Business Requirement Study

TEEPHAM MEDICAL SDN BHD

BUSINESS BLUEPRINT
EMAC-PURCHASING
Business Processes

Version 1.0

Document Control

Document Details

Description Purchasing Business Blueprint Documentation – Processes

Status / Version Released / V1.0

Document Author Irham

Document Revision Record

Version Date
Revision Revision
Summary Author

1.0 28-July-2022 Initial document Irham

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Table of Contents
1. Introduction .....................................................................................................................................3
1.1. Flow Chart symbol ............................................................................................................................... 3
2. Processes .........................................................................................................................................4
2.1. YGL Emac (E-Manufacturing): Purchase Module Flow ............................................................................ 4
2.2. Detail Process (Teepham Medical VS YGL Standard) ........................................................................... 5
2.2.1. Purchase Order ................................................................................................................................ 5
2.2.2. Goods Receiving ........................................................................................................................... 6
2.2.3. Purchase Invoice .......................................................................................................................... 7
2.2.4. RMA/Return Outward .................................................................................................................. 8
2.3 Document Collected............................................................................................................................. 9
Purchase Order (To use back YGL Standard Report) ........................................................................................ 9
Goods Receive (To use back YGL Standard Report) ....................................................................................... 13
3 Blueprint Signoff:............................................................................................................................ 16

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 Business Requirement Study

1. Introduction
The purpose of this Blueprint document is to document the Purchase To-Be processes for Teepham
Medical based on the Requirement Study Workshops.

1.1. Flow Chart symbol

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2. Processes
2.1. YGL Emac (E-Manufacturing): Purchase Module Flow

This section describes the process steps involved when there is item to be purchase.

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2.2. Detail Process (Teepham Medical VS YGL Standard)

2.2.1.Purchase Order

Description Teepham Medical Pain & Points YGL Solution

Process
Purchase Order Issue PO to supplier NIL Use standard YGL function.
based on Sales Order • Teepham Medical able to create PO by
quantity. selecting the ‘from requisition’ function and it
will convert PR to PO.
• Teepham Medical also able to key in any
remarks or reference in the PO header for
further tracing
• Supplier quotation is able to be uploaded in
the attachment
• Purchase price, account code and category
can be maintained in part master
• If tax want to define by vendor, it can be
maintained in Vendor Master
• Multiple PR can be converted into one PO
and 1 PR can also be converted into multiple
PO
• License number to be maintained in Optional
Field under System manager and Customer
Master. It will be pulled into PO report as a
header.

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2.2.2. Goods Receiving

Description Teepham Medical Pain & Points YGL Solution

Process
Goods Receiving Issue GRN when NIL Use standard YGL function.
receive stock from • YGL able to do receiving in
vendor UOM other than PO purchase
UOM
• Receiving can also be done
without a PO, in ‘Apply to
Purchase’
• YGL also able to allow over
receive, settings can be done
by part in part master
• User is able to add
“Additional Cost”, which
the cost is added/split to
the Part No base on
Amount weightage

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2.2.3. Purchase Invoice

Description Teepham Medical Pain & Points YGL Solution

Process
Purchase Invoicing Issue Purchase Invoice NIL Use standard YGL function.
after Goods Receive • Purchase Invoice can be
created from GRN created
with/without PO
• Can Insert Reference or
Remarks for tracing purpose

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2.2.4. RMA/Return Outward

Description Teepham Medical Pain & Points YGL Solution

Process
RMA/Return Outward Issue RO when good NIL Use standard YGL function.
receive have flaws • Return Outward can be chosen
from which vendor, PO and
also GRN. This will make
it easier to track

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2.3. Document Collected

Attached below are the documents collected during the requirement study and YGL Standard Reports.

The Collected documents are for YGL Reference and All Reports will use back YGL Standard Report format
unless mentioned and agreed upon for customization
2.3.1.Purchase Order
Client’s Sample:
MYR

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USD/EURO

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YGL Standard
MYR/Other Currency

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2.3.2.Goods Receive
Client’s Sample:

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 Business Requirement Study

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YGL Standard:

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 Business Requirement Study

3 Blueprint Signoff:
Name Project Role Signature Date
Andre Soon Consultant 27/07/2022

Business Project
Manager

*
Note for : The signatory of the respective BPO means he/she has verified that the
To Be Blueprint design for TEEPHAM MEDICAL SDN BHD is compliant and aligned
to TEEPHAM MEDICAL SDN BHD set up.

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