ISE 2024

SHIPPING INSTRUCTIONS
TARIFF
ONLINE ORDERING
 CONTENTS
INTRODUCTION
KEY INFORMATION
SEA & AIR
ROAD
COURIER
CASE MARKINGS & EXHIBITION PACKING
CUSTOMS CLEARANCE
DOCUMENTATION
ADDITIONAL INFORMATION
INBOUND CUSTOMS
INTERNATIONAL INBOUND TARIFF
ONSITE HANDLING TARIFF
MACHINE TARIFF
EXPORT CUSTOMS
INTERNATIONAL OUTBOUND TARIFF
ONLINE ORDERING
Text

CON TE N TS
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INTRODUCTION

CEVA Showfreight are bringing their exhibition site logistics and

forwarding skills to Barcelona as the SOLE OFFICIALLY APPOINTED
FREIGHT FORWARDER AND LIFTING CONTRACTOR. This puts us in
the unique position of being the only company to operate forklifts,
cranes and electric pallet trucks in the halls and on the terraces
surrounding the site.

We have specialised partners across the globe to take care of your

shipping requirements and consolidation points so that goods for
ISE can then travel together to Barcelona, saving money and
avoiding multiple handling of shipments thus reducing the risk of
damages.

When you arrive onsite at the FIRA BARCELONA

we will have offices within the halls to assist
you during the build-up, show days and
breakdown.

INTRODUCTION
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Build-up (Early Access upon approval from ISE ) 21-22 Jan 2024
Build-up Dates 23-28 Jan 2024
LAST Build-Up Day for all space-only exhibitors/contractors. 28-28 Jan 2024
Final Dress Day Only (No Building Allowed) 29-29 Jan 2024
Show Dates 30-02 Feb 2024
Breakdown Dates 02-05 Feb 2024

Shipping Deadlines

Seafreight LCL / FCL at any Barcelona Port Airfreight at Barcelona Airport (BCN) Road freight direct to Venue
LCL = 14 Days before delivery 7 Days before delivery Day required on stand via SOT
Tex
t FCL = 7 Days before delivery
Road freight via Warehouse
3 days prior to delivery date
Shipments that arrive which need to be delivered under
Shipments arriving after the deadline will incur a 30% late arrival surcharge 72hrs will incur a 30% surcharge for priority delivery.

Please send all pre alerts to the CEVA contacts below.

International / Freight enquiries: Onsite Handling enquiries:

Kevin.Watkins@cevalogistics.com ISE@cevalogistics.com
+44 (0) 330 587 7406 +44 (0) 330 587 7777 KEY INFORMATION
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K E Y | I N F O R M A T I ON
TENANCY|DEADLINES

Build-up
To help improve congestion in and around the show-site there is a CEVA-ONLY timeframe between 08:00 and 12:00 (Midday)
from Sunday 21 January to 28 January. Self-unloaders, single stand deliveries are welcome after mid-day until 20:00.

Exhibitors who have been granted early access can unload from 15:00 the day before (at CEVA’s discretion) but work cannot
commence 08:00 the following morning. The regular build up schedule will begin on Tuesday 23rd January and will run until
Sunday 28th January at 20:00.

On Sunday 28th January the following activities must be finished by 20:00 - Vehicle movements, collection of empty cases,
forklifts, cherry pickers and moveable platforms.

There will not be any build up permitted on Monday 29th January. Fine tuning for all exhibitors only. No vehicles allowed on-site.

Breakdown

Friday 2 February 2024 18:00 - Midnight Priority empty cases will be returned
Midnight – 10:00 (Saturday) Next Day empty cases will be returned

Saturday 3 February 2024 08:00–11:00 CEVA and self-loaders up to 8 mtrs, single stand collections
11:00–19:00 CEVA only reloading
19:00–22:00 CEVA and self-loaders all vehicles for single,
stand collections
Sunday 4 February 2024 08:00–22:00 CEVA and self-loaders all vehicles for single stand collections
Monday 5 February 2024 08:00–18:00 CEVA and self-loaders all vehicles for single stand collections

Any goods not collected by 18:00 on 5th February will be moved to our warehouse at your cost. KEY INFORMATION
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C
SEA|AIR

All Bills of Lading should be sent freight prepaid to All Airfreight consignments should be sent freight prepaid to
Barcelona Port and consigned as follows: Barcelona Airport (BCN) and consigned as follows:

Consignee: Consignee:
RESA / Showfreight RESA / Showfreight
ISE 2024 ISE 2024
For: [Exhibitor name / Booth nr.] For: [Exhibitor name / Booth nr.]
C/Botánica - Entrada Nr. 4 Fira Gran Via C/Botánica - Entrada Nr. 4 Fira Gran Via
08908 - L'Hospitalet de Llobregat 08908 - L'Hospitalet de Llobregat
Spain Spain

Notify: Notify:
RESA / Showfreight RESA / Showfreight
Kevin.Watkins@cevalogistics.com Kevin.Watkins@cevalogistics.com
Telephone: +44 (0) 330 587 7406 Telephone: +44 (0) 330 587 7406

Documents required in advance of Shipment Documents required in advance of Shipment

• Copy of Bill of Lading with 3 original invoices attached • Copy of Direct Master AWB with 3 original invoices attached
• Copy of Shipping Invoice / Packing List • Copy of Shipping Invoice / Packing List
• Air shipments must be covered by one Master AWB
• ATA Carnet shipments- number must be shown on AWB

Please forward all documentation to Kevin.Watkins@cevalogistics.com for approval before shipping. SEA AIR
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ROAD

All other shipments and cargo for multiple exhibitors onboard

Deliveries of stand building materials direct to Fira Gran Vía for
the same truck must be delivered to and collected from the
unloading should be addressed as follows and go via the
advance warehouse located in FIRA MONTJUIC Barcelona.
marshalling yard at SOT:
RESA / CEVA Showfreight RESA / CEVA Showfreight

ISE 2024 ISE 2024

For: [Exhibitor name / Booth nr.] For: [Exhibitor name / Booth nr.]
C/Botánica - Entrada Nr. 4 FIRA Montjuic Hall 2
Fira Gran Via Avenida Rius i Taulet 2/4
08908 - L'Hospitalet de Llobregat Barcelona 08004,
Spain Spain
GPS: 41.372757, 2.153827
Notify: RESA / CEVA Showfreight
ISE@cevalogistics.com Notify: RESA / Showfreight
Telephone: +44 (0) 330 587 7777 ISE@cevalogistics.com
Telephone:+44 (0) 330 587 7777

For security reasons and to aid in efficient traffic management at the FIRA, only full trucks that have loaded at the exhibitor’s premises,
driven directly to the venue, and unloaded to the exhibitor’s stand are permitted to enter via The SOT Buffering Zone.

Non EU road-freight shipments that require customs clearance please contact kevin.watkins@cevalogistics.com

Vehicles of 12

ROAD
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 CASE|MARKINGS&EXHIBITION|PACKING

EXHIBITION|PACKING

All cases should be clearly marked as follows:
ISE 2024
c/o CEVA Showfreight
Exhibitor:
Hall/Stand No:
Case No:
Gross Wt:…………..Nett Wt:……………
Please ensure that suitable packaging is used for your
shipment. Exhibits will be in transit for long periods, both to
and from the exhibition and cartons will not withstand the
constant handling which takes place during transhipment
Temporary and permanent import materials must be packed
separately in different boxes.
As the exhibits are repeatedly loaded and unloaded during
transportation, shocking/bumping will sometimes be
inevitable. Moreover, exhibits will be placed outdoors many
times, including open-air storage at the exhibition centre
before and after the exhibition. Therefore, exhibitors must
take necessary precautions against damage and rain, since
we cannot assume any responsibility for the damage,
especially when the return exhibits are to be packed with
used-packing materials (the case as well as aluminium foil,
plastic covers, etc. very often would have been damaged
already during unpacking).
The case must be strong enough to avoid damage during
transportation as well as unpacking, and in particular, be
suitable for repacking and for sale for return movement after
the exhibition. Packing in cartons is not considered suitable
for repeated handling, especially for valuable or delicate
equipment.

CASE MARKINGS&EXHIBITION PACKING

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COURIE R

Courier deliveries should consigned as follows:

We do not recommend that you send your
RESA / CEVA Showfreight shipment via courier service (DHL, FedEx, UPS).
Spanish customs may detain your shipment and
ISE 2024 we may need to complete customs clearance as
if your shipment was a normal airfreight
For: [Exhibitor name / Booth nr.] shipment. Airfreight is the better option unless
FIRA Montjuic Hall 2 your shipment is very small (less than 10 kgs)
Avenida Rius i Taulet 2/4
and has a very low value (max €40.00). For
Barcelona 08004,
Spain shipments above this value couriers are not able
to customs clear the shipment and a Spanish
Notify: RESA / Showfreight importer of record is required. If we are
Kevin.Watkins@cevalogistics.com requested to offer this service an additional
Telephone:+44 (0) 330 587 7406 €145.00 will be charged over and above our
customs clearance fees listed in the tariff.

Please Note: For shipments which are not detained by customs, handling charges from free arrival our Barcelona address up to
delivered your booth will be charged €150.00 per consignment, per exhibitor. If your shipment is detained by customs, handling
charges will be as per our standard airfreight tariff. Any duty & tax paid on clearance will be charged at cost plus a 10%
disbursement fee.

Shipments sent by courier service are done so at your own risk. CEVA Showfreight accept no responsibility for courier shipments
which are delayed or do not arrive at the venue.

Please forward all documentation to Kevin.Watkins@cevalogistics.com for approval before shipping

COURIER
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CUSTOMS|CLEARANCE
Shipments from outside the European Union are subject to customs clearance formalities. Please read the following information carefully:

PERMANENT ENTRIES:
Permanent entries can be done only for goods which are to be consumed during the show, such as consumables, office material, giveaways,
catalogues, etc. Any permanent entry is subject to payment of import duties and taxes, which will be calculated from the CIF value of the
goods (CIF value = declared value + freight costs).
TEMPORARY ENTRIES:
Goods returning to origin after the show must be processed through a temporary import entry at customs, in order to avoid the payment of
duties and taxes. All exhibits/materials entered under temporary importation are subject to control and examination by Spanish customs.
Goods under temporary entry cannot be sold during the show and any sale operation MUST BE reported to the Spanish customs
authorities, otherwise heavy penalties might be incurred. Please contact CEVA should you wish to sell any temporary import goods.
All items must be re-exported within 14 days and we can not hand over goods to 3rd parties.
COMMERCIAL INVOICE:
The combined invoice/packing list must show the following information: number of units per each item/values/full description of items in
English, (including serial number for electronic devices), model numbers and customs code number (Brussels nomenclature), total number
of boxes/pallets, weight and sizes. All items must have a declared value, which must be approved by Spanish customs.
ATA CARNET
RESA / CEVA must be mentioned in box B of the ATA Carnet or a power of attorney must be provided so we can perform the clearance and
no consumable items should be listed. Trucks arriving at the advanced warehouse or fairground cannot be cleared on ATA Carnet. Carnet
clearances must be performed at port of import.
SOIVRE SAFETY INSPECTION:
SOIVRE has been introduced by the Spanish government to ensure products being imported into Spain on a permanent basis conform with the
country’s safety and quality rules, such as (but not restricted to) foodstuff, textiles, clothing, toys and electronics. SOIVRE inspection will need
to be completed before we can deliver the goods to your stand. Therefore, it is essential that any supporting documentation is provided at the
earliest possible opportunity.

*Temporary & Permanent Import materials must be packed separately, in different boxes.
CUSTOMS CLEARANCE
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CUSTOMS|CLEARANCE

Road freight shipments arriving from outside the EU arriving on T1 or T2 documents

Consignee information (box 8)

CEVA c/o Resa Expo Logistics for ISE

Recinto Fira Gran Via
08908 Hospitalet (Barcelona) – Spain
RESA NIF ESB63523740

Description (Box 31)

Description of goods
For ISE – FIRA Barcelona
Exhibitor name Hall no. stand No—
08908 L’Hospitalet de Llobregat – Spain

Customs Code and office of destination

Pre-advices must be sent in advance of departure to include copy of CMR, Transit Document, Invoice/packing list and Order form

Please forward all documentation to Kevin.Watkins@cevalogistics.com for approval before shipping

CUSTOMS CLEARANCE
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D O C U M E N T A T I ON
All documents must be received at least 7 working days in
advance of arrival and be written in English.
A combined Commercial Invoice and Packing List is required Please consign as follows:
containing the following Information:
• Country of origin ISE 2024
• Confirmation that the packing conforms to Spanish Regulations RESA / Showfreight
• Tariff heading(s) / H.S. Codes For: [Exhibitor name / Booth nr.]
• Serial numbers (where applicable) C/Botánica - Entrada Nr. 4 Fira Gran Via
• Commodities are itemised and valued individually 08908 - L'Hospitalet
• Weights and dimensions of individual packing cases
• Temporary & permanent import materials must be packed separately, in
different boxes Notify: Showfreight
Kevin.Watkins@cevalogsitcs.com
PLEASE NOTE: Everything must show a value.
Telephone: + 44 (0) 330 587 7696
Consumables should show a realistic value `For Customs purposes only’
IMPORTANT INFORMATION ON SPANISH CUSTOMS,
NON EUROPEAN UNION SHIPMENTS:
All products to be imported must comply with EU regulations and CE marking
when required. The following items are restricted and will be subject to a On your commercial invoice please specify
lengthy customs inspection if imported which could result in the delay the appropriate import status:
of your shipment:

• Foodstuff/beverages (including sweets, mints & tablets) PERMANENT:

• All products in contact with foodstuff/ beverages
(cups, mugs, bags, cutlery, empty bottles/ empty recipients)
‘Goods are for permanent entry into Spain’
• Pharmaceutical and medical equipment
(including hand sanitisers/ masks) TEMPORARY:
• Toys ( like fidget spinners & teddy bears) ‘Goods are for display purposes at Integrated Systems Europe.
• Cosmetics Exhibition and will be returned after the event
• Medicines
• Plants
• Live animals
Electronic copies of the commercial invoice can be downloaded HERE
• Any shipment remaining in Spain containing batteries are also restricted.

Please consign as follows:

DOCUMENTATION
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ADDITIONAL|INFORMATION

Storage of Empty Cases

The definition of “empty cases" are pallets, crates, cases and all packing materials associated with the build and dressing of your
stand, which need to be stored by CEVA Showfreight during the exhibition.

Exhibitors that have been granted Early Access must have their empties available by 14:00 on Saturday 27th January.

Exhibitors that start their build from the official build-up date (Tuesday 23rd January) must have their empties available for collection
no later than 14:00 on Sunday 28 th January.

Any empty cases removed on Monday 29th January will incur a 100% surcharge.

Priority Empty Case Storage incurs a maximum volume of 10cbm per exhibitor.

ADDITIONAL INFORMATION
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ADDITIONAL|INFORMATION

Insurance Payment of Charges

Insurance cover whilst goods are in transit or in CEVA’s possession Unless freight is routed via one of our appointed agents we will
are covered under the limitations of CEVA’s Terms and Conditions. require payment of all charges, as advised by us, prior to the
last day of the show. Personal or foreign cheques are not
CEVA accept no responsibility for any goods left unattended are acceptable. Settlement can be made in advance by bank
the sole responsibility of the exhibitor, and therefore strongly transfer or alternatively on site by credit card.
recommend that your freight is fully insured. BNP Paribas
10 Harewood Avenue
For a quote for all risks insurance cover please contact London
Kevin.Watkins@cevalogistics.com NW1 6AA
Account Name: CEVA Receivables Finance DAC
Account Number: Sort 89848045
Code: 40 – 63 – 84
IBAN: GB40BNPA40638489848045
BIC (Swift): BNPAGB22XXX

ADDITIONAL INFORMATION
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I INNBBOOUUNNDD||CCUUSSTTOOMMSS

Permanent customs clearance up to CIF Value €5,000 €235.00 per clearance

Permanent customs clearance up to CIF Value €15,000 €385.00 per clearance
Permanent customs clearance over CIF Value €15,000 €465.00 per clearance
Duty / VAT Cost + 15 % disbursement fee (min €50.00)
ATA Carnet Clearance – Import €200.00 per entry
Carnet Holding Fee €100.00 per Carnet
Temporary Import Customs Clearance:
Up to CIF Value €10,000 €275.00 per clearance
Up to CIF Value €25,000 €440.00 per clearance
Up to CIF Value €50,000 €575.00 per clearance
CIF Value €50,001 - €100,000 1.3%
Over CIF Value €100,000 1.5%
Transit document to fairground – Each way €105.00
Use of Spanish Registration Document - Consumables €150.00 per entry
Use of Spanish Registration Document - Permanent Price Upon Request
SOIVRE Safety Inspection Fee (if applicable) €125.00 per clearance

INBOUND CUSTOMS
INBOUND CUSTOMS
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I N T E R N A T I O N A L | I N B O U N D | T A R I FF
From arrival Barcelona (BCN) to delivered stand 1 cbm = 167 kgs.
Price per kg €1.47 per kg (min 300kg)
AIR

Service fee per shipment / exhibitor €55.00 per consignment

Third party charges At cost + 15%
Airport Handling Continuity Service Fee €30.00 per HAWB

From arrival Barcelona Port to warehouse.

LCL Freight €135.00 per cbm (min 3cbm)
Container intervention fee – containers not consigned to CEVA €205.00 per container
SEA

FCL 20ft €1520.00 per container

FCL 40ft €1730.00 per container
FCL 40ft HC €1940.00 per container
Service fee per shipment / exhibitor €55.00 per consignment
Third Party charges At cost + 15%

OCEAN|FREIGHT|MINIMUM|HANDLING |CHARGES
20FT Container 25 cbm min per container
40FT Container 45 cbm min per container
40FT HC Container 50 cbm min per container
45FT Container 55 cbm min per container

INTERNATIONAL INBOUND TARIFF

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O N S I T E | H A N D L I N G | T A R I FF

Received at warehouse and delivered to stand €105.00 per cbm (min 2cbm)
Unload direct to stand €23.00 per cbm (min 2cbm)
Next day empty case storage €68.50 per cbm (min 3cbm)
Priority empty case storage (Max 10 cbm) €94.50 per cbm (min 3cbm)
Full Goods Storage €94.50 per cbm (min 3cbm)
Accessible Storage €105.00 per cbm (min 3 cbm)
Storage cost per day (prior to and after official tenancy period) €8.00 per cbm / per day (min 3cbm)
Labour to assist – unskilled (Excludes overtime) €49.00 per man hour (min 4 hours)
Forklift Hire for erection/dismantling/re-lifts €120.00 per hour (min 4 hours)
Reloading from stand to vehicle via warehouse €105.00 per cbm (min 2cbm)
Reload direct from stand €23.00 per cbm (min 2cbm)
Communication Fee €45.00 per shipment / exhibitor
Bank Admin Fee €8.00 per file

*Any work carried out on Monday 29 January will incur a 100% surcharge* ONSITE HANDLING TARIFF
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M A C H I N E | T A R I FF

SCISSOR LIFTS
Scissor Lift transport to/from venue (each way) €247.00
Scissor Lift - Daily Hire (6mtr.) Electric (without driver) €215.00
Scissor Lift - Daily Hire (8mtr.) Electric (without driver) €247.00
Scissor Lift - Daily Hire (10mtr.) Electric (without driver) €277.00

CHERRY PICKERS
Cherry Picker transport to/from venue (each way) €305.00
Cherry Picker - Daily (12mtr.) (without driver) €236.00
Cherry Picker - Daily (16mtr.) (without driver) €275.00
Cherry Picker - Daily (20mtr.) (without driver) €380.00

Copy of Operating License must be provided upon ordering

MACHINE TARIFF
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EXPORT|CUSTOMS

ATA Carnet Export Clearance €235.00 per ATA Carnet

Re-export customs clearance up to CIF value €10,000 €275.00 per consignment
Up to CIF value €25,000 €385.00 per consignment
Up to CIF value €50,000 €572.00 per consignment
CIF value €50,001 - €100,000 1.2%
Over CIF value €100,000 1.3%
Transit document from Fairground €105.00 per consignment

TARIFF|EXCLUSIONS
Insurance / Port Storage / Port Handling / Deconsolidation Fees / Import Duties and Taxes / Customs Inspection Fees / Fumigation
Airline Storage / Handover or Third Party Carrier Fees / Upper Floor Surcharge / Heavy Lift Surcharge over 2500kgs

All shipments will be rounded up to the nearest CBM or 100kgs, whichever is greater. 1 CBM is equal to 300kgs, unless otherwise
stated.

This tariff is based upon current economic conditions, rates of exchange and fuel prices and may be subject to alteration at
any time by CEVA.

Any work performed before 08:00 or after 18:00 carries a 50% surcharge.
EXPORT CUSTOMS
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I N T E R N A T I O N A L | O U T B O U N D | T A R I FF
From stand to arrival BCN Airport. 1 cbm = 167kgs
Price per kg €1.47 per kg (min 300kg)
Service fee per shipment / exhibitor €55.00 per consignment
Export Handling Fee €58.00 per consignment
AIR

Export AWB Fee €74.00 per AWB

AMS Fee €47.00 per AWB (if applicable)
Battery Declaration €105.00 (if applicable)
Airline storage At cost + 15%

From warehouse to arrival Barcelona Port

LCL Freight €137.00 per cbm (min 3 cbm)
FCL 20ft €1520.00 per container
FCL 40ft €1730.00 per container
FCL 40ft HC €1940.00 per container
SEA

Additional Port charges At cost + 15%

SOLAS Fee: Per shipment for LCL / Per container for FCL €32.00 per LCL
€105.00 per FCL
Bill of Lading Fee €68.00 per consignment
ISF Fee €47.00 per consignment
Service fee per shipment / exhibitor €55.00 per consignment

INTERNATIONAL OUTBOUND TARIFF

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O N L I N E | O R D E R I NG

All onsite services are to be booked online, click the button below.

BOOK ONLINE HERE

Should you require any specialist lifting and or further details on Sea, Air or Road freight, please contact ISE@cevalogistics.com

Orders received after 9th January 2024 will incur a 30% late booking surcharge.
ONLINE ORDERING
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