MTHIS100: HEALTH INFORMATION SYSTEM FOR MLS

LESSON 10: Laboratory Information Management System

1st SEMESTER | S.Y. 2023-2024 BY: DESTACAMENTO, L.G. | 1MT01
LECTURER: SIR JOSHUA P. DESAMPARADO

OUTLINE Instrument Integration

10.1. Laboratory Information Management System ❖ Can insert control files into a particular instrument and
direct its function
10.2. Purpose of Implementing LIMS ❖ Ensures more secure data management
❖ Reduces the time of data processing and reporting and
10.3. LIMS Basics safe access to data from different instruments
❖ Import instrument result files and use extracted data
10.4. Advantages of LIMS for quality control assessment

10.5. LIMS Benefits for Laboratory Employees Procedure execution

10.6. Supported Industries ❖ Control procedures, SOPs and methods used in the lab
❖ Provides solutions allowing the lab technologies to
10.7. How to Choose LIMS configures all the processes in the laboratory step by
step
10.8. How to Implement a LIMS ❖ Continuous integration provides the opportunity to
download data in real time, during the process
10.1. Laboratory Information Management System Data management
Laboratory Information Management System (LIMS) ❖ Facilitates configuration and the process of archiving
❖ Can archive original raw data. Standardized version of
❖ Software system that facilitates the management of
data can be access from any computer or browser
samples, test results, and associated data to improve
❖ Enables migration of archive files from one medium to
lab productivity and effectiveness
another
❖ Provides harmonization of workflows, procedures and
tests, and also ensures control over the processes in
the lab DIFFERENCE BETWEEN LIMS, LIS, AND PDES
ADVANTAGES LIMS
➢ Productivity- provides easy and powerful
❖ Used to reference systems installed in industry
functionalities
settings in facilities such as pharmaceutical
➢ Automation- relieves lab technologist of their research laboratories or other industrial
time-consuming task laboratories
➢ Connectivity- provide integration with other lab
instruments LIS
➢ Cost-cutting- removed unnecessary resources used
❖ Focuses on a patient rather than on a sample
in processes
❖ Has been used in clinical conditions to store and
CAPABILITIES OF LIMS manage patients’ data and their test results

Sample Management PDES

❖ It is not specifically connected to laboratories

❖ LIMS sample management system – core functionality
❖ Software systems used to guide the development
of a LIMS
of high-tech manufacturing technologies like
o Provides accurate records of each sample
semiconductor manufacturing.
❖ Stores all the important info about the sample such as:
• Expiration date LIMS LIS PDES
• Storage ➢ Handling ➢ Focus on ➢ Not connected
• Names of the researchers and its source process a patient to laboratories
❖ Also enables to track the location of a sample ➢ Technical over ➢ Manufacturing
o From the moment you received the sample until aspect sample companies
you finish the process
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 MTHIS100: HEALTH INFORMATION SYSTEM FOR MLS
LESSON 10: Laboratory Information Management System
1st SEMESTER | S.Y. 2023-2024 BY: DESTACAMENTO, L.G. | 1MT01
LECTURER: SIR JOSHUA P. DESAMPARADO

➢ Storage of ➢ Store and Speed

sample manage
➢ How to use patients’ ❖ Goal is become paperless
the sample data ❖ Faster and more efficient receiving of information
❖ Streamlines cooperation between different labs

10.2 PURPOSE OF IMPLEMENTING LIMS Improving work comfort

Purpose of Implementing LIMS ❖ Significantly mitigates the burden of working in the lab
❖ Ensures safety of both lab workers and the sample they
❖ One of the most crucial advantages of LIMS is that it are working as well as the data obtained
provides a single platform for various laboratory ❖ Detects any aberrations and immediately reports them
activities which enables all relevant information to be
safely stored in one place
o Supporting paperless laboratory approach
10.3 LIMS BASICS
ADVANTAGES
Features of the lims
➢ Efficiency
How does it work?
➢ Safety
➢ Compliance 1. Audit management 9. Manuals and electronic
➢ Speed 2. Barcode handling data entry
3. Chain of custody 10. Method management
Efficiency 4. Compliance 11. Personnel and work
5. Customer relationship load management
❖ Significantly improved and facilitates work in the
management 12. Training management
laboratory
6. Document 13. Quality assurance and
❖ Reduces the number of unnecessary resources used in management control
the processes 7. Instrument calibration 14. Reports
❖ Ensures highest level of performance, optimization of and maintenance 15. Time tracking
processes and guarantees profitability 8. Inventory and
equipment
Safety management
❖ Offers series of security measures to make sure that
the stored sensitive data is safe and sound.
Audit management
❖ Real-time monitoring and quality control are made
available ❖ Allows lab technologists to follow the path of audit,
❖ Compliance is ensured by checking prepared and from the end to the very beginning
logged samples o Backtracking
❖ Integrated with LDA ❖ Indicates the collaborator and the exact time of
o Lightweight Directory Access Protocol particular actions or to automate the audit process
o Software that is used to looked up information ❖ Detects irregularities and reports them
or devices within or included in a network
o Safer because you know who’s connected and Barcode handling
where the information goes
❖ Provides more accurate data input, tighter
Compliance sample/instrument and sample/study associations, as
well as more space for information on the label
❖ LIMS that fails to comply may lead to the laboratory ❖ Reduces risk of illegible information on the label and
facing serious repercussions or undesirable events minimizing the risk of human mistake
❖ Such losses may include product failure, remediation
costs incurred from identification correction and
reporting of problems

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 MTHIS100: HEALTH INFORMATION SYSTEM FOR MLS
LESSON 10: Laboratory Information Management System
1st SEMESTER | S.Y. 2023-2024
LECTURER: SIR JOSHUA P. DESAMPARADO
Chain of custody
❖ Important in forensic labs, evidence collection,
retention and procedures of disposal
❖ To maintain effective COC, it is important to store and
access information such as user ID and location ID
Compliance
❖ Very important because the failure to comply with the
regulations is likely to cause huge losses and falsities
Customer relationship management
❖ LIMS stores and handles demographic information
about the clients
❖ It streamlines and facilitates communication with
associated clients
❖ Some LIMS can allow the client to replace an order for
a sample
Document management
❖ Includes functionalities to upload and index documents
of almost any file type and size and provide text search,
convert and export relevant formats such as pdf, or add
documents as attachment in the system.
Instrument calibration and maintenance
❖ LIMS offers the functionality to schedule important
maintenance actions and calibrations of lab
instruments
❖ Stores detailed records of such activities and allows lab
technicians to constantly monitor the technical
conditions of lab instrument
Inventory and equipment management
❖ Can help measure, record and control inventories as
well as manage laboratory equipment
Manual and electronic data entry
❖ Provides fast and dependable interfaces that allow for
seamless implementation of data by a lab technician or
electronic component
Method management
❖ LIMS unifies and arranges all the procedures performed
in the laboratory
❖ Provides laboratory technologists with instructions for
performing current operations
BY: DESTACAMENTO, L.G. | 1MT01
Personnel and workload management
❖ Ensures the possibility to schedule tasks and events,
consequently streamlining the process of workload
management
Training management
❖ Apart from organizing work schedules and storing
employee information, LIMS offers an opportunity to
schedule and plan trainings for lab technicians
Quality assurance and control
❖ Runs efficient quality checks of samples or products,
depending on the type of lab
❖ Also automates the logging of sample or products and
extracts management information quickly
Reports
❖ Allows to create and schedule reports
❖ Can be prepared in a specific, required format to meet
laboratories needs or regulations
Time tracking
❖ Can track the amount of time an employee spends at
work in general
❖ It can be useful for a payroll purposes
10.5. LIMS Benefits for Laboratory Employees
LIMS Benefits for Laboratory Employees
➢ Collaboration
➢ Data visualization
➢ Sample management
➢ Data management
➢ Workflow management
Workflow management
❖ Minimizes the need for manual steps to a bare
minimum, at the same time reducing the probability of
human error
❖ Allow focus less on documentation and more on actual
research
Sample management
❖ Ensures sample traceability, from receipt to their
disposal by simplified sample tracking
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 MTHIS100: HEALTH INFORMATION SYSTEM FOR MLS
LESSON 10: Laboratory Information Management System
1st SEMESTER | S.Y. 2023-2024 BY: DESTACAMENTO, L.G. | 1MT01
LECTURER: SIR JOSHUA P. DESAMPARADO

❖ Can also monitor assigned jobs, as well as trace
associations between instruments and reagents with
samples
Data management
❖ Eliminates manual transcription, making lab technician
work easier
❖ Can also benefit from the centralization of data, as well
as backup
Collaboration
❖ Allows free and seamless cooperation and
communication between different lab employees,
enabling data to flow freely between roles with the
organization
Data visualization
COMPLETE RETURN OF INVESTMENT
❖ Should provide improvements in organizational
procedures, regulatory compliance, limiting labor costs,
as well as share holistic benefits like improved safety,
quality assurance and protection for data integrity
10.8. How to Implement a LIMS
Engage end users
❖ It is crucial to engage the whole team
❖ Get their opinions and hardship and ask them
questions
Define your workflows
❖ Mapping your lab’s workflow

❖ By enabling access to critical data, LIMS facilitates Select the vendor

processes of review and evaluation for executives and
lab managers ❖ Vendors can have completely different approaches
❖ Executives can also benefit from clear visibility of KPIs
Design your lims
(key performance indicators)
❖ Provide vendors necessary information and be
inquisitive, ask many questions and engage staff
10.6. Supported Industries

Supported Industries
1. Food industry
2. Industrial production
3. Pharmacy and biotechnology
4. Environmental protection
5. Criminology
6. Diagnostic and health care

10.7. How to Choose LIMS

SAMPLE REGISTRATION ANALYSIS

❖ Consider electronically systematic inputs, with
centralized storage destination
❖ Low TAT should be also included

REPORTING AND INVOICING

❖ Should carry out reporting and data exports into a
central repository of quality control-approved data

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