Cost Plan:

The following table provides an estimate of the cost allocation for the project:

Cost Estimate
Resource Justification
(£)
Responsible for managing all aspects of the racing
Project Manager 200,000
projects on behalf of Scottish Cycling.
Internal Programme Responsible for overseeing the program and working
150,000
Director with internal project managers.
Subcontractors and Includes costs for fencing, signage, mobile toilets,
1,500,000
Suppliers generators, and water tanks.
Sportsmachine Ltd. (Main Includes costs for route construction, audience
2,000,000
Contractor) administration and sales, and media coverage.
Risk Analysis Consultant 50,000 Responsible for risk management services.
Responsible for environmental impact control
Environmental Consultant 25,000
services.
Scottish Emergency Responsible for health and safety inspection and
50,000
Services certification.
Maximum budget for marketing allowed by the
Marketing 800,000
sponsor UCI.
Total Estimated Cost £4,775,000

To create a cost plan for the mountain bike category of the 2023 UCI Cycling World
Championships, we need to identify all associated costs of resources in production and estimate
the income generated from advertising to pay for the production costs. We also need to identify
the estimated profit-loss from the project.

Based on the information provided, we know that the total budget for the project provided by the
sponsor UCI is £4 million. The project is allowed to spend up to 20% of its budget on marketing.
We also know that Sportsmachine Ltd. is the main contractor carrying out the infrastructure
works and has sublet several different work packages to three different domestic subcontractors
called Route Works, Spectators, and Ticketsale. Several work packages have also been awarded
to nominated subcontractors and suppliers that have been nominated by Scottish Cycling.

To create a cost plan, we need to estimate the costs associated with each aspect of the project.
We can use an Excel spreadsheet to list out all the costs and calculate the total estimated cost.
Here is a breakdown of the estimated costs:

1. Route Works subcontractor - £500,000: responsible for the route construction

2. Spectators subcontractor - £200,000: responsible for audience administration and sales
3. Ticketsale subcontractor - £100,000: responsible for media coverage
4. International Fencing subcontractor - £50,000: responsible for fencing the racing area
5. Assembly Race Specialists subcontractor - £100,000: responsible for preparing the race
route
 6. Prop Co. supplier - £20,000: responsible for providing signage for sports events
7. Specialist Supplies supplier - £30,000: responsible for providing equipment such as
mobile toilets, generators, and water tanks
8. Risk Analysis consultant - £50,000: responsible for risk management services
9. Environmental Consultants consultant - £20,000: responsible for environmental impact
control services
10. Health and Safety inspection and certification - £100,000: provided by Scottish
Emergency Services (Police, Fire and Medical)

The total estimated cost of the project is £1.27 million.

To calculate the planned income generated from advertising, we need to take 20% of the total
budget provided by the sponsor UCI. This is £800,000.

The estimated profit-loss from the project can be calculated by subtracting the total estimated
cost from the planned income generated from advertising. This is £530,000.

Overall, the cost plan for the mountain bike category of the 2023 UCI Cycling World
Championships shows an estimated cost of £1.27 million, planned income generated from
advertising of £800,000, and an estimated profit-loss of £530,000.

Communication Plan:

The following communication plan outlines the various stakeholders involved in the project and
how they will be communicated with:

1. Scottish Cycling Board: Updates will be provided to the Board by the internal
Programme Director, who will provide regular reports on the project's progress.
2. Internal Project Managers: Internal Project Managers will receive weekly progress
reports and participate in weekly status meetings.
3. Scottish Government: The Scottish Government's Cabinet Secretary for Culture, Tourism
and External Affairs will receive regular updates on the project's progress and will be
invited to attend any important events or milestones.
4. UCI: Updates will be provided to UCI representatives on a weekly basis, with additional
updates provided as necessary.
5. Sportsmachine Ltd. (Main Contractor): Regular status meetings will be held with the
main contractor to ensure that they are meeting project requirements and timelines.
6. Subcontractors and Suppliers: Regular status meetings will be held with subcontractors
and suppliers to ensure that they are meeting project requirements and timelines.
7. Risk Analysis and Environmental Consultants: Regular status meetings will be held with
consultants to ensure that all risks and environmental impacts are being properly
managed.
8. National Authorities: National Authorities will be updated on a regular basis regarding
any road closures, traffic disruptions or other events that may impact the public.
 9. Media: A media kit will be created for the event, and regular press releases and updates
will be provided to media outlets.
10. General Public: The public will be updated through social media and the project website,
which will include information on event schedules, ticket sales, and any other important
information.

Communication Plan for 2023 UCI Cycling World Championships:

Objective: The objective of the communication plan is to ensure effective communication and
collaboration among all stakeholders involved in the project management of the 2023 UCI
Cycling World Championships. The plan aims to provide a clear understanding of the project, its
goals, roles, and responsibilities, and establish effective communication channels to ensure
timely and accurate information dissemination.

Stakeholders:

1. Internal Stakeholders:

 PME project management team

 Scottish Cycling Board
 Programme Director
 Project Managers
 PMO
 Financial Controller
 Legal Services Department
 Change Control Section
 Functional Head of Scottish Cycling Racing Department

2. External Stakeholders:

 Union Cycliste Internationale (UCI)

 National authorities
 Main contractor: Sportsmachine Ltd.
 Domestic subcontractors: Route Works, Spectators, Ticketsale
 Nominated subcontractors: International Fencing and Assembly Race Specialists
 Nominated suppliers: Prop Co. and Specialist Supplies
 Risk Analysis (External Consultant)
 Environmental Consultants (External Consultant)
 Scottish Emergency Services (Police, Fire and Medical)
 Sponsors
 Media and press
 Cycling enthusiasts

Communication Goals:
  Ensure all stakeholders have a clear understanding of the project goals, timeline, budget,
and deliverables.
 Establish effective communication channels to ensure timely and accurate information
dissemination.
 Provide regular updates on project progress, risks, and issues.
 Foster collaboration and teamwork among all stakeholders.
 Manage expectations and handle concerns and issues effectively.
 Promote the event and generate interest among potential audiences.

Communication Channels: Internal Communication:

 Regular project team meetings to discuss project progress, risks, and issues.
 Project status reports to be shared with the Programme Director and the Scottish Cycling
Board.
 Communication via email and instant messaging for quick updates.
 Document sharing platforms such as Google Drive and SharePoint to share documents
and files.
 Change Control meetings to discuss change requests and approvals.
 Steering Committee meetings to discuss project progress and issues.

External Communication:

 Regular updates via social media channels such as Twitter, Facebook, Instagram, and
LinkedIn.
 Press releases and media briefings to keep the media and press informed about the event.
 Regular updates to sponsors on project progress and advertising opportunities.
 Stakeholder engagement activities to engage with the local community and generate
interest among potential audiences.
 Event website to provide information about the event, schedule, and ticket sales.

Communication Plan Budget: The communication plan budget is estimated to be £800,000,

which is 20% of the total project budget provided by UCI. The cost breakdown is as follows:

Internal Communication:

 Project team meetings: £100,000

 Project status reports: £50,000
 Communication via email and instant messaging: £20,000
 Document sharing platforms: £10,000
 Change Control meetings: £30,000
 Steering Committee meetings: £50,000

External Communication:

 Social media updates: £150,000

 Press releases and media briefings: £100,000
  Stakeholder engagement activities: £200,000
 Event website: £90,000

Marketing:

 Advertising revenue: £500,000

Estimated Profit-Loss: The estimated profit from the project is expected to be £500,000 from
advertising revenue generated through social media channels and other promotional activities.
The estimated loss from the communication plan is expected to be £300,000.

Conclusion: The communication plan plays a vital role in ensuring the success of the 2023 UCI
Cycling World Championships. It is essential to establish effective communication channels and
foster collaboration among all stakeholders to achieve the project goals. The plan's budget is
estimated to be £800,000, and the estimated profit from