literally hundreds of delicious food options,
spanning dozens of menus offered by different service providers.
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A good place to start is to understand as to from where to start is to discuss
the different types of catering. Each type has a slightly different type of
planning, pricing, and ordering procedures that it follows. Once you can
narrow down to one of these, it will help simplify your menu choices, while
also saving you time and money on the ordering. The four general types of
catering to consider depending on the type of event are as below:

Wedding Catering: While we are all familiar with wedding catering, we can also
agree that catering makes a huge impact on that special day. From the special
guests to the bride and groom, you want to make sure everyone eats (and
celebrates) well. Decorations, dinner, dessert and what to drink along are just
part of the planning. We have found the following sample contract from a
company called Tasteful Solutions.

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 Corporate Catering: From small office meetings and training to large regional
events, the ability to have great food delivered on-site saves time & money
while allowing you to focus on the more important task at hand, your business!
Continental breakfasts, box lunches, and buffets are all popular for corporate
catering.

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 Catering Proposal Contract
Template

Download HD JPG | Download Word Document

Event catering services: From birthday and retirement parties to big backyard
BBQs, social events cover a wide range of events (and food). Appetizers,
bartenders, and balloons are just some of what you might see catered at

events like these. 
 Event Catering Services

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Concession/ Cheap catering services: Seasonal, sporting major public events

all fall into this category. Where you will find lots of people, you will always find
catered food. Planning for these takes a pro to make sure you have all the right
menu choices for your audience. Here you will find all the crowd favorites from
hot dogs and hamburgers to chili cheese fries and ice cream.
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10+ Contract Templates For Catering
Caterers generally offer services for all kinds of parties, business gatherings or
wedding ceremony etc., but clients normally prefer looking for one that
specializes in the type of event they are hosting.

A catering proposal letter serves as a reference letter which the company may
refer to create their quotation for the event. This letter consists of the project
overview and the company overview as well it serves as a very good source for
background information which in turn is used by the catering company to state
the catering quotations clearing stating the offered services and the prices. The
details on the project and target also enable the catering company to design
the work schedule and write it accordingly and meet the required target. A
proposal letter is beneficial in creating the groundwork for the catering service
providers while the project is in full swing.

Nowadays, the number of those personal businesses indulging in the catering

business is increasing. Caterers and food suppliers alike need to think of more
effective initiation in order to get more clients to their side amidst the stiff
competition. They may consider sending a business proposal to whoever that
requested it so as to inform their prospective client of the services that they
offer at practical cost.

Drafting a catering proposal definitely takes a lot of time because, as much as

possible, you have to include all details without leaving your clients in wonder.
To help you with this, our team has curated varied samples in line with
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catering proposal or planning proposal. Check the list as definitely you will find
it informative and relevant to the catering industry.

Catering Proposal Template: When you require proposing a catering company

to take over the responsibility of a catering service for any event or series of
the event this type of catering proposal in PDF is available and ready for your
use.

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 Catering Proposal Template Free: This Catering Proposal Template is free to
download and use. It is a quite detailed and formal kind of proposal letter
which starts with a formal introduction to the organization or the company
which helps to gain an idea of the company.

Catering Proposal Sample: Here is a catering proposal request letter template

which is requesting for catering proposals for taking charge of the company
canteen which provides food for the staff. The basic points of the proposal are

mentioned duly under subheads. 
 view full-size

Catering Business Proposal Letter: When you want your proposal to be a

detailed one with the good description of the background conditions and
premises conditions along with the rationale of the proposal then this Catering
Business Proposal Letter Sample is of great help to you.
Catering Proposal Template Sample: The catering proposal letter is a quote
for the services that the caterer wishes to provide the client. The letter is
prepared by the caterer after he has had a preliminary meeting with the
prospective client to provide the person with a specific price and service
agreement.

Event Catering: Installing any function is called event catering. In which

company provides high-quality services to the customer. Under these services,
20 to 2000 guests are efficiently served. Guests are served delicious meals,
including salads, entry snacks, side dishes, and sweet dishes.
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 Wedding Proposal: The day of marriage speaks in the middle of the soul for
the eternal promise for each other. In fact, how would it be possible without
marriage planner? Marriage happens only once in life, so it is natural to be
worried. If you do not plan it then your beautiful dream turns into a
nightmare. That’s why plan well all the big things of the wedding so that your
dream turns out to be a memorable moment.

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 Restaurant Catering: As we are the king of our house, the King of the
Restaurant is catering there. Make the menu very thinking for catering. Choose
special supplies and equipment. You can also start your own catering business.

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 Request Proposal: Many professional agencies receive new requests for these
request forms to generate their sales and increase their income. Companies
use bids for this, if you are in the service industry then you may know about
this request. You can get help from a professional to write these types of
requests.

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 Tags Business Proposal Template catering supplies proposal format proposal template

About the author

Jason

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