Expertise Contracting Company

Business Unit Document Ref No.: Rev. No. Effective Date Page No.
Operations &
FM-DIV03-MPD-0002 02 20th October 2022 1 of 3
Maintenance
New Vendor Registration Form

Vendor Details
Vendor Type Local Overseas
Vendor Name
Type of Organization Company Establishment Individual
Commercial Registration No.
VAT Registration No.
Name as per ZAKAT

Material Manpower Rental Other

Supplier Type If others, please mention the type:
Service Equipment Rental

30 days 45 days 60 days 90 days 120 days

Payment Credit
Terms
Advance** If others, please mention the credit terms:

Address
P.O. Box No. City
Street Name Zip/Pin code
Telephone No. Country

Accounts department – Contact Information

Contact Name Designation
Email ID Contact No.

Banking details
Bank Name Currency
Beneficiary
Account No.
Name
IBAN SWIFT Code

Required Documents for vendor registration - KSA

1 CR Certificate ☐
2 VAT Registration ☐
3 ZAKAT Certificate ☐
4 Chamber of Commerce attested bank details* ☐ *Mandatory for Company
5 National Address ☐
6 Saudi National ID card* ☐ *Mandatory for Non-VAT supplier
7 Supplier Code of Conduct Policy ☐

Required Documents for vendor registration - Overseas

Bank details with below details
 Preferred currency of payment, Note - All documents should additional
1 ☐
 SWIFT Code. be signed by Expertise Sourcing
 Seal and signature of authorized person Department head.
2 Certificate of business registration ☐
3 Supplier Code of Conduct Policy ☐

FM-DIV03-MPD-0002 Revision: 02 Effective date: 20th October 2022

 Expertise Contracting Company
Business Unit Document Ref No.: Rev. No. Effective Date Page No.
Operations &
FM-DIV03-MPD-0002 02 20th October 2022 2 of 3
Maintenance
New Vendor Registration Form

Financial Information
A. Paid Up Capital
B. Company Profile with Product/Services Details
C. Customer Reference List

Quality Management
A. Has quality system been certified/registered? ( YES/ NO)
B. If yes, please indicate type below and attach a copy of certificate(s).
ISO 9001 API ASME OTHER
C. Do you have a written quality manual? ( YES/ NO)
D. Do you provide certification along with the shipment of your products? ( YES/ NO)
E. Provide details of incoming materials inspection and records as well as outgoing materials
inspection.
F. Do you have written policies, Procedures and SOPs for storage of materials (provide copy)

Customer Information
A. Are you registered with these companies? (Provide vendor ref.)
1. SAUDI ARAMCO YES NO VENDOR ID
2. SABIC YES NO VENDOR ID
3. SCECO YES NO VENDOR ID
4. SWCC YES NO VENDOR ID
5. MARAFIC YES NO VENDOR ID
6. ROYAL COMMISSION YES NO VENDOR ID
7. OTHER’S YES NO VENDOR ID

CERTIFICATE
I, the Undersigned certify that all information provided along with the attachments are true. I
acknowledge and understand that the above request is for Pre-Qualification/ Registration.
Name (Owner/Authorized Person):
Title/Position in Company:

Authorized Signature: Date:

Company Seal/Stamp:

Head of the Management

Requester
Department Representative
Name

Signature

Date

Remark
To Be Filled by of Expertise Contracting Co. Ltd. Officials
**For all advance payments - Management approval is mandatory

FM-DIV03-MPD-0002 Revision: 02 Effective date: 20th October 2022

 Expertise Contracting Company
Business Unit Document Ref No.: Rev. No. Effective Date Page No.
Operations &
FM-DIV03-MPD-0002 02 20th October 2022 3 of 3
Maintenance
New Vendor Registration Form

REVISION HISTORY

EFF.
DCN NO REV PAGE DESCRIPTION
DATE
Draft issue to document an adaptation of
01st August 2016 FM-DIV03-MPD-0002 00 02
existing stakeholder Procedure.

Updated based on current stakeholders’

26th May 2022 FM-DIV03-MPD-0002 01 02
requirement.

Additional options given in credit terms,

required documents for registration
20th October 2022 FM-DIV03-MPD-0002 02 03
updated, date and remark option added in
final approval.

Note: The details of change shall be documented in the DOCUMENT CHANGE NOTICE (DCN) as stated above. The
DCN shall be filed at the Document Control Centre (DCC)

Implemented and Standardized By Approved By

Sarzil Siddiq Syed Asaad Bilal Mohammed Ashraf

Manager, Procurement and General Manager, Finance Vice President, Corporate

Supply Chain Department Services

FM-DIV03-MPD-0002 Revision: 02 Effective date: 20th October 2022