AP Academy Washington DC Field Trip Information Letter

Dear Parent/Guardian,
The ACHS AP Academy is thrilled to announce that your student has the opportunity to visit
Washington D.C. and experience our nation’s capital firsthand from November 8 – 11, 2024! We
are very excited about this and hope you are too! We are partnering with Group Travel LLC. Please
see the attached itinerary for more details. The cost for this trip will be $675.00 (based on quad
hotel occupancy) and will include charter bus transportation, (3) nights hotel accommodations,
tours/admissions, five meals and overnight security at our hotel. Students will need to bring money
for 5-6 meals, snacks, incidentals, and souvenirs. A deposit of $110 will be due on FRIDAY,
January 12, 2024 to secure your child’s spot on the trip. The following is the payment schedule:
Friday, January 12, 2024 - $110 non-refundable deposit due
Friday, February 16, 2024 - $110
Friday, March 15, 2024 - $110
Friday, April 19, 2024 - $110
Friday, May 17, 2024 - $110
Friday, September 20, 2024 - Final Payment: balance minus fundraising

We will do several fundraisers to help students pay for this experience including selling Attractions
Books and Little Caesar’s Pizza Kits. I am sending information on how to get started selling
Attractions Books home with this letter. Your child will earn $10 for every book they sell! If they sell
11 books, that is one whole payment taken care of! We are rolling this out now because these
coupon books would make great Christmas gifts and are good until December 2024! Please contact
me at nhaas@alexander.k12.nc.us if you have any questions.
If you are interested in serving as a chaperone on this trip, we would love to have you if room
allows. However, you must complete a Level II volunteer screening through Alexander County
Schools. No exceptions can be made as this is school board policy. The cost for chaperones is the
same as the student cost. If you would like to chaperone, please clip the bottom of this letter, and
send it with your student’s first payment. After we determine the number of students, we will open
spots to chaperones.
Please sign the attached student permission slip and return it with the first payment of $110 by
Friday, January 12, 2024. Spots on the trip are available to AP Academy Classes of 2025 and 2026.
We hope to make this a recurring trip every other year for our students.
Clip and return the form below ONLY if you are interested in chaperoning.
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I would like to chaperone the Washington DC field trip on November 8 – 11, 2024.

Student Name: _________________________________________________________________________________________________

Parent Name: _________________________________________________________________ Phone: ________________________

 Washington D.C. Itinerary
DAY 1 Friday November 8, 2024
- Motorcoach arrives at ACHS 5:30 AM & departs at 6:00 AM to travel to Charlottesville, VA
- Rest Break and lunch stop (Pack a bag lunch from home!) en route
- Tour Monticello, the home of Thomas Jefferson 12:30-3:00 pm
- Continue to Washington, D.C.
o visit, as time allows some of the following monuments and memorials: Lincoln
Memorial, Korean War Memorial, Vietnam War Memorial, FDR Memorial, Martin
Luther King Jr. Memorial
- Overnight in Woodbridge, VA at Holiday Inn Express

DAY 2 Saturday November 9, 2024

- Continental Breakfast included at our hotel
- White House photo
- visit (as time allows) the National Archives & will request guided tour of the United States
Capitol Building
- Lunch (on their own) at the Capitol Café
- See the Supreme Court Building and the Library of Congress, visit the National Museum
of American History, the National Museum of Natural History and, if available, the
National Museum of African American History
- Dinner (included) at Busboys & Poets
- Visit the World War II Memorial, the Jefferson Memorial, and Pentagon 9-11 Memorial
- Overnight in Woodbridge, VA

DAY 3 Sunday November 10, 2024

- Continental Breakfast included at our hotel
- Walking tour of Arlington National Cemetery; Changing of the Guard Ceremony at the
Tomb of the Unknown Soldier
- Tour the United States Holocaust Memorial Museum (based on group ticket availability when tickets are released)
- Lunch (on their own)
- Explore the National Air & Space Museum, National Museum of the American Indian,
and other Smithsonian Museums as time allows
- Overnight in Woodbridge, VA

DAY 4 Monday November 11, 2024

- Continental Breakfast included at our hotel
- Will request Washington Monument tickets
- Additional Smithsonian Museums time (as time allows)
- Explore the National Museum of the Marine Corps 1:15-2:45 pm
- Box lunch (included) at the museum
- Arrive back at ACHS 10:00-10:30 pm