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No. 28575300052019 /RD Dt. 13-Nov-2023

From
Shri Sarbeswar Singh, OAS(SS),
Special Secretary to Government

To

The ElC. Rural Works.

Chief Engineer (Plan Roads).

Rural Works Rural Works

Chief Engineer (Building & Bridges).

Rural Works Rural Works

Chief Engineer (PMGSY), Rural Works

Sub: Minutes of the monthly review meeting held on 01-11-2023.

Sir,

With reference to the subject cited above, I am directed to enclose

herewith the minutes of the monthly review meeting taken by the Principal
Secretary, Rural Development Department on 01 .11.2023 through oSwAN
VC for your information and necessary action.

It is requested to send the compliances of the decisions taken in the

meeting by 18th Novembe/23.

Yours faithfully,

t1i:,40v1'
'
'"';--)'
Special Secretary to Govt.

CC:

1. PS to Hon'ble Minister Rural Development, Skill Development and

Technical Education for kind information of Hon'ble Minister.

2. PS to Principal Secretary for kind information of Principal Secretary, RD

Deptt.

3. All Officers, RD Department for information and necessary action.

4. CCEs, all RW Circles for information and necessary action.

5. SEs/EEs of all RW Divisions, DGM NBCC Odisha, Bridge & Roof Odisha
for information and necessary action.

6. All Collectors for information and necessary action.

7. Deputy Secretary (NABARD), Finance Department for information. He is

requested to co-ordinate with the NABARD for reconciliation of DPR and
PCR submitted by RD Department.
Proceedings of the Review Meeting chaired by Principal Secretary, R.D. Department, Govt. of
Odisha, Bhubaneswar held on 01.11.2023 on different activities of the Department.

The monthly review meeting for the r;;; october'23, was held on 01.11.2023 under the
Chairmanship of the Principal Secretary, R.D. Department, in the Conference Hall of the Department
in presence of Director, Special Secretary, EIC-cum-Special Secretary, Additional Secretary (FE),
Additional Secretary (OE), FA-cum-Additional Secretary, EIC RW, Chief Engineer Bridge & Buildings
and Chief engineer Roads of RW Organisation. The meeting was attended by the CCEs, SEs, EEs and
other field engineers through OSWAN VC from respective Districts. The representatives of Bridge &
Roof and NBCC also attended the meeting from respective district headquarters.
At the outset, Principal Secretarywelcomed all members present in the meeting. He expressed
his disappointment on the overall performance of the Divisions both in financial and physical
achievement during the month of October'23. He also expressed his displeasure for non-achievement
in sectors like tender finalisation, work completion and warned that action will be taken against all
from JE to Chief Engineer for such non-performance.
Further, PrincipalSecretaryinstructed that utmost importance is to be given to Pension and
Promotion matters of the employees pending with RD Department. fu regards Pension matters, there
are two categories of employees i.e. (i) Employees who have retired from RD Department and where
RD Department is the PSA (ii) Employees, who have retired from RD Department but PSA is other
Department like Works/Home etc. Principal Secretary directed that in both categories, the concerned
field offices have to take all necessary steps to send the final pension papers to AG if RD Department
is the PSA. In other cases, pension papers are to be forwarded to the Department which is the PSA for
the retired employee concerned.
For the pension and promotion matters, another linked hindrance is pending Disciplinary
Proceedingcases. Hence, pending DisciplinaryProceedingsareto befinalizedatthe earliest. Principal
Secretary directed the Inquiring Officers to complete the inquiry and submit inquiry reports at the
earliest. He also suggested that while conducting the inquiries, priority should be given to the retired
employees. He expressed that since pension rule has been revised and the provisional pension will
not be continued after 5 months, all pension sanctioning authorities should ensure that no case is left
. beyond 6 months of retirementfor sanction of final pension, failing which the official concerned shall
be taken to task as the retired person shall be liable to be pa id his pension amount with 18% interest.
Additional Secretary (FE) informed that there are t4 cases pending with RD Department for
sanction of final pension in which pension papers have not been received.
Principal Secretary directed that it is the duty of the concerned PSA to collect the pension
papers of those retired persons and the concerned authorities should personally contact those
persons, collect the required papers and dispose allthe cases by end of 3fth Nov. Additional Secretary
(FE)to monitor the same.
Thereafter the meeting was held on the following agenda:

Grievance received from CMO

E|C-cum-Special Secretary informed that, as on date, 797 (Bridge-274,Road-523) grievances
have been received from 27 Districts through CMO. Out of which, 217 {Bridge-l72, Roads-45) are
found feasibleand444 grievanceswerefound notfeasible. Feasibilitystudy of L36projectsareunder
progress. The approximate cost of 217 feasible projects is Rs.1537.87 crore. Out of 217 feasible
projects, 13 are in progress, L15 projects are in tender stage, 23 are in DPR stage and 65 are in Survey
& Investigation Stage.

Financial Achievement
As per IFMS, the overall expenditure was 34.38% of the budget provision. As per decision taken in the
reviewmeeting held on 30.09.23,63.55% allotmenthas been givenagainstthe budget provision. In
WAMIS, the overall % of expenditure againstthe allotment was 44.87. However, 22 Divisions have
neither incurred expenditure of Rs.L5crore nor achieved 60% of allotment. Such Divisions are
Balasore-ll -L4.97 (34%1, Dhenkanal-l4.50 (49%1, Karanjia - 1"4.17 134%), Keonjhar- 13.65 (4L%1,
Deogarh- 12.96 (69%|, Bhadrak-ll- 12.88 (32%1, Nayagarh-ll- 12.58 (68%1, Kendrapara - 11.91 (30%1,
Jharsuguda-11.5O (33%), Kendrapara-ll- 11.40 (42%1, Dharmagarh-11.01 (M%1, Nuapada-10.10
(50%1, Kandhamal - 10.80 (32%1, Gajapati-10.69(42%1, Dhenkanal-ll-9.32(5O%l Jeypore-8.82 (38%1,
Khariar- 8.64 {33%1, Bhadrak-8.63(34%), Titilagarh-6.93 (32%1, Kalahandi-6.71{32%1, Samablpur-
5.35(42%1, Kuchinda - 3.52138%l
Principal Secretarv directed that allotment should be 70% of Budset provision bv end of
November. FA-cum-AS to monitor the same. Regarding expenditure against allotment, minimum 70%
of expenditure to be made and amount-wise it must be minimum of Rs.20 Crore bv end of
November'23.
Biiu Setu Yoiana {BSY}
The status of bridge projects under BSY taken up in different years i.e., prior to 2O2L-22, during
2A2I-22, 2022-23 & 2A23-24 were discussed.
A. Bridge proper completed without approach roads
The Chief Engineer, Building & Bridges explained that out of 92 bridges, where bridge proper
has been completed but approach roads not completed, 17 bridges have been completed during last
month & balance 75 are not completed. As per commitment of SEs/EEs, the Division-wise targets are
given below:
Name of R.W. Name of R.W. I TotalNo of Timeline for completion
Circle Division proiects November December Bevond Dec.
Balasore-l 2 2
Balasore-ll 1
a
I
Balasore I
Bhadrak-l I T
Jaleswar 2 t 1
Barioada Karaniia 2 I T
Ganiam-l 2 2
Ganiam-ll 5 5 1 1

Berhampur Mohana 1 L
Phulbani 2 2
Balieuda 3 5
Bhawanipatna 2
Kesinsa L t_
Bhawanipatna
Khariar 2 L 1
Nuapada 1 L
Puri o 3 2 L

Bhubaneswar Nimapara 2 2
Navasarh-l 1
f

Patna sa rh 1 t
Bolangir
Titilaearh 2 2
Cuttack-l 3 2 1

Cuttack Cuttack-ll 5 3 2
4
Japatsinshour 1 I

Kendra para-l 5 2 3
Kendrapara -
Jaipur-l 4 2 t
Jajpur
Jaj pur-l I 4 z 1 1.

a
Keonihar-l 7
Keonjhar
Keonihar-ll 1 1
Sundarearh Jharsusuda 2 2
 Ravagada L 1

Gunuour 1 1
Jeypore 1 1

Sunabeda Malkansiri-l 3 3
Malkangiri-ll t 1

Nabaraneaour-l 1 1

Nabarangapur-ll 2 2
TOTAL 75 48 22 5
Principal Secretary directed concerned SEs/ EEs to take needful steps to complete the projects
in all respect within the timeline. All C.C.Es were instructed to closely monitor the above projects for
completion of the same by the above time line.

As on 30.09.2023 As on 31.10.2023
Total no. of Proiects aporoved 1332 L332
Dropped 16 16
Proiect taken up 1315 1315
Completed 1223 L224
tl Oneoine 92 91
lil Tender under process 1 1
Total 1316 1316
2nd time tender for the Bridge over Luna at 5th km on Belar-Nuagaon- Teragaon-Mahakalpada
road has been invited on EPC basis. Technical bid opened on 20.10.2023 & financial bid to be opened
on 10.11.2023.
The bridge projects sanctioned prior to 2027-22 was discussed and it was instructed to take
needful steps to complete the projects at the earliest.
There are 14 bridges continuing for more than 5 years. The District/ Division-wise breakup
along with committed date of c ts bel ow
Date of completion as
No. of
51. No. Name of the District Name of Division per commitment by
Bridges
SE/EE
7 Balasore-l 7 3L.03.2024
Balasore
2 Jaleswar 1 3L.L2.2023
3 Bhadrak Bhadrak-l L 31.L2.2023
4 Navaearh Navagarh-ll 1 30.11.2023
t- 37.12.2023
) Nimapara 2
2- 37.03.2024
Puri 1- 37.72.2023
6 Puri 3 2- 31.05.2024
3- 30.06.2024
7 Bolaneir Patnaga rh 1 Tender stage
8 Jajpur Jaipur-l 1 3t.L2.2023
9 Kendrapara Kendrapara-l L Tender Staee
11 Keonjhar Keonihar-ll 1 31.O3.2024
t2 Malkansiri Malkaneiri-l t 28.02.2024
Total t4
o lt was instructed to complete the bridges within the above timeline positively.

Cl Proiects sanctioned during 2021-22

 As on 30.09.2023 As on 31.10.2023
Total no. of projects approved 550 5s0
Projects not sanctioned 19 19
Projects sanctioned 531 531
Projects Dropped 81 81
Projects taken up 450 450
(i) Completed 161 167
(ii) Ongoing 273 277
(iii) Tender finalized & Agt. to be drawn o4 n
(iv) Tender under process T2 12
Total 450 450
Principal Secretary instructed to finalize the tender process of 12 bridges within 30.11.2023
positively.

Dl Proiects sanctioned during 2022-23

As on 30.09.2023 As on 31.10.2023
1". Total No. of projects sanctioned 430 430
Dropped 58 60
Balance 372 370
2. Survey & investigation report received 372 370
3. GAD Approved 372 370
4. DPR Received 372 37A
5. AlA Accorded 366 367
6. Tender under process 372 370
7. Tender finalized 273 300
8. Ongoing 256 27L
It was instructed to complete the activities as per the timeline mentioned below:
1. Agreement to be drawn for 29 projects by 10.11.2023.
2. Finalization of tenders 70 projects by 10.12.2023.
3. AIA for the balance 3 projects must be done by 5.11.23.
All CCEs are directed to monitor timely execution of agreement as per the above schedule.

El Proiects Sanctioned during 2023-24.

As on 30.09.2023 As on 31.10.2023
1. Total No. of projects sanctioned 580 580
Dropped 7l 80
Balance s03 500
2. Survey & investigation report 440 474
received
3. GAD Approved 362 429
4. DPR received 292 394
5. AlAAccorded 292 394
6. Tender under process 286 394
7. Tender finalized 1 55
8. Ongoing 'l 3
It was instructed to take necessary steps to complete the following activities as per timeline
mentioned below:
1. Balance Sl & HP for 30 projects to be received by 10.11.2023.
2. Finalization of GAD for balance 71. projects by 25.t1,2O21
3. DPR to be finalized for balance 106 projects by 30.11.2023.
 4. M to be accorded for 106 projects by 10.12.2023.
5. Tender to be invited for 106 projects by 15.L2.2023.
Principal Secretary instructed all CCEs to monitor for timely submission of Sl report & HP, DPR
and invitation of tender as per the above dateline.

F) Bridges under MMSY-CUVDA

As on 30.09.2023 As on 31.10.2023
1. No. of projects sanctioned - 10 10
2. Survey & Investigation report received - 09 09
3. GAD approved - 08 09
4. DPR received - 07 08
5. A/A Accorded - 07 08
6. Tender lnvited - 07 08
o lt was instructed to submit the DPR for balance 2 projects by 10.11.2023 and invite tender
for the two projects by 15.11.23.
r All tenders should be finalised by 30.11.23.

The following Circles and Divisions have highest nos. of slow-moving in that order

G| Slow-moving projects: (sanctioned prior to 2O2'J,-22 & during 2021,-22 taken together)
Circle wise
I Sl. No. Rural Works Circle No. of Slow-moving proiects
1. R.W. Circle, Bhubaneswar L7
2. R.W. Circle, Cuttack 1,0
3. R.W. Circle, Sunabeda 09
4. R.W. Circle, Baripada 08
5. R.W. Circle, Berhampur 08
6. R.W. Circle, Balasore 05
Division wise
I Sl. No. Rural Works Division No. of Slow-moving proiects
1. R.W. Division, Puri 12
2. R.W. Division, Baripada 5
3. R.W. Division, Bhanjanagar 5
4. R.W. Division, Kesinga 4
5. R.W. Division-|, Nayagarh 4
6. R.W. Division-|, Cuttack 4
The CCEs and SEs were instructed to sort out the issues forthwith and ensure that both physical
and financial target are achieved & the projects are completed by December 2023 positively.
H! Month-wise completion plan of bridges under BSY up to March'23:

Sanction lompleted Up tc Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Total

Year Oct. 2023

Prior to 11 2 9 9 5 27 64
202L-22

202L-22 39 16 23 23 31 19 151

2022-23 0 1. z 4 7 2 16

Total 50 19 34 35 M 48 23r
 Plan Roads
Review was taken on the following points.
7. Sf ow moving spillover ongoing projects targeted to be completed during 2023-24.
2. Tender /agreement status of projects sanctioned during ZOZZ-23.
3. New Project proposals for 2023-24
4. Pending PCR of completed road projects under RIDF -XX /XXVlll and status of
Reimbursement claim

1. Slow moving spillover ongoing projects targeted to be completed during 2023-24.

f) MMSY (sanctioned prior to 2O2t-221
No. of spillover projects (2022-23) -52
No. of projects completed during ZO2Z-23 -23
Agreement closed -9
No. of projects spillover :o2A23-24 -20
No. of projects completed by September -6
Balance ongoing projects -1.4
As per revised targetcommunicated by RD Deptt., 7 roads were to be completed in Oct and 7 in
Nov. However,itwasseenthatnoroadwascompletedoutofthe14.Afterdetailedreview,theCE
to complete all the ongoing 14 roads by March'24 {Nov-2, Dec-10, March-2}.
has committed

fl) MMSY (sanctioned during 2O2t-221

Total no. of projects sanctioned - 381
No. of spillover projects (2022-231 - 381
No. of projects completed during 2OZ2-23 - t24
Dropped & Sub-judice -3
No. of projects spillover lo2A23-24 - 254
No. of projects completed by September -93
Balance ongoing projects - 161
It was targeted to complete 77 roads in October and 84 roads in Nov. However, it was seen
that 13 roads were completed during October, leaving total balance or 148 projects. lt was decided
that all the balance 148 woks will be completed by Jan'24 {Nov-4e Dec-2g, Jan-g0}.

fff) MMSY (LWE area sanctioned during ZO2t-Z2l

Total No. of projects sanctioned -28
No. of spillover projects (2022-23) -28
No. of projects completed during 20ZZ-23 -15
Dropped & sub-judice -2
No. of projects spillover to2O23-24 -11
No. of projects completed up to Sept. -6
It was targeted to complete all the 5 projects by October. However, it was seen that 1 work
was completed in October, leaving a balance of 5 roads. The Chief Engineer, plan Roads informed
that out of 5 ongoing roads, 3 will be completed in Nov and 2 in December.

fV) Roads under RIDF - 2O2t-22

No, of spillover projects (2O22-Z3l -23
No. of projects completed during Z0Z2-21 -15
No. of projects spillover lo2A23-24 -8
No. of projects completed up to Sept. -2
Balance ongoing projects -6
It was targeted to complete 4 roads in October and 2 roads in November. However, it was
seen that no work was completed in October. The Chief Engineer, Plan Roads informed that out of
the 6 ongoing roads,l will be closed,3 will be completed during Nov, 1 will be completed in Dec
and l will be completed in Feb.

V) MMSY-TRIP (Newly taken up PR roads) - 2O2l-22

Total No. of projects sanctioned -68
No. of spillover projects (2022-23l- -68
No. of projects completed during 2022-23 -22
No. of projects spillover to 2023-24 -46
No. of projects completed up to Sept. -16
Balance ongoing projects -30
Targetedwas fixed to complete 12 in October and 18 in Nov. However, no road was completed
during October. Chief Engineer Plan Roads explained that 16 will be completed in November and
14 will be completed in December.

Vll MMSY-lmprovement to Existing RD Roads- 2o2t-22

Total no. of roads sanctioned. -59
No. of spillover projects (2022-231 - 69
No. of projects completed during 2022-23 -37
No. of projects spillover to2023-24 -32
No. of projects completed up to Sept. -LZ
Balance ongoing projects -20
A target was fixed for completion of 9 roads in Oct and 11 in Nov. However, it was seen that
no road has been completed during October. In the review meeting, Chief Engineer expressed that
out of these 20 roads, 12 will be completed in November and 5 will be completed in December and
2 will be completed in Jan.

Vlf lCompletion of incomplete road & bridges - 2021-22

Total no. of roads sanctioned -32
No. of spillover projects (2022-231 -32
No. of projects completed during 2022-23 -zo
No. of projects spillover to 2023-24 -12
No. of tender under sub-judice and dropped - 2 (L+LI
Balance to be completed during 2A23-24 -10
No. of projects completed up to Sept. -2
Balance ongoing projects -8
A target was fixed for completion of 1 road in October and 7 roads in November. However, it
was seen that no road was completed during October. tn the review, CE Plan Roads explained that 3
roads will be completed in December and 5 roads will be completed in January'24.

Vf lll
MMSY- cMRt (rDrB) - zo2t-22
Total roads sanctioned -56
No. of spillover projects {2022-23l. .M
No. of projects completed during 2022-23 -27
No. of projects spillover to 2023-24 -L7
No. of projects completed by September -3
Balance ongoing projects - 14
A target for completion of 6 roads was fixed for month of October and 8 roads in November,
but no work was completed in October. Principalsecretaryinstructed that allthe 14 roads must be
completed during November.
 lxl MMSY- cUVDA (Connecting Un-connected Villages in Difficult Areas)-2021-22
Total No. of projects sanctioned - 3g
No. of spillover projects (2022-231 - 15
No. of projects completed during 2022-23 - 10
No. of projects spillover to 2023-24 -5
No. of projects completed by September - NIL
Balance ongoing projects -5
It was targeted for completion of 1 road in October and 4 roads in Nov., but it was found that
no road was completed. Principal Secretary instructed to complete all 5 roads in November.

Month for
Mlonth MMSY MMSY MMS] RIDF TRIP lmpvt. Completion CMRL CUVDA Total
(Sanctioned (sanctioned in LWt (Newly to of rDrB)
prior to during area taken Existin5 incomplete
2021-22) 2021-22], up PR RD road &
roads) road bridses
\ov 2 40 3 3 30 L2 3 L4 5 II2
)ec 10 28 2 a
I 6 5 52
lan-24 80 2 82
:eb-24 1 L
\tlar-24 2 2
)uring
n24-25
fotal L4 L48 5 5 30 20 8 t4 5 249

2. Tender /agreement status of projects sanctioned during 2O2Z-23.

Tender and agreement status of different schemes like CAPEX, MMSY-TRIp, MMsy-lmpvt. to
Existing RD Road, MMSY-cMRL, MMsY-cuVDA circle wise were reviewed.
Status of newroad projects sanctioned during 2A22-23 under Plan Roads ason 31.10.2023 is
as follows:
sl. Name of scheme No of road To be No of roads No of roads No of works
No. sanctioned dropped AIA tender awarded
accorded invited
I CAPEX 64 1" 63 63 s8(sl
2 MMSY-TRIP 180 1 173 773 1.67(61
3 MMsY-lmpvt to 72 7 65 55 60(s)
Existing RD Road
4 MMSY-CMRL 205 6 1e4(s) 194(s) 737(621
5 MMSY-CUVDA 99 6 8s(8) 8s(8) 82(11)
Total 620 27 s80(13)
s80(131 so4(891
During the review, CE Plan Roads explained that M has not been accorded for 5 projects under
CMRLand 8 projects of CUVDA. He further informed that there are24 projects, where LOAs have
been issued but agreement has not been drawn.
Principal Secretary directed that A/A for remaining projects must be accorded by 10s
November. ln case there is any land issue then the proiects may be dropped without further delay.
Further, the tenders for remaining projects must be invited by 15tt' November and awarded by l5s
December.

3. New Proiect proposals for 2023-24.

The status of new projects sanctioned during the year 2023-24.
 sl. Name of scheme No of road Dropped No of roads No of roads No. of
No. sanctioned AIA tender works
accorded invited awarded
1 cAPEX/SACI 235 29 20s(1) 2os{1) s(201)
2 MMSY-TRIP 581 33 s29{19) s2e(1s) 41(s07)
3 MMSY-lmpvt to 27 1 1s(s) 1s(s) 2{18}
Existine RD Road
4 MMSY.CMRL 1.47 5 130(12) 130(12) 3(139)
5 MMSY-CUVDA 22 I 2t 2L 1(20)
6 SDMF 16 1s(1) 1s(1) 0(15)
Total LO22 69 91s{38} s1s(38) s2(eoll
Chief Engineer explained that there 154 projects, where LOA has been issued but agreement has
not been signed.
PrincipalSecretarydirected that A/Afor remaining proiects must be accorded by November Ld'
and all tenders should be finalised and awarded by December 15th. In case there is any land issue
or other issues, then the projects may be dropped without further delay.

Other
1.R|DF -XX/XXVlll and status of Reimbursement claim
2. DMF/OMBADC
3. Invoice verification of Bitumen on purchase from HPCL/IOCL.
4. Kalyan Mandap, Deposit Work of H&UD Department.

1. RIDF -XXll /XXVllt and status of Reimbursement claim

The PCR position of completed projects (both road and bridge) under RIDF in different
tranches is as below:
RIDF Sector Total Nos. Nos. of Nos. of Nos. of Nos. of Balance PCRto
Tranche No, of Projects ongoing Projects PCRs be submitted
Projects Dropped Projects completed Submitted
Sanctioned
xxtl Road 277 7 270 270 0
201GL7 Bridge
xxill Road
20Lt-t8 Bridge L4 1 13 11 2

xxtv Road 93 93 93 0
2018-19 Bridge L7 1 3 13 13 0
xxv Road tu 2 L62 161 1

20L9-20 Bridge
xxvl Road
202U2t Bridge 63 15 48 38 10

n(vll Road 195 72 L24 81 43

202L-22 Bridge 233 L 103 129 91 38

xwlll Road 287 111 776 92 84

2022-23 Bridge 32 2L 13 11 z

Road totT 7 185 8E 697 u28

TOTAT Bridge 359 2 t47 2l:6 tu 52

GRANDTOTAT 1376 9 332 1041 851 1&t

Bridges
 The superintending Engineers/ Executive Engineers
were instructed to submit the project completion
Report of all completed projects by 15.10.2023 positively
failing which action will be initiated against
the defaulting Divisional Engineers.
Tranche wise details discussed is as follows:

Tranche-XXttl
(i) outof14projects,onlyoneongoingprojectisexpectedtobecompletedwithinMarch
was instructed to monitor the progress properly
2024.ft
so as to complete it within March 2024.
(ii) The construction of Bridge over river Baitarani
uchabali-padampur via uttaraposi road has been
completed. EE to submit pCR by 05.11.2023 positively.

Tranche-XXIV
out of 17 sanctioned projects,3 proiectsare in progress, out
of which 1is expected to be completed
within March 2024 & balance 2 will go beyond March 2024.
The Finance Department may be
feqUgsted fOf extension Tranche-XXIV har,^-,r rr---L
eXtension of Trenrho-Yyn, March .^-,
2O24.
Sl. No. Name of Division Name of the projects Expected date of
completion
H.L. ondge over river Bheden Hirma to
T Jharsuguda
Malda Road 30.06.2024
Lonsrructron of H.L. Bridge over Indravati at
2 Nabarangpur-l 18th km on Kodinga Chirma Nadighat R.D
30.11.2023
road under BSy (Balance Work)
H.L. bridge over Tel nadi on Sandhimunda _
3 Nabarangpur-ll
Kharipokhana road 30.77.2024

In general, for the other Tranches, it was instructed

to submit 52 pending pcRs off all
completed projects by November. For the new sanctioned
projects, the chief Engineers were
directed to submit all pending DpRs by tS.1t.ZOZ3 positively.

Roads
There are 128 PCR pending i.e. Tranche-xxv-2,
xxvlt-43 and XXV|ll-74. The Division-wise
details as follows:

Division wise no. of pCR to be submitted

Ba lasore-l-1
Angul-2nos, Dhenknal-Lno, Ba lasoie
Kesing-2nos, Khariar-lno, Nayargah_l_lno, Nimapara_2nos, puri_1no,
:,:,?::l :T,
Titlagarh-1no, Borangir-Lno, cuttack-r-1"no, cuttack-il-2nos,
Jagatsinghpur_1no,
Kendrapa r-l-2nos, Kendrapara-il-1no, Jajpur-r-1no,
Jajpur-il-1no, Keonjhar-r_1-no,
Koraput-1no, Rayagada-4nos. Gunupur-1no, Markangri-r-4
nos, sundargarh-r-2no,
Sundargarh-ll-2nos & Jharsguda_1no.
Dhenknal-4nos, Balasore-l-Gnos, Brlrrro
Boudh-1no, Ganjam-il-3nos, Batiguda-2nos,
r]:::T^r^::,_ 3_*langar-4nos,.
kesinga-2nos, Khariar-Lno, Nayagarh-r-2nos, sonepur-Lno, Borangir-2nos, cuttack_r_
2nos, cuttack-il-2nos, Jagatsinghpur-1no, Kendraparar-1no,
renoiapara-il-2nos, Jajpur_
i,r,llj:,liiil'1,l;iT:l lig'p.rl-2-nos, ,Bargarh_1no,
Gunupur-7nos, Malkangiri-r-1no,
Koraput_5nos, Rayagada_7nos,
Markangiri-il-1no, Nabarangpur-lr-2nos, sundargarhr_
5nos, Sundargarh-ll-3nos, Jharsuguda_2nos.

10
 r28
Principal Secretary instructed to submit the balance PCRs without further delay.
Further, out of 251 of projects approved in 1*& znd HPc (lst HPc -74 + znd HPC-1771 tor
approvaf under RIDF in current financial Vear 2O23-24,t7t DPRs have been submitted to Govt. for
onward submission to NABARD & remaining 80 DPRs are to be submitted. The PrincipalSecretary
directed to submit the balance DPRs by 15th Nov.

Division wise 80 pending DPRs (MMSY -TRIP-22 & MMSY CMRI-581 to be submitted to NABARD
Govt.
No of DPRs pending for submission
sl.
Name of R.W Division MMSY.
No. MMSY-CMRL Total
TRIP
a
I Anandpur 4 4
2 Angul I 1
3 Balasore-ll 7 1
4 Baripada 2 2
5 Bhadrak-ll 1 I
6 Bhanjanagar 1 L
7 Bhubaneswar t2 L2
8 Boudh 2 2
9 Dhenknal 7 I
10 Dhenknal-ll 3 3
11 Gaiapati 2 1 3
72 Jaipur-ll 5 6
13 Jeypore 7 3 4
t4 Karaniia 1 1

15 Kendrapara-l 2 2
16 Keonjhar-l 3 2 5
t7 Kesinga 2 2
18 Khariar 2 2
19 Navagarh 1 1
20 Nayagarh-ll 2 2
27 Nimaoara 3 3
22 Nuapada 1 1'
23 Puri L t
24 Rairangpur 4 4
25 Rayagada 2 2

26 Sambalpur 4 4
27 Sonepur 4 4
28 Sundargarh 1 2 3

29 Sundargarh-ll 1 I
30 Umerkote 1 L
Total 22 58 80

DMF
Reoort of cEs WAMIS fieures
Total no. of proiects sanctioned 779 1014

11
 Total no. of proiects Dropped 257 Nil
Total No. of oroiects Taken uo 454 7474
No. of oroiects comoleted 297 427
No. of proiects ongoing 90 587
No. of works vet to be started 5
It was seen that out of 1014 projects, 791 projects have been mapped by the Divisions. 223
projects are yet to be mapped. Keonjhar District (21), Angul District (721, Koraput (2), Rayagada
{12} Sundarearh (5} are the defaulting districts.
Principal Secretary instucted that the data should be updated in WAMIS and reconciled by
the Divisions by 15th Nov. and CEs are to monitor the same.

3. OMBADC
Report of CEs WAMIS fieures
Total no. of oroiects sanctioned 327 808
Total no. of oroiects Dropped 84 Nil
Total No. of proiects Taken up 243 808
No. of proiects completed t71. 304
No. of proiects ongoing 44 504
No. of works yet to be started 21
It is seen that the report given by CEs is not matching the figures of P&C Department and
the record entered in WAMIS.
Principal Secretary instructed that the data should be updated in WAMIS reconciled by the
Divisions and CEs are to monitor the same.

4. Invoice verification of Bitumen on purchase from HPCL/IOCL.

Principal Secretary instructed all Divisions to verify the invoices of the Agencies on purchase
of Eitumen, whether the same has been purchased from HPCLIIOCL/BPCL as per the letter issued by
the Department
EIC/CEs are to monitor the checking of such invoices by the Divisions, so that the quality of
bitumen can be ensured.

5. Multipurpose Hall (Kalyan Mandap), Deposit Work of H&UD Department.

CE, Building & Bridges apprised that 350 projects have been assigned to RD Department for
construction out of which, I17 are in progress, Agreement drawn for 9 works but work not started,
Agreement to be drawn-129, Tender under Process-80 and for 15 projects re-tendered/new tender
invited. There are land issues in 9 projects.
PrincipalSecretary instructed that land issues must be resolved at the earliest, agreement
for t29 projects should be drawn by 15th Nov. and tender process for all 95 projects must be
completed by end of Nov.
PMGSY
Principal Secretary, R.D. reviewed the PMGSY works on the following points:

1. Completion of balonce work of PMGSY-I & tt,

Initiating the discussion, the Special Secretary, R.D. informed that 31 projects [17 roads
(PMGSY-l 15 nos. + PMGSY-ll 2 nos.) and 14 bridges (PMGSY-I 13 nos. + PMGSY-ll 1 no.)l are ongoing
under PMGSY-l & ll. Only 1 project i.e. OR-20-290 of Malkangiri District of PMGSY-l work has been
completed in the month of Oct'2023, though the PlUs had committed to complete 7 roads & 6 bridges
in the month of Oct'23. However, 8 projects (4 roads and 4 bridges) are almost in completion stage
and will be completed by Nor'23. The completion programme as committed by the PlUs are as
follows:

12
 st. Committed date of Total no. Package No.
No. comoletion of Proiects
l. 30.11.2023 8 oR20197, OR19N201, OR25320, OR19LB 32,
oR25LB03, OR23273, OR25LB07 & OR27LB 22
2 3t.12.2023 7 oR20401, OR20400, OR30NBCC523, OR15LB 63,
oR17LB21, OR20LB22 & OR23LB-06
3 oR11267, ORt7478A, OR19N181, OR191225 &
3t.0t.2024 5
OR19LBN51A
4 o R11ADB74, OR24t48, OR20330, OR20287,
28.02.2424 11 o R20404(C), OR2O37, OR19N195, O R20LB-50,
oR20LB-51, OR20LB-52 & OR25LBN269
The Special Secretary also intimated that the completion of the work in 2 Packages (OR-11-
ADB74 & OR-20-404 {C)) has been delayed due to litigation in Hon'ble High Court.
Principalsecretary, R.D. expressed his displeasure over the delay in completion of PMGSY-I
& ll packages. The Principal Secretary reiterated that as the sunset date for completion of PMGSY-I
& ll works is March'2024, all the PlUs are to take necessary steps for completion of all the works by
Feb'2024 so thatthefinalbill can be cleared by March'24. The PlUs will be held responsiblefor non-
completion of the PMGSY-I& llworkswithin the date line. The PIU of Ganjam-ll& Malkangiri-lare
directed to contact the Govt. Advocate for early disposal of the litigation. The Principal Secretary
also directed that CEO, OSRRA to arrange a reyiew meeting with M/s NBCC officialsfor completion
of all incomplete PMGSY works awarded to M/s NBCC ttd. and pending NQM ATRs.

2, PMGSY-|il works not completed even the stipulated time is over.

There are527 roads having balance length of 2385.73 Km. has been delayed and though the
stipulated date of completion is over but the work has not been completed till now against 525 road
works (2390.30 Km.) in the last review meeting on dtd.30.09.2023. The maximum no. of slow
progressing road works is in R.W. Division, Ganjam-ll, Cuttack-ll, Cuttack-|, Jagatsinghpur & Jajpur-|.
Principal Secretary, R.D. directed all the concerned CCEs & SEs to take proactive steps to expedite
the progress and also reiterated that the no. of spillover works if increased then it the responsibility
of the CCEs to expedite the progress of the work by closely monitoring the progress.
Special Secretary, RD instructed to expedite the progress and the no. of road works in which the time
pe riod is over should be completed and the no, should be decreased in the next review meetlng.
Sancl ioned + Spill over Comoleted Balance
st.
Year No. of Length No. of No. of Length No. of No. of Length No. of
No.
road (in Km.) hridse road (in Km.) bridce roao (in Km.l bridse
2020-2L 0 828 5364.22 64
1 828 s419.98 64 0
(Sanction)
1404' 9320.15 92.
2021-22 (Sanction - (Sanction
(Sanction -
z (Sanction + 3955.93 + - 28+ 48 2472.55 0 13s6 6847.49 92
575 + Spill
Spill over) Spill over - Spill over -
over - 828)
536/..Z2l 64)
149
2022-23
(Sanction
(Sanction
3 1356 6847.49 -57+ 409 2516.39 8 947 4331.10 141
+ Spill
Spill over
over)
- s2)

2023-24 r23
4 947 4331.10 r47 239 1346.33 18 708 2984.77
(Spill over)

Total r 696 6391.14 26

3. Division wise Physical target.

13
 The Special Secretary, R.D. intimated that the target fixed by Govt. of India is 2155 Km. but as
directed by Principal Secretary, RD the target has been fixed for 3200 Km. and accordingly a month
wise target has been communicated to allthe Divisions. The achievement for the month of Oct 2023
is 143.55 Km. against the target of \67.37 Krn. The achievement made during the year 2023-24 is
1-355.41 Km. Principal Secretary expressed his displeasure over the less achievement with respect
to the target and directed to expedite the progress so that the short fall can be compensated in the
month of Nov'23.

4. Division wise pending NQM ATRs.

Currently a total of 5 NQM ATRs are pending for more than L year with 5 PlUs namely R.W.
Division, Jajpur-l (1), Bhadrak-l(1), NBCC Koraput (2), NBCC Phulbani (L) & NBCC Rayagada (1). Special
Secretary, RD directed the PlUs to submit the ATRs immediately that has been delayed beyond 1 year
for necessary submission to Govt. of India, PrincipalSecretary, RD also expressed his displeasure
over the pendency of ATRs and directed that all the NQM ATRs will be complied within 3 months
from the date of creation as per the SOP and a new column to be added with category indicating
NQM ATRs pending within 9 months to 12 months for the next review meetings.

5. Payment stotus for maintenonce ol PMGSY works in E-marg and completion of Rl & PE,
ln the financial year 2023-24, as on 01.11.2023 an expenditure of Rs.61.85 Crore (42.58%) has
been made against the target of Rs.145.27 Crore. The percentage of Expenditure in R.W Divisionq
Raygada 113.43%1, Ganjam-ll(16.38%), Ganjam-l(16.59%), Purilt9.34%) and Kesinga(20.$tlo/ol are
miserable.
The percentage of achievement under Rls & PEs are 86.757o & 61.57% respectively in the
month of September-October-2023. The maximum no. of Rls missed by PlUs are R.W. Division
Balasore-ll,Angul, Baliguda, Nuapada and Bargarh. Maximum no. of PEs is pending with R.W. Division,
Mohana, Rairangpur, Bhadrak, Nayagarh-l and Ganjam-ll. Principalsecretary, R.D., directed that the
progress is still slow and instructed allthe PlUs to expedite the Expenditure and complete the Rls
& PEs for the month of September-October-2O23 immediately.

Periodical Maintenance
Status of 5 years Completed PMGSY Roads:
ln the financialyear 2023-24, the provision has been madefor periodical maintenance of 5
year completed PMGSY (POST DLP) for 7437 roads (Length-4442.91Km.)for an amount of Rs.635.64
Cr. The tender for 1363 projects has been invited out of which 1338 projects have been finalized. Out
of baf ance 25 nos., 22 are under court case and 3 are re-tendered. The agreement has been made for
85L projects and for balance 487 projects agreement to be completed within a week. Principal
Secretary, R.D., directed that allthe agreement should be completed within a week positively.

Status of Non-PMGSY Roads:

For maintenance of non-PMGSY roads, budget provision of 477.90cr. has been made. lt was
apprised by EIC that 2578 roads have been approved for maintenance and tender has been invited
for allthese projects. Out of this, tenders have been finalized for 1737 and agreement has been drawn
for 788 projects. Principal Secretary directed that alltenders should be finalized by 15th October.
t e-Governance
Principal Secretary also reviewed the status of pending grievances under CM Janasunani and Mo
Sarkar.
1. CM Janasunani
It was informed that 318 grievances are pending, out of which replies have been submitted
for 83 grievances, which are pending at CMS/CS for review. At the Department level, the pendency is
2. Hence the total number of grievancesto be replied is 233. Out of the same, 99 are pending with

14
BDOs/DRDA/etc. and 134 are pending at field level. All field officers were directed to give utmost
imoportance to CM Jansunani and all pending grievances should be disposed of at the earliest.

2. Mo Sarkar
In was informed that during October, details of L224 visitors have been registered under Mo
Sarkar portal. Three Divisions like BBSR, Kalahandi, Malkangiri-l have not entered any visito/s
detail. Another twenty-two Divisions like Balasore (2), Kesinga (2), Nuapada (2! Jajpur-ll (2), Jajpur
(3), Dharmagarh (6), Khariar (6), Kuchinda (61, Balasore-ll(7), Bargarh (7), Sambalpur (8f, Ray4ada
(8), Cuttack-ll(10), Kendrapara-l{10), Nayagarh (11}, Dhenkanal(11}, Bhadrak-ll(111, Malkangiri{l
(111, Boudh (11), Bhadrak (121, Rairangpur (12), Puri (14) have entered less than 15 visitors' details
Total 7 feedback have been received from the visitors, where action is to be taken by the
Divisions. Out of this one has been addressed by the Nimapara Division. Action for restfollowing 6
ar.e to be taken by the Division : (i) Udayanath Jena-907881,4327- Security and withheld amount of
Rs.23,00,000 pending under PMGSY Package No.OR-17-212 - RW Division Keonjhar. (ii) Samrat Ku
Behera-7008744837- Billamounting to Rs.95 lakhs pending since 11 months- DegreeCollegeOlabhar.
RW Divn-ll, Kendrapara. Deviation pending in O/o ElC, Rural Works. (iii) Arupananda Dhala-
9777598827-EOT for the road i.eBanipanka to Chaliagadia pending in the O/o ElC, Rural Works-
Pending from July'23 (iv) Final Bill of Madhupura Vellora Boxcell bridge on Kanda Gaon Road is
pending for more than 6 months- Balasor Division- Aditya Prasad Das. (v) Final Bill for Model School
Building at Baharaposi, RW Division Deogarh pending for more than 5 yrs. - Buswajit Swain-
9658708542 (vi) Bill pending for construction of Multipurpose Cyclone Shelter. RW Division-ll,
Kendrapara - Basant Kumar Biswal-8328853125. Allthe above feedbacks should be attended with due
sincerity.

3. OSWAS
During, 1st to 30th October, all 80 line offices have started using OSWAS. During the period,
1568 files have been created, 5338 Daks have been diarized, 1437 Daks and 1959 files have been
processed by the Division/Circle offices. However, 18 offices have not used OSWAS and 16 offices
have not processed any file.

4. e-Despatch
Four Offices i.e. Dharmagarh, Karanjia, Mechanical Division BBSR, Electrical Division
Sambalpur have not used e-Despatch.

Afier detailed discussion, the following action points were token:

1. Allotment should beTO% of Budget provision by next month and minimum 70% of expenditure
to be made and amount-wise it must be minimum of Rs.20 Crore by end of November'23.
2. All CCEs/SEs/EEs were instructed to have review and interaction with the contractors
regularly. Detailed month wise completion programme both physical & financial should be
finalized by CCEs & to be monitored accordingly'
3. nitiative is to be taken to complete all projects sanctioned prior to 2027-22 before Dec'2023
f

& any violation to this instruction will attract action against the defaulting officer.
4. The status of approved design ofthe bridges handed over to the Contractors will be an agenda
for discussion in the next review meeting.
5. There will be two project boards in each project, one at starting point and another at end
point.
6. Administrative Expenditure for Building repair work and status of final design/alignment given
to the agency will be added in the agenda for the next monthly review meeting'
7. FA-cum-AS to coordinate with Finance Deptt. and NABARD regarding submission of PCRs, DPRs
and related issues and write to FD/NABARD regarding extension of time for Tranche - XXlll
and Tranche - XlV.

15
8. Grievances received from CMO to be properly monitored and updated by E|C-cum-Special
Secretary, RD Department.
9. Land acquisition processshould startimmediatelyafteraccordanceof A/A. Delayinthe matter
will be viewed seriously.
10. Special Secretary will arrange a meeting with PCCF (Nodal), FE&CC Department for early
disposal of forest diversion/clearance cases.
11. Grievances received through CM Janasunani portal marked to the line offices should be replied
within 7 days with appropriate ATR in the portal.
t2. All Divisions must maintain the visitors' register and enter in WAMIS under Mo Sarkar Module.
13. All Divisions working projects under DMF/OMBADC mustenter the projects being executed in
WAMIS and map the same with the list of P&C Department uploaded in WAMIS.
The meeting ended with vote of thanks to the chair. A /

^","i;i:ffi

16