Contents

I. Introduction .................................................................................................................................. 1
II. Microsoft PowerPoint Components ............................................................................................ 2
The Title Bar................................................................................................................................ 2
The Ribbon Menu System ........................................................................................................... 2
III. MICROSOFT OFFICE BUTTON ..................................................................................................... 3
IV. Inserting and Formatting Text and Objects ………………………………………………………….. 4 ,5, 6 , 7 ,8
V. CREATING SLIDES: THEMES ………………………………………………………………..………………………………… 8
1. Selecting a Theme............................................................................................................... 8 , 8
2. CREATING SLIDES: CHANGING LAYOUTS ..........................................................................9, 10
Conclusion ..................................................................................................................................... 11
Bibliography ………………………………………………………………………………………………………………………….. 12
I. Introduction
Microsoft PowerPoint is a professional presentation program that allows the user to
create "presentation slides" that can be displayed on the computer screen or through a
projector that is plugged in to the computer. A PowerPoint presentation is a good way to
convey pieces of information, usually in the form of an outline, to a large audience.
Generally, PowerPoint presentations are appealing to users because they are easy to
create and edit and generally small enough to fit onto a CD or a USB Jump Drive.
Therefore, a user does not have to carry around any slides or a slide project, and, if
necessary, can make last-minute changes to the presentation.

The Microsoft suite provides support for addressing most accessibility issues that
arise with electronic documents. In order to ensure that PowerPoint documents are
ultimately accessible, content authors must utilize the formatting and layout options
within Microsoft PowerPoint that support structural markup. This structural markup
ensures that assistive technology software such as screen readers can correctly discern
and interpret the structure of the PowerPoint presentation

The Microsoft suite provides support for addressing most accessibility issues that
arise with electronic documents. In order to ensure that PowerPoint documents are
ultimately accessible, content authors must utilize the formatting and layout options
within Microsoft PowerPoint that support structural markup. This structural markup
ensures that assistive technology software such as screen readers can correctly discern
and interpret the structure of the PowerPoint presentation .

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II. Microsoft PowerPoint Components
Before you get started with Microsoft PowerPoint (commonly referred to as PowerPoint),
you will need to locate and open it on the computer. It may be on your desktop.

On the computer desktop:

1. Double-click on the MS PowerPoint icon

If the MS PowerPoint icon is not on the desktop, go to the Start menu:

1. Click ► Start ► Programs ► Microsoft PowerPoint*

*Occasionally, Microsoft PowerPoint will be in a folder called "Microsoft Office" or

similar–this will make one more step between "Programs" and "Microsoft PowerPoint" in
the diagram above. MS PowerPoint will open a blank page called "Presentation1.”

The Title Bar

This is a close-up view of the Title Bar, where file information is located. Notice the default
title "Presentation1." You will get a chance to rename your presentation slides the first
time you choose to save it.

The Ribbon Menu System

The tabbed Ribbon menu system is how you access the various PowerPoint commands. If
you have used previous versions of PowerPoint, the Ribbon system replaces the
traditional menus. Above the Ribbon in the upper-left corner is the Microsoft Office
Button. From here, you can access important options such as New, Save, Save As, and
Print. By default, the Quick Access Toolbar is pinned next to the Microsoft Office Button,
and includes commands such as Save, Undo, and Redo.

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On the left side of the window, you will see a task pane with slides and outline tabs, which
appears by default. On the bottom right area of the screen, you will find View commands
(Normal, Slide Sorter, and Slide Show), and the zoom tool .

III. MICROSOFT OFFICE BUTTON

It contains the main File Functions:

• New, Open, Save, Save as, Print, Print Preview, etc.

QUICK ACCESS TOOLBAR contains

shortcuts to Save, Undo, and Repeat
RIBBON TABS - Each Ribbon Tab displays a
Ribbon that provides a set of Tool Groups.
The Ribbon Tab and the Tool Groups
correspond to the Menu and Toolbar in previous versions of Excel.

• Tool Groups - Each Tool Group's name is shown at the bottom of the
Group

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 o Example - Home Tab

o Both the Clipboard and Font Tool Groups display their names at the bottom of their
Group .

• To Change Tool Groups click on the appropriate Ribbon Tab in the Ribbon

o Examples

 Home Tab - Tool Groups for ClipBoard, Font, Alignment, and Cell Formatting

 Insert Tab - Tool Groups for inserting Images, Charts, and Text Boxes

• Dialog Box Launch Arrow

o Some Tool Groups have a small arrow in the bottom right-hand corner

o Clicking on this arrow will open a Dialog Box which offers more options and settings

related to that Tool Group

IV. Inserting and Formatting Text and Objects

Add text with Text Home Tab >> Drawing >> Text Box OR Insert Tab >> Text >> Text
Boxes Box
NOTE In PowerPoint • Click on the Text Box button - Choose
ALL TEXT is contained Horizontal TextBox
in Text Boxes! • In the slide, click-and-drag the mouse to draw a TextBox

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 • Drag circle corner points or square side points of the text box
to change its size.
• Click within the TextBox to type text.
Move a Text Box • Select a Text Box by clicking on it • Bring the cursor over the
NOTE: You can move Border of the Text Box
or rotate any object • The cursor will change to the move icon (2 crossed arrows).
in PowerPoint using • Click-and-drag with the mouse to
the methods move the text box. • You can also
described here. Nudge a Text Box by Selecting it and
hitting the arow keys on the keyboard. This method offers
greater precision in placing an object.
• Rotate the Text Box: o Select the Text Box. Notice the green
circle directly above the box. o Bring the cursor over the green
circle. It will change to a rotate icon o Click-and-drag to rotate
the Text Box.
Format a Text Box Drawing Tools Tab - Format >> Shape Styles

• Select the Text Box. The Drawing Tools Tab appears.

• Click on the Format Tab. Format the selected Text Box in
Shape Styles:
o Shape Fill - Changes the fill color
o Shape Outline - Changes the color, width, line style of outline
o Shape Effects - Applies visual effects (shadow, bevel, etc.)
Format text in a Text Home Tab >> Font Group
Box • Select and highlight the text in the Text Box.
• Click on the Home Tab

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 • In the Font Group and Paragraph Group, you can format the
Font, Size, colour, and style of the selected text
Add WordArt - fancy Insert Tab >> Text >> WordArt
text • Click on the WordArt button >> Select the style you
like
• A WordArt Text Box appears in the slide.Type in.
Format WordArt Drawing Tools Tab - Format >> WordArt
Styles
• Select the WordArt in the slide.
• The Drawing Tools Tab will appear at the
right end of the Ribbon Tabs
• Click on the Format Tab.
• Format the selected WordArt in WordArt Styles Group
Add shape Insert Tab >> Illustration >> Shapes • Click on the
Shape button to see the list of available shapes. •
Select the shape. • Click on anywhere in the slide to
insert the selected shape
Format shapes NOTE: Drawing Tools Tab - Format >> Shape Styles
You can format a • Select the Shape. The Drawing Tools Tab appears
Shape as you format • Click on Format tab. Format the selected shape in Shape
a Text Box using Styles:
Drawing Tools Tab. o Shape Fill - Changes the fill color
See "Format a Text o Shape Outline - Changes the color, width, line style of
Box" on the previous outline
page. o Shape Effects - Applies visual effects (shadow, bevel, etc.)
to the shapes

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Lay one shape Drawing Tools Tab - Format >>
over/under another Arrange
• Select the shape.
• The Drawing Tools Tab will
appear
• Click on Format tab. Arrange the order in the Arrange Group
:
o Bring to front
o Send to back
Group, Align and
Rotate shapes

• While holding the shift key, click on the objects you wish to
group. Drawing Tools tab appears.
• Click on Format tab.
• To group the objects: Click on Group button in Arrange Group
• To align the objects: Click on Align button in Arrange Group
• To rotate the objects: Click on Rotate button in Arrange
Group Shapes in a group my still be moved and edited
individually, and will continue to correspond to their group
after being changed.
Add an image from a Insert Tab >> Illustrations >> Picture
file • Find the picture file you want to insert in the browser
window.
Add an image from Insert Tab >> Illustrations >> Clip Art
Clip Art • Search for ClipArt and other media in the right-hand search
panel.

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 • Check in "Everywhere" box under "Search in" for more
extensive results
Format an Image and Formatting process is basically the same as formatting a Text
Clip Art

Box, WordArt, or a Shape.

• Select an object (Image or Clip Art). The Picture Tool Tab
appears. • Format objects using Adjust Group, Picture Styles
Group and Arrange Group.
• Move objects: See the instructions fpr "Move a Text Box"
above.

V. CREATING SLIDES: THEMES

PowerPoint 2007 includes design elements called Themes. These elements include font
and color themes that allow for unified formatting across the presentation. As mentioned
in the Using Themes: Why It’s Important section, themes are used to give structure to
your presentation and should always be used when creating a slide presentation.

1. Selecting a Theme
1. Click the Design tab .

2. Select a Theme from the Themes group by clicking on one of the themes. If the theme
you want is not displayed, use the scrollbar to scroll through the available options.

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3. Once a theme is selected, the look and feel of the presentation will be consistent across
all slides

2. CREATING SLIDES: CHANGING LAYOUTS

Layouts are guides or placeholders for your content. Regardless of the theme selected,
there is a placeholder for a title, text, clip art, etc.
Layout Choices When a new presentation is created, the PowerPoint window opens
with a pre-defined title slide .
Note: these screen captures use the theme titled “Equity”. Your slides may different
depending on the theme selected.

• To add text to a slide, single click on each section where noted and enter the desired
text.
• Text boxes can be moved or sized individually to accommodate your needs.
• To select a different layout, click the Layout drop down menu, located under the
Home tab and select a different layout from the list provided

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Positioning or Resizing a Text Box 1. Select the text box image by single clicking it. A
gray, dashed-line border with small white boxes (handles) appears .
• To reposition a text box, single click the gray line border to make it “active”, next click
the text box and drag it to the desired position.
• To reposition an image, click the image and drag it to the desired position.
• To resize a text box or image, single
click the image or text box to make it
active, next drag one of the handles to
resize the text box or image.
• To maintain the proportions of the
text box or image, drag a corner handle
as opposed to a side, top of bottom
handle.

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Conclusion
With the help of Microsoft PowerPoint, a professional presentation tool, users can
build "presentation slides" that can be seen either on the computer screen or via a
connected projector. A PowerPoint presentation is a useful tool for providing a big
audience with bits of information, typically in the form of an outline. Users often find
PowerPoint presentations appealing since they are compact enough to fit on a CD or USB
jump drive, easy to produce and edit, and generally straightforward to use. As a result,
the user can make last-minute adjustments to the presentation without having to carry
around any slides or a PowerPoint project.

The majority of accessibility problems that occur with electronic documents can be
resolved with the help of the Microsoft suite. Content creators must use the formatting
and layout choices in Microsoft PowerPoint that support structural markup to guarantee
that PowerPoint publications are eventually accessible. Because of this structural markup,
assistive technology programs like screen readers can accurately recognize and
comprehend the PowerPoint presentation's structure.

We mentioned Title Bar and The Ribbon Menu System . Title bar is a close-up, which
holds the file information. Please take note of the default title, "Presentation1." The first
time you choose to save your presentation, you will have the opportunity to rename the
slides. The System of Ribbon Menus the different PowerPoint commands are accessed
through the tabbed Ribbon menu system. If you are familiar with earlier iterations of
PowerPoint, the conventional menus have been replaced with the Ribbon system. The
Microsoft Office Button is located in the upper-left corner, above the Ribbon. You may
access key choices like New, Save, Save As, and Print from this location. The Quick Access
Toolbar, which has functions like Save, Undo, and Redo, is pinned by default next to the
Microsoft Office Button.

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Bibliography
. https://www.csun.edu/sites/default/files/powerpoint07_basics110209.pdf
. https://mohamadbinabdullah.files.wordpress.com/2011/07/step-by-step-power-point-
2007.pdf
. https://www.uobabylon.edu.iq/eprints/publication_7_9891_6161.pdf
. https://laverne.edu/technology/wp-content/uploads/sites/46/2010/10/PowerPoint-
2007.pdf

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