Decoding Infotype 3

Info type 3 works as central Info type for Payroll processing for Employees.
It is created automatically when the Employee is hired and is updated automatically when
Payroll runs and time evaluation is executed for the Employee.

This Info type consists of two sections.

Section 1: For Payroll / Retro accounting

This section is for storing data for Payroll and retro accounting dates. These dates are very
important, as how Payroll will run, from which period it will run.

We can also decide if the Payroll will run or not run for the Employee.

What these fields mean?

Earl Pers RA date:

The date to which the system carries out Retro run for the Employee.

E.g Due to some reason, you need to the Employee to be rerun pay from Pay period 3 ( i.e
March 2013), then this date can be set to 2013.03.01

Run Payroll up to: This is the date up to which Payroll is run for the Employee.

Do not account after: If this date is mentioned, the Payroll for the Employee does not go
beyond this date.

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Accounted to:

The date till which Payroll has run for the Employee. In this case the Payroll has run till
2011.02.26.

When ever the Payroll runs for the Employee, this filed is updated.

Earliest MD change:

When master data relevant to Payroll is changes, the effective date is stored in this field.

e.g. We are in Pay period 5 (May 2013) and we changed Info type 14 for an employee, with
start date as 2013.04.01 (i.e. for Pay period 4).

In this case Earliest MD change will be updated with 2013.04.01 and retro will be triggered
from this date.

Mast. Data chng. Bonus

This filed is similar to Earliest MD change. It is updated when master data is changed.
Retro runs for Bonus as per this date.

Pay roll correction

If an employee is rejected by a payroll run because of a master or time data error, the
system flags the Payroll Correction indicator for the employee.
The Payroll Correction indicator is also set if an employee’s master data has been changed
in the correction phase of payroll accounting with retroactive effect.

Matchcode W is structured using the Payroll Correction indicator.

What is Matchcode W?

Matchcode W is a list of all Employee numbers for a selected payroll accounting area and
its payroll period which were rejected during payroll accounting because of incorrect data.

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Personnel number locked:

If you flag the persno locked (personnel number locked) indicator, the employee is excluded
from payroll. The employee’s personnel number is then not selected for processing.

Section 2 : Time evaluation:

This section controls how the time evaluation will run for the Employee.

When the last time evaluation ran and when the next time evaluation will run for the
Employee.

Earl. Pers. Rec date: This field enables you to determine the earliest recalculation date for
individual employees.

PDC recalculation: This field specifies the date on which the next time evaluation run
should start

Pers calendar from : The date from which the Employee calendar to be generated