NAVITRANS RISK ASSESSMENT - Introduction Page 1 of 13

Quality 11.10.2023 QL-TL005-v1

SCOPE
Project:

Country:

Site(s):
Services provided:

Products provided:
Client's requirements:
ISO standards:

Process:
Process owner:
Inputs:
Outputs:

People involved in the risk assessment:

CONTEXT
The overall Context Analysis for NAVITRANS is reported in QL-ML002-v3 - Navitrans Context analysis.

CRITERIA
• General risk ISO 9001
The criteria will allow to attribute the level of SEVERITY and PROBABILITY. Then, the Risk Index is obtained by multiplying t
priority of the actions to be taken.

In the tab "Risk Register", the risks associated to every department are identified, analysed, evaluated and mitigation mea

In the tab "Conclusions", the results of the risk assessment are summarised.

NAVITRANS PROPRIETARY DOCUMENT

You may NOT copy, share or distribute this document without written authorization from Navitrans
 NAVITRANS RISK ASSESSMENT - Introduction Page 2 of 13
Quality 11.10.2023 QL-TL005-v1
SCOPE

NAVITRANS S.A., NAVITRANS SENEGAL, CIAM IVORY COAST, NAVITRANS GABON, NAVITRANS FRANCE, CONGO ENERGY SE
CAMEROUN SA, ESA & CITA ANGOLA.
Switzerland, Senegal, Ivory Coast, Gabon, France, Congo, Benin, Cameroun, Angola.

SWITZERLAND

1) Marine Agency Services, with own Shipping licences.

2) Crew Support Services, “Husbandry” in general : assistance with Immigration formalities, meet and greet services.
3) International and local freight forwarding, with Navitrans own operating licenses, Customs brokerage licenses, including
4) Laetitia V – Vessel Management.
5) Chartering activities.
6) Local and International Procurement Activities.
7) Bunkering Activities
everything purchased/produced while performing the above services
as reported in the contracts with clients listed in CM-LI01 List of contracts.
ISO 9001:2015

all process necessary to perform the above services

as reported in Navitrans organisational charts
as per process maps
as per process maps

lved in the risk assessment:

Job title
FINANCE / HR
OPERATIONS
ADMINISTRATION / IT
COMMERCIAL

CONTEXT
Context Analysis for NAVITRANS is reported in QL-ML002-v3 - Navitrans Context analysis.

CRITERIA

will allow to attribute the level of SEVERITY and PROBABILITY. Then, the Risk Index is obtained by multiplying the levels of Severity and
he actions to be taken.

Risk Register", the risks associated to every department are identified, analysed, evaluated and mitigation measures recorded.

Conclusions", the results of the risk assessment are summarised.

NAVITRANS PROPRIETARY DOCUMENT

You may NOT copy, share or distribute this document without written authorization from Navitrans
 NAVITRANS RISK ASSESSMENT - Introduction Page 3 of 13
Quality 11.10.2023 QL-TL005-v1

NAVITRANS FRANCE, CONGO ENERGY SERVICES, NAVITRANS AFRICA BENIN, LOGISYNERGY

malities, meet and greet services.

s, Customs brokerage licenses, including storage and deliveries.

Name

by multiplying the levels of Severity and Probability. This Risk Index allows to define the

mitigation measures recorded.

NAVITRANS PROPRIETARY DOCUMENT

You may NOT copy, share or distribute this document without written authorization from Navitrans
 NAVITRANS RISK ASSESSMENT - Risk register Page 4 of 13
Quality 11.10.2023 QL-TL005-v1

Last update: By:

No. Process/ Activity Hazard Identification Person at risk

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

NAVITRANS PROPRIETARY DOCUMENT

You may NOT copy, share or distribute this document without written authorization from Navitrans
 NAVITRANS RISK ASSESSMENT - Risk register Page 5 of 13
Quality 11.10.2023 QL-TL005-v1

Cause of the failure/ deviation Control measures in place S P Risk

index
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

NAVITRANS PROPRIETARY DOCUMENT

You may NOT copy, share or distribute this document without written authorization from Navitrans
 NAVITRANS RISK ASSESSMENT - Risk register Page 6 of 13
Quality 11.10.2023 QL-TL005-v1

Additional control measures to Risk Owner Date of S' P'

implement Completion

NAVITRANS PROPRIETARY DOCUMENT

You may NOT copy, share or distribute this document without written authorization from Navitrans
 NAVITRANS RISK ASSESSMENT - Risk register Page 7 of 13
Quality 11.10.2023 QL-TL005-v1

Residual Risk Comments

Err:507
Err:507
Err:507
Err:507
Err:507
Err:507
Err:507
Err:507
Err:507
Err:507
Err:507
Err:507
Err:507
Err:507
Err:507
Err:507

NAVITRANS PROPRIETARY DOCUMENT

You may NOT copy, share or distribute this document without written authorization from Navitrans
 NAVITRANS RISK ASSESSMENT - Opportunities Page 8 of 13
Quality 11.10.2023 QL-TL005-v1
Date Category
2022-2023 Technology

2022-2023 Technology

2022-2023 Training
2022-2023 Audits

2022-2023 Audits
2022-2023 Developments

2022-2023 Commercial

2022-2023 Quality

NAVITRANS PROPRIETARY DOCUMENT

You may NOT copy, share or distribute this document without written authorization from Navitrans
 NAVITRANS RISK ASSESSMENT - Opportunities Page 9 of 13
Quality 11.10.2023 QL-TL005-v1
Details
In-house Tracking system development. Available to clients, it will also support operational
teams in Africa to follow-up on cargo deliveries. Test in progress and will go live on Jan 1,
2023.
Further developments and improvements are planned in the course of 2023

Internal CRM is being implemented and developed in order to follow-up on clients

developments, on contracts and vettings (set-up or renewals)
IHASCO . Training Plan to be set-up.
Internal Audits took place for Switzerland, Angola, Benin, France, Congo, Gabon, Cameroun
in 2022 and corrective actions implemented
SGS Audits scheduled for 28-29 November in view of getting ISO 9001:2015 Certification
2022 saw the acquisition of Vibrant (Dubai) and the opening in Rwanda, Tanzania and
Burundi. On-going is opening in Mozambique, Kenya and Uganda
Business Development staff were appointed in Switzerland, Côte d'Ivoire, Angola and
Gabon. France is being re-organized
Q-SHE Department was created and local appointments are on-going

NAVITRANS PROPRIETARY DOCUMENT

You may NOT copy, share or distribute this document without written authorization from Navitrans
 NAVITRANS RISK ASSESSMENT - Conclusion Page 10 of 13
Quality 11.10.2023 QL-TL005-v1
RESULTS

ASSESSMENT PERFORMED ON:

Place:
Date:

LIST OF PARTICIPANTS
Name: Job title: Signature:

NAVITRANS PROPRIETARY DOCUMENT

You may NOT copy, share or distribute this document without written authorization from Navitrans
 NAVITRANS RISK ASSESSMENT - Criteria Quality ISO 9001 Page 11 of 13
Quality 11.10.2023 QL-TL005-v1

Points attributed for SEVERITY (S)

Criteria 1 2 3

The loss of this process has a

The loss of this process
interrupts the system's
Impact on production operative functionality but a
minimum level of
performance is maintained.
significant impact on system The loss of this process
performance (e.g. one or prevents the entire system
more sub-systems will not from operating at a
be able to operate at a minimum acceptable level.
minimum acceptable level).

Moderately negative Negative impact from Negative impact from

reactions from parties
holding external interests
Impact on reputation (clients, suppliers,
distributors, sales network,
shareholders etc.).
national media or
dissatisfaction of parties
holding external interests
(clients, suppliers,
distributors, sales network,
shareholders etc.).
international media or
potential interruption of
external relations (clients,
suppliers, distributors, sales
network, shareholders etc.).

A reduction of productivity
and a temporary or
No effect on the working permanent loss of or
Impact on staff atmosphere or the worsening of the working
productivity of the workers. atmosphere with trade
union disputes, loss of
working hours.
Staff are unable to work;
temporary or permanent
loss of jobs caused by an
interruption of the process;
strikes, loss of human life.

A direct impact on operating A direct impact on operating A direct impact on operating

Financial impact costs less than 5% of costs of between 5% and costs greater than 10% of
revenue. 10% of revenue. revenue.

Fines of less than €500,000, Significant damages and/or

Legal impacts/ Minor sanctions, serious violations of the law, fines, legal claims at an
controversies on a local increased returns under international level and/or
Regulations level. guarantee, probable recalls probable serious large-scale
on a limited scale. recalls.

Moderate impact on the Serious impact on the

Impact on the customer No impact on the Customer. Customer, possibility of Customer, claims are
claims being lodged. lodged.

Points attributed for PROBABILITY (P)

Criteria 1 2 3
The event happened at The event happened at The event happened at
Frequency during the
least once during the past least once during the past least once during the past
past year
10 years. 5 years. year.

The event is judged as The event is judged as The event is judged as

Judgement from the
being improbable by the being probable by the being highly probable by
responsible of the
person responsible for person responsible for the person responsible
process
the process. the process. for the process.

NAVITRANS PROPRIETARY DOCUMENT

You may NOT copy, share or distribute this document without written authorization from Navitrans
 NAVITRANS RISK ASSESSMENT - Criteria Quality ISO 9001 Page 12 of 13
Quality 11.10.2023 QL-TL005-v1
Then to obtain the level of risk, multiply the severity and the probability (S x P):
Severity
1 2 3
Probability
1 1 2 3
2 2 4 6
3 3 6 9

Finally, the risk index defines the priorities of the actions to be taken:
Risk index
1≤R≤2 Low L
3≤R≤5 Medium M
6≤R≤9 High H

NAVITRANS PROPRIETARY DOCUMENT

You may NOT copy, share or distribute this document without written authorization from Navitrans
 NAVITRANS RISK ASSESSMENT - Criteria OH&S ISO 45001 Page 13 of 13
Quality 11.10.2023 QL-TL005-v1

SEVERITY CATEGORIES OF CONSEQUENCE (S)

Points 1 2 3 4 5
Category/
Negligible Marginal Serious Critical Catastrophic
Criteria
Meaning First aid Minor injury Serious injury Fatality Multiple fatality

QUALITATIVE LEVELS OF PROBABILITY (P)

Points 1 2 3 4 5
Category/ Unlikely to Very high
May happen Some likelihood High likelihood
Criteria happen likelihood
The probability is estimated considering the frequency of events recorded.

Then to obtain the level of risk, multiply the severity and the probability (S x P):
Level of The event happened at least once during the past 10 years.
probability (P) 1 2 3 4 5
1 1 2 3 4 5
2 2 4 6 8 10
3 3 6 9 12 15
4 4 8 12 16 20
5 5 10 15 20 25

Finally, the risk index defines the priorities of the actions to be taken:
Risk index Actions to be undertaken
1≤R≤2 Negligible risks in respect of which no particular action is necessary.
Marginal risks in respect of which the proper implementation of the
3≤R≤4 Intermediate risks in respect of which constant attention and raising of
Integrated Management System controls the risks.
5 ≤ R ≤ 14 awareness is necessary to reduce the risks and actions are required if
Unacceptable risks, in respect of which technical-organizational
practicable.
15 ≤ R ≤ 25
solutions must be adopted to reduce their level.

NAVITRANS PROPRIETARY DOCUMENT

You may NOT copy, share or distribute this document without written authorization from Navitrans