How to structure

a board meeting?
1. Creating a meeting agenda

Create agenda items backed up with the chief officers'

insights to review the company's past performance and
discuss solutions to the proposed challenges.

Make sure to share your agenda in advance so the

board members can prepare for the meeting.
2. Sharing files and reports

The chief officers should take turns to revealing their

statistical reports and KPIs to give the board a clear
insight into the company's performance.
3. Assigning specific roles
to members
Each person should know their meeting roles before
the meeting. It allows people to prepare for their
presentations and what's expected of them in
the meeting.

To keep a board meeting organized, assign a minute

taker, note taker, meeting coordinator, and meeting
facilitator to run the meeting.
4. Taking votes and making
decisions
Members in a board meeting usually vote on major
matters before making a decision.

Keeping track of voting results is important for

future reference when past meeting minutes
are reviewed to see how each member voted.
5. Creating action items

After making decisions, the end of the meeting

should be dedicated to creating action items that
each chief officer will communicate to their
departments.

This way the board meeting would achieve its

purpose of not only deciding on company-scale
strategies but also specifying the way by which
teams work toward these strategies.
6. Taking meeting minutes

Recording meeting minutes is essential in a

board meeting.

The minute taker must take notes of everything

discussed in the meeting in case the members
want to review what happened in the next
meeting or at any time in the future.