MINUTES OF THE ANNUAL GENERAL MEETING

OF CONDOMINIUM CORPORATION NO.:1923211

CALL TO ORDER:
Mauryn Laslo, Community Manager FirstService Residential, called the meeting to order at 7:10
p.m.

CALLING OF ROLL AND CERTIFYING PROXIES:

The Secretary reported to the Chairperson that a quorum of persons entitled to vote at the
meeting appeared to be present by virtue that:
18 Units were represented by proxy
A total of 18 Units represented.
Quorum is 14 units.

NOTICE OF MEETING:
The Chairperson read the following Notice of the Annual Meeting, which he advised, had been
mailed to each Unit Owner on the 2 day of September, 2021 in compliance with the requirement
of and the time specified in the By-Laws of the Corporation:

WILL BE HELD AT:

PLACE: Virtual via Restricted Proxy
DATE: September 22, 2021
HOUR: 7:00PM

The Chairperson referred to the Agenda following the Notice and indicated the meeting would
be conducted per the Agenda.

READING AND DISPOSAL OF MINUTES OF LAST AGM

Approval of Draft Annual General Meeting Minutes (held on June 25, 2019 - as previously
circulated) The motion was adopted and approved as per certified proxy ballot.
15 units in favor. 0 units opposed. 3 units abstained.

REPORT OF OFFICERS AND COMMITTEES

No reports of officers or committees.
FINANCIAL REPORT & RESERVE FUND
Please see the previously distributed reports and the attached report that was presented in the
meeting.

APPOINTMENT OF AUDITORS
Appointment of auditors - The motion was adopted and approved as per certified proxy
ballot. 16 units in favor. 0 units opposed. 2 units abstained.

TAKE NOTICE THAT THE ANNUAL GENERAL MEETING OF CONDOMINIUM

CORPORATION NO:
ELECTION OF BOARD OF DIRECTORS
The Chairperson declared the following Owners duly elected to the Board of Directors by
adoption and approval as per certified proxy ballot. 7 Units in favour, 0 opposed, 0 abstained.

Name
Gita Sharma
Pamella Heikel
June Kostoulias
Stephen Sutherland
Justin Matthews

NEW BUSINESS/SPECIAL BUSINESS:

Adoption of Standard Insurable Unit Description
The motion was adopted and approved as per certified proxy ballot. 16 units in favor.
0 units opposed. 2 units abstained.

UNFINISHED BUSINESS
No unfinished business.
QUESTION PERIOD

Q – On the 20220-2021 Annual Reserve Fund, can we get a break down of costs?
A – It is broken down further on your financial statement and budget. We can certainly look at
breaking it down further and distributing to Owners.
Q – Do the Board members live onsite?
A – Some of them do and some don’t, but we value everyone’s participation on the Board.
**The Board is looking for volunteers to assist with snow clearing to save some money for the
Corporation. We will also discuss this with our insurer to make sure it doesn’t negate our
insurance.**
Q – How often do Board meetings happen?
A – The Board meets every month to 3 months.

ADJOURNMENT

The Board Chair adjourned the meeting at 7:57 p.m.

CHAIRMAN SECRETARY