Housekeeping 2 (Laundry and Laundry Valet Service)

MODULE MATERIALS
List of Modules

No. MODULE
MODULE TITLE
CODE

1 The Areas, Nature, And Scope of Housekeeping HK 323-1

2 Handling Lost and Found Items HK 323-2

3 The Process of Handling Room Keys HK 323-3

4 Mini-Bar in Guestroom HK 323-4

5 The Linen and Laundry Services HK 323-5

Sanitation in Housekeeping
6 HK 323-6

7 General Safety and Security Measures for Guests HK 323-7

The Process of Managing and Monitoring the
8 Housekeeping Job HK 323-8

9 Materials Control in Housekeeping HK 323-9

Bachelor of Technical -Vocational Bulacan Date Developed:

Teacher Education FEB. 4 2021
Major in Food Service Polytechnic Date Revised: Page __ of 85
Management
College
HOUSEKEEPING 2
Document No. Developed by:
HK 323 ANA MELISSA A. RAYMUNDO
Revision # 00
Bachelor of Technical -Vocational Bulacan Date Developed:
Teacher Education FEB. 4 2021
Major in Food Service Polytechnic Date Revised: Page __ of 85
Management
College
HOUSEKEEPING 2
Document No. Developed by:
HK 323 ANA MELISSA A. RAYMUNDO Revision # 00
 MODULE CONTENT

COURSE TITLE: Housekeeping 2 (Laundry and Laundry Valet Service)

MODULE TITLE Materials control in Housekeeping
NOMINAL DURATION: 5 HRS

SPECIFIC LEARNING OBJECTIVES:

At the end of this module, you MUST be able to:
1) learn how housekeeping materials are controlled;
2) define the concepts of measures avoiding losses of supply;
3) discuss the controls in stock requisition.; and
4) explain the difference between physical and perpetual inventory
system.

TOPIC: Materials control in Housekeeping

SUBTOPICS:
 Controlling Cost of Supplies Measures
 Preventive Measures to Avoid Losses of Supplies
 Procedures for Requisition and Reporting of consumption
 Controls in stock Requisition an issuance
 Inventory of Housekeeping supplies
 Conducting Physical Inventory
 Conducting a Perpetual Inventory
ASSESSMENT METHOD/S:
Self-Assessment
Enrichment Activity
REFERENCE/S:
 Roldan, Amelia. Introduction to Hotel and Housekeeping Operation; 2008
 Unbiztodo, Laarni. Housekeeping; 2016

Information Sheet HK 323-9

Materials control in Housekeeping

After reading this INFORMATION SHEET, YOU MUST be able to:

1) learn how housekeeping materials are controlled;
2) define the concepts of measures avoiding losses of supply;

Costs are controlled by using budgets, which are yearly plans of operation
used for the allocation of resources are itemized. The important amount
estimates of function material of expense of used and executive income.
The administration of housekeeping material is an important component of
the overall responsibilities assigned to executive housekeepers.

Bachelor of Technical -Vocational Bulacan Date Developed:

Teacher Education FEB. 4 2021
Major in Food Service Polytechnic Date Revised: Page __ of 85
Management
College
HOUSEKEEPING 2
Document No. Developed by:
HK 323 ANA MELISSA A. RAYMUNDO Revision # 00
ADMINISTRATIVE FUNCTION
 refers to the adequate selection and purchasing of supplies and equipment,
their proper use and suitable control of the amount of money invested
while ensuring the existence of a sufficient amount of goods to supply the
needs of the property.
 The classification of material is a prerequisite to the process of controlling
the large number of items used in the housekeeping department.

The Executive Housekeeper

 is ultimately responsible for the control of assets in the housekeeping
department.
 The control of expenses of fixed and operating assets is achieved by
maintaining budgets, sound purchasing procedures, and inventories.

Purchasing Housekeeping Material

 The function of buying goods in lodging institutions is a highly specialized
job.
 Buyers must be:

Purchase Order
 It is a sales contract stating the specifications of the product to be delivered
and the conditions of involving payment.

Inventory Control
 The functions of purchasing, receiving, storing, issuing, and accounting for
housekeeping material must be managed efficiently.
 The range of inventory used in the rooms division of lodging operations is
quite large, varying from textiles, guestroom furnishings, and amenities to
sophisticated department equipment and supplies.

Controlling Stocks Requisition and Issuance

 All housekeeping supplies are managed and controlled by the assigned
employee.
 Some control measures o stock requisition and issuance:In the case of
delivery from the suppliers, supplies shall be received by the hotel stock
clerk with proper documentation and checking on their quality and
quantity.
 These supplies then are stored in the central storeroom.
 Requestors or end users just like housekeeping supervisors are given
supplies only what are needed for the day.
 Requisitioned should only be for replenishing used stocks to maintain the
par stock.
 Stock requisition form is used in requesting supplies to be done on a daily
basis.
 To avoid losses and discrepancies, justified and approved requisitions shall
be presented for items to be released.

Bachelor of Technical -Vocational Bulacan Date Developed:

Teacher Education FEB. 4 2021
Major in Food Service Polytechnic Date Revised: Page __ of 85
Management
College
HOUSEKEEPING 2
Document No. Developed by:
HK 323 ANA MELISSA A. RAYMUNDO Revision # 00
Housekeeping Supplies

1. Physical Inventory – supervised by the housekeeping supervisor , involves

counting all housekeeping supplies or stocks physically which is done
weekly. Usually done during Monday for beginning and Sunday for ending.
Also done by the stock clerk followed by a checker to counter sign the
inventory report.

2. Perpetual Inventory – wherein stock custodian compares the actual count

to the estimated closing balance after deducting all issues, consumptions,
including damages or losses. Also purchases and issuances are recorded
through a bin card or stock card which ensures that the balance on hand is
always updated.

Bachelor of Technical -Vocational Bulacan Date Developed:

Teacher Education FEB. 4 2021
Major in Food Service Polytechnic Date Revised: Page __ of 85
Management
College
HOUSEKEEPING 2
Document No. Developed by:
HK 323 ANA MELISSA A. RAYMUNDO Revision # 00