WRITING SKILLS

NOTICE WRITING

Notice writing is a formal type of communication. The purpose of notice writing is to

deliver a certain piece of information to a larger group of people. They are generally
attached in a common area where the concerned people can read them. It is one of the
common and easiest methods of communication with large audiences.

For example, If you have to write a notice to inform a group of people about a football event.
All you have to do is inform people about what the event is, the place and date of the event
should be mentioned, and sign it off with your designation. So here we will discuss what is the
format of notice writing, tips to write the notice, and examples related to it.

Notice Format
(Name of the Entity/ Organisation Issuing the Notice)

NOTICE

(Date) {e.g. 11 July 2023}

(Heading of the Notice)

(Body of the notice)

(Signature)

(Name)

(Designation)

TIPS

1. Stick to the specified word limit of 50 words.

2. Write the word NOTICE at the top.
3. The name and place of the school, organization, or office issuing the notice should be written on
the top.
 4. Give an appropriate heading.
5. Write the date on which notice is issued.
6. To whom notice is written should be mentioned clearly.
7. The purpose of the notice should be mentioned.
8. Mention all the relevant details ( such as date, venue, and time).
9. Signature, name, and designation of the person issuing the notice.
10. Notice should be in the box.

Q1. You are the President of the Gokul Society, and you are planning a New Year’s Eve
celebration in your neighbourhood. Prepare a notice informing your neighbour of the
function.

Gokul Society Residents Association

NOTICE

24 October 2022

New Year’s Eve Celebration

On December 31, 2022, the Gokul Society Residents Association will organize a big New
Year’s Eve celebration in the colony. The event will begin at 7 p.m. Residents of the society
are invited to participate in the activities and make it a big party. Furthermore, Everyone is
compelled to wear masks at all times throughout the festivities. We will also ensure that all
COVID-19 precautions are performed which includes sanitization of the location.

(Signature)

Mr Kamlesh

President of ABC Society Residents Association

Q2.You are Rahul /Rashmi. As President of the Literary Club of your school; you have
organised an inter-school debate competition on the occasion of the Silver Jubilee
celebrations of your school. Write a notice in about 50 words, informing the students of
your school about the competition.
 Literary Club
ST. THOMAS PUBLIC SCHOOL, LUCKNOW

5 Dec. 20XX

NOTICE

The Literary Club is organising an inter-school debate competition on the occasion of the Silver
Jubilee celebrations as per details given below:

Date : 18 Dec. 20XX

Time : 11 a.m. onwards
Venue : Saraswati Auditorium
Topic : “Nuclear Armament is India’s best defence against cross-border terrorism”
Last date for receipt of names: 10 Dec. upto 4.30 p.m. in the Activities Room.

Rahul/Rashmi
President

Q3. You are Avani/Avinash. As the Secretary of Students’ Forum you want to start a
Wall Magazine for the students of the school. Write a notice inviting articles, stories,
poems and campus news for the Wall Magazine.
 Students’ Forum
ST PATRICK SCHOOL, SHIMLA

20 July 20XX

NOTICE

It is proposed to launch a Wall Magazine outside the Senior Common Room. This will
help in churning out the creative and literary talents of students.
Items : Articles, stories, poems
Length : Not more than 400 words
Size : Foolscap paper with margin
Date of Submission : 5th of every month

Contact your coordinator for further details

Avani

Secretary

Examples

Q1. You are Secretary of the History Club of Vidya Mandir School. Draft a notice in not more than 50
words informing students of a proposed visit to some important historical sites in your city.

Q2. You are Secretary of Gymkhana Club, Madurai. Write a notice in not more than 50 words informing
the members to attend an extraordinary meeting of the governing body. Include details like date, time,
venue etc. Sign as Prabhu/Pratibha.

Q3. You are Secretary of J.P. Narain Housing Society, R.W.A., Meerut. Draft a notice in not more than
50 words stating that the second instalment of maintenance charges falls due on 31st March 2011, and
requesting the members to pay before the due date. Sign as Anil/Anita