To:- Memo No: PA Internal Audit 2022

A Gani, Syed, R Venkat, Ayon, Arvinth, R Bhoite, Date: 2022-10-10

Anand Prep. By: Manojkumar Panchal
Copied to:
Joher Jerwalla

PA Internal Audit 2022

AUDIT OBJECTIVES
To verify compliance with policies and procedures of the DNV Quality Management System concerning
PA Industrial Scheme Services delivered by SCPA, India

Audit Date In week number 43 or 44, Auditor and Auditee shall mutually agree on convenient
date

Audit Reference PA Internal Audit 2022

Audit type ✘ Remote audit

Audit scope - ATEX / IECEx

- PED / Welding

- CPR Structural Metallic Products

- Machinery Directive, LVD and EMC

- Local Scheme Services

Audit Criteria ISO 17065 / ISO 17021-1

Scheme requirements under the Audit Scope

ICP’s and SSP’s

Local Procedure, instruction, and other checklists

Audit Team A Gani, Syed, R Venkat, Ayon Nag

HEAD OFFICE. DET NORSKE VERITAS AS, VERITASVEIEN 1, 1322 HOVIK, NORWAY. TEL: +47 67 57 9900 FAX: +47 6757 9911
Audit Plan

Scheme Auditee Operation Support Auditor Scope to be verified during

Service the audit

ATEX / IECEx Gani Venkat

PED / Welding Arvinth, Ayon Quote stage – Opportunity,

R Venkat, RFQ, Quote technical and
Bhoite commercial approval, PCA
Srivalsan (*)
Execution of audit and
CPR Ayon Nag, Arvinth
reporting - Scheduling,
Structural R Venkat
Competence, Impartiality
metallic,
component, Technical review and
ISO3834-2 certificate issue

Machinery Gani, Syed Anand

Directive, LVD
and EMC

Local scheme Arvinth, Syed Bhoite

service

(*) Srivalsan will be contact point and shall facilitate / participate in audit of all scheme service.
Auditor shall document the reference of objective evidence verified and shall be included in audit
report.

Any finding identified during the audit shall be closed within two weeks from the date of audit.

HEAD OFFICE. DET NORSKE VERITAS AS, VERITASVEIEN 1, 1322 HOVIK, NORWAY. TEL: +47 67 57 9900 FAX: +47 6757 9911
 Audit report

Audit Date 2022.10.14

Auditor R.Venkatakrishnan
Auditee Gani Ashraf Ali
Scheme Service ATEX and IECEx

Detail of projects verified during the audit:-

 Client : Pyro Electric Instruments, Project Ref PRJC-598012-2019-PRC-IND for ATEX and
IECEx, Type of Audit : RCA
 Client : Yokogawa UAE, Project ref PRJN-276131-2021-PA-IND for IECEx, Type of audit : IA

Summary of audit:-
On random sampling the order covering ATEX and IECEx were selected and verified for compliance
with reference to Sales Procedure Doc Ref DMSP-2-PA-EX-01 Rev 4, DMSP-5-PA-EX-01 Rev 5,
DMSP-5-PA-IECEX-01 Rev 1, 2014/34/EU and IEC80079-34:2018
The RFQ, Contract review, Audit reports, QAR and PQAN were verified

Positive points
 Audit reports with supportive backup documents
 Good feedback from the customer on audit perspective
 On time reporting and submission to TR

Area for improvement if any (shall be supported with findings)

 RFQ filled by the customer shall be maintained
 Client Signed PCA Shall be maintained
 Appropriate usage of updated template for RFQ, PCA, Audit report shall be done
 The Regulatory attachment form shall be maintained

Audit findings

Requirement Findings Root cause Correction / Audit finding

Corrective closure
action
RFQ filled in by the a) RFQ Filled by the We have repetitive It will be Corrective
customer shall be client found not orders from these ensured action
maintained available for the clients and the henceforth. accepted will
Yokogawa, Project ref technical be verified for
PRJN-276131-2021- requirements are compliance
PA-IND. discussed and during next
b) Completeness of agreed through e- audit
RFQ Filled by the mails.
client found not All the client
available for the Pyro requirements have
Electric, Project Ref been documented
PRJC-598012-2019- through e-mails
PRC-IND hence RFQ form
was missed during
the Quotation
process.
For The client For Yokogawa: Signed contract Corrective

HEAD OFFICE. DET NORSKE VERITAS AS, VERITASVEIEN 1, 1322 HOVIK, NORWAY. TEL: +47 67 57 9900 FAX: +47 6757 9911
Client Signed PCA Yokogowa, Project ref with respect to our received from action
shall be PRJN-276131-2021- PCAs’ Terms and client and accepted will
maintained PA-IND Signed PCA conditions, their uploaded in be verified for
was found to be not legal Team had System. compliance
available, the P.O issues to sign the The Certificate during next
issued by Client Ref contract. Multiple process is audit
4509264102 also rounds of governed by
doesn’t define the discussions/ our PCA & its
scope of certification Assurance led to Terms and
release of PO from conditions.
their side.
Updated formats PCA and RFQ used for The proposal was Use of latest Corrective
shall be used the client Yokogowa, made in earlier contract action
was found to be in formats and sent Templates as accepted will
older version, to client before per DMS will be be verified for
Contract signed on the release of new ensured. compliance
28th Jun 2022, New formats. during next
formats released on audit
2nd Jun 2022
Regulatory The Regulatory Requirement of Separate Corrective
attachment attachment for client Regulatory Regulatory action
formats as Yogokawa found not Attachment is Attachment accepted will
applicable shall be available being fulfilled requirement will be verified for
maintained through be discussed compliance
Declaration with GCU and during next
statement in the will be audit
Latest PCA implemented as
template near advised
customer
Signature.

HEAD OFFICE. DET NORSKE VERITAS AS, VERITASVEIEN 1, 1322 HOVIK, NORWAY. TEL: +47 67 57 9900 FAX: +47 6757 9911