AJAY KUMAR GARG INSTITUTE OF MANAGEMENT

LAB MANUAL
Academic Year: 2023-24

Course: MBA

Subject: IT Skills KMBN151

First Year, Semester I

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 SYLLABUS

Program: MBA Semester : I

Session: 2022-23 Credits : 3
Course Code : KMBN 151 Sessions : 40
Session Duration: 50Minutes

Course Objective: The Course is intended to provide knowledge about the functioning of
computers and its uses for managers to students with hands on applications of basic MS-Office
tools for managers.
It also aims:
1. To provide knowledge about the functioning of computers and its uses for managers
2. To provide hands on learning on Internet and its applications
3. To provide hands on learning on Word processing software
4. To provide hands on learning of applications on Spreadsheet software
5. To provide hands on learning on Presentation software

Content of the Syllabus

Unit-I
Hardware: (a) Input devices - keyboard, printing devices, voice speech devices, scanner,
MICR, OMR, Barcode reader, digital camera etc. (b) Output devices - Visual Display UNIT,
printers, plotters (c) Storage Devices – Magnetic storage devices, Optical storage devices,
Flash Memory. Software: Types of software with examples; Introduction to languages,
compiler, interpreter and Assembler, Operating System Functions, Types and Classification,
Elements of GUI based operating system. Network and Internet: Types of computer networks
(LAN, WAN and MAN), Netiquettes, Basic services over Internet like WWW, FTP, Telnet,
Gopher, URL, Domain names, Web Browsers, Multimedia and its applications: Concepts of
Text, Graphics, Animation, Audio, Images, Video. Multimedia Application in Education,
Entertainment, Marketing. Names of common multimedia file Formats.

Unit-II
Windows operating System: Introduction and characteristics, Elements of GUI. Using Mouse,
My Computer Icon, The Recycle Bin, Status Bar, Start and Menu & Menu-selection, Running
an Application, Windows Explorer: Viewing of File, Folders and Directories Creating and
Renaming of files and folders Opening and closing of different Windows, Windows Setting:
Control Panels, Wall paper and Screen Savers Setting the date and Sound. Concept of menu,
Using Help, Using right Button of the Mouse, Creating Short cuts, Basics of Window Setup,
Notepad, Window Accessories

Unit-III
Word Processor Software (Lab Work) – 8 hours
Word processing concepts: Opening, Saving, Closing the file, Opening an existing document,
Selecting text, Editing text, Finding and replacing text, printing documents, Creating and
Printing Merged Documents, Character and Paragraph Formatting, Page Design and Layout. 2
Editing and Profiling Tools:
Checking and correcting spellings. Using Graphics, Tables, Charts, Document Templates and
Wizards

UNIT IV
Spreadsheet Software (Lab Work) – 10 hours
Spreadsheet Package Spreadsheet: Concept and Working Interface, Creating, Saving and
Editing a Workbook, Inserting, Deleting Work Sheets, entering data in a cell / formula Copying
and Moving from selected cells, handling operators in Formulae. Functions in Spreadsheet:
Mathematical, Logical, statistical, text, financial, Date and Time functions, Using Function
Wizard. Formatting a Worksheet and Cell: changing data alignment, changing date, number,
character or currency format, changing font, adding borders and colors. Printing worksheets,
Charts and Graphs – Creating, Previewing, and Modifying Charts. Integrating word processor,
spread sheets, web pages.

UNIT V
Presentation Software (lab Work) – 8 hours
Interface of the Presentation Package: Creating, Opening and Saving Presentations.
Professional Look of the Presentation: Working in different Design & Views, Working with
Slides. Formatting and Editing: Text, Image and Paragraph formatting, Checking Spelling and
Correcting Typing Mistakes, Making Notes Pages and Handouts, Drawing and Working with
Objects, Adding Clip Art and other pictures, Designing Slide Shows, Running and Controlling
a Slide Show, Printing Presentations.

Suggested Readings
1. Nasib Singh Gill – Handbook of Computer Fundamentals, Khanna Publishing House, Delhi
2. Shrivastava-Fundamental of Computer& Information Systems (Wiley Dreamtech)
3. Leon A and Leon M - Introduction to Computers (Vikas, 1st Edition).
4. ITL ESL – Introduction to Information Technology (Pearson, 2nd Edition).
6. Introduction to Computers, Norton P. (TATA McGraw Hill)
7. Leon - Fundamentals of Information Technology, (Vikas)
8. Satish Jain-BPB's Computer Course Windows 10 with MS Office 2016 (BPB)
9. Linda Foulkes- Learn Microsoft Office 2019: A comprehensive guide to getting started with
Word,
PowerPoint, Excel, Access, and Outlook (Packt Publishing Limited)

S.No Unit List of Experiments No. of

No. Session
1. 1 1. Identify System specification, 1
2. Type of Network used
3. other physical settings
4. Setting Wall Paper
2. 2 1. Booting of a system, Windows Desk top, 1
Operating upon a Window,
2. Starting a Program
3. Running a program.
3 2 1. Creating and removing a folder 2
2. Creating and Editing Word Document 3
3. Inserting various options (Borders, Page
colour, Table, Picture, Header Footer etc)
 4. Formatting Text with various options
4 3 Prepare a newsletter with borders, two columns 2
text, header and footer and a graphic image and
spell check the document. (i) Set left and right
margins for the entire document
(ii) Set two columns formatting for the page
(iii) Alignment Justified with desired spacing
5 3 Creating a table 2
6 3 Prepare your Bio-data/Resume. 1
(i) Set left and right margins for the entire
document
(ii) Type your details.
(iii) Format the document.
7 3 Do the mail merge operation for sending 1
applications to many companies with your
resume.
8 4 Opening a worksheet and entering data 1
formatting cell(width, height, merge etc)
9 4 Introducing various formulas and their 2
application
1. Sum
2. Average
3. Count
4. Count if
5. Highlighting cells with conditions
6. Validating data of a cell

10 4 Preparing Worksheet, entering data, inserting 1

and deleting sheet
11 4 Using Various statistical tools, graphs, bars, pie 2
charts
12 4 Finding And Replacing The Contents In The 1
Worksheet,
13 5 Getting Started with Power point, slide design, 1
layout, background

14 5 Adding Title, making slide attractive using 1

various aids
15 5 Formatting and Editing Slide 1
16 5 Inserting Audio, video, animation, loop, 2
hypertext etc
17 5 Slide Show options , Transitions effect 1
18 5 Making Full Presentation 1
Total Lab Sessions required 24

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 Experiment 1

In Microsoft Word, you can create a folder using the following two methods -

Method 1: Using Save As dialog box

Microsoft Word allows you to create a folder using Save As dialog box. Follow the below mentioned easiest
steps to create a folder.

Step 1: Open the new or an existing Word document.

Skip Ad

Step 2: Click on the File Tab at the top left corner of the document. A list of file options will appear in
which click on the Save As option.

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Step 3: A Save As dialog box will appear on the screen. Browse the location where you want to create a
folder and click on the New folder button, as shown in the screenshot given below.

Step 4: Type the name for the new folder and press the Enter key from the keyboard.

Note: In the folder name, you cannot use slashes, colons, semicolons, dashes, and other special characters.

Step 5: Click on the Open button to open the new folder.

Step 6: Click on the Save button to save your document to the newly created folder.

Method 2: create a new folder in a word document using file explorer

Follow the below steps to create a new folder using File Explorer -

Step 1: Open the File Explorer by pressing Window logo + E keys from the keyboard.

Step 2: Browse the location where you want to create a folder. Press Ctrl + Shift + N keys from the
keyboard or click on the New folder option, as shown on the screenshot below.

Step 3: Type the name of the folder that you want to create and press the Enter key from the keyboard.

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Save your document in the newly created folder

Once you create a new folder, you can also save your current Word document in the newly created folder.

Follow the below steps to save your document in the newly created folder -

1. Open the new Word document.

2. Click on the File tab at the top left corner of the screen, a list of file options will appear on the screen.
Click on the Save As option.
3. Browse your new folder location. Click on the folder. Enter your document name in the File name
text box and click on the Save button at the screen's bottom.

Now, you can see that your current document is saved in the newly created folder.

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 Experiment 2
Create a worksheet and workbook in MS-Excel.
Aim: To create a worksheet in excel
Steps
Step 1: Click the File tab.
Step 2: Click New.
Step 3: Under Templates, click New from existing.
Step 4: In the New from Existing Workbook dialog box, browse to the drive, folder, or Internetlocation
that contains the workbook that you want to open.
Step 5: Click the workbook, and then click Create New.
Result: An empty excel worksheet is created.

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 Experiment 3
Create an Excel Worksheet with fields as Roll No, Name, Marks, and percentage.
Aim: To create an excel sheet, fill data in the given format and apply basic excel functions
Steps:
Step1: Create an Excel Worksheet by inserting field names.
Step 2: Calculate total marks, Averages, Results and Divisions. (By using Mathematical andLogicalFunctions)
Step 3: Represent the Data by inserting the Pie Chart.
Result: Excel sheet and pie chart is created.

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 Experiment 4
Create an Excel Worksheet for the monthly sale and also represent the data by usingbar chart?
Aim: To create a monthly sales sheet and a graph
Steps:
Step 1: Create an Excel sheet with the given Data
Step 2: Assuming sales of a product for different months can be represented by using barchart.

Result: Excel sheet is created with monthly sales.

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 Experiment 5
Create a 2-D graph using the spreadsheet

Aim: To create a 2-D graph on the data given in the excel sheet for graphical representation
Steps:
Step1: Enter your data into the spreadsheet.
For example, in a graph showing the amount of money spent over the course of a day where "X"is the time
of day and "Y" is the amount of money remaining:
 A1 would say "Time".

 B1 would say "Money".

 A2 and down would have different times of the day (e.g., "12:00" in A2, "13:00" in A3,etc.).
 B2 and down would have decreasing amounts of money corresponding to the time in theA column
(e.g., "$20" in B2 would mean one had 20 dollars at noon, "$15" in B3 would mean one had 15 dollars
at one o'clock, etc.).
Step 2: Click the top left cell. If you are following the above template, this will be the A1 cell.Doing so will
select it.
Step 3: Hold down the Shift and click your data's bottom right cell. Performing thisaction will highlight
all of your data.
Step 4: Click the Insert tab. You will see this option in the green section of the top of the Excelwindow, to
the right of the Home tab.
Step 5: Click Recommended Charts. It is toward the middle of the group of options near thetop of the
window.
Step 6: Click a chart option. You can choose from a list of recommended charts based on yourdata, or you
can click the All Charts tab at the top of this window to select one of Excel's many graph variants.
Step 7: Click OK. It's in the bottom right corner of the Recommended Charts window. Doing so will
create a chart from your selected data in the format of your choosing. You can edit the graph's title by clicking
it and then typing in a new title.

Result: A chart will be created as an outcome of this experiment.

Money
2000

1500

1000

500 Money

09:00 10:00 11:00 12:00 13:00

Time

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 Experiment 6
Create a formula in cell C2 that multiplies a value entered in cell A2 by a value in cell B2.
Aim: To apply cell referencing on the given cells
Steps:
Step 1: Select cell C2 and Type = (equal sign).
Step 2: Select cell A2 in the worksheet by using the mouse or the keyboard.This action places the cell
reference A2 in the formula in the cell.

Step 3: To start the formula, type =, and then select cell A2 and Type * (Shift+8 on the top row of the
keyboard).
Step 4: Select cell B2 in the worksheet by using the mouse or the keyboard. This action places the cell
reference B2 in the formula and Press Enter.
Step 5: Excel displays the calculated answer in cell C2 and the formula =A2*B2 in the Formula bar.
Result: The value in cell C2 is created.

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 Experiment 7
Create a two data series graph in Excel.

Aim: To create a data graph in excel

Steps:
Step 1: Select the cell range A4:A10, C4:D10
Step 2: Click the Chart Wizard button and accept the default options in the sequence of four dialog boxes.
Result: Your chart is created as shown below:

Sullivan

SmithSmith
Rafferty
Murphy
Higgins

Conway February

January

2000 4000 6000 8000

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 Experiment 8

Create what if analysis using scenarios.

Aim: To create different scenarios using what if analysis

What-If Analysis in Excel allows you to try out different values (scenarios) for formulas. Thefollowing
example helps you master what-if analysis quickly and easily.

Assume you own a book store and have 100 books in storage. You sell a certain % for thehighestprice of $50
and a certain % for the lower price of $20.

Steps:
Create Different Scenarios

But what if you sell 70% for the highest price? And what if you sell 80% for the highest price?Or90%, or even
100%? Each different percentage is a different scenario. You can use the Scenario Manager to create these
scenarios.
Note: You can simply type in a different percentage into cell C4 to see the corresponding result of a scenario in
cell D10. However, what-if analysis enables you to easily compare the results of different scenarios.

Step 1: On the Data tab, in the Forecast group, click What-If Analysis.

Step 2: Click Scenario Manager.

The Scenario Manager Dialog box appears.Step 3: Add a scenario by clicking on Add.

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Step 4: Type a name (60% highest), select cell C4 (% sold for the highest price) for the Changingcellsand
click on OK.

Step 5: Enter the corresponding value 0.6 and click on OK again.

Step 6: Next, add 4 other scenarios (70%, 80%, 90% and 100%). Finally, your Scenario Manager should be
consistent with the picture below:

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Note: to see the result of a scenario, select the scenario and click on the Show button. Excel willchange the value
of cell C4 accordingly for you to see the corresponding result on the sheet.
Scenario Summary
To easily compare the results of these scenarios, execute the following steps.Step 7: Click the Summary button
in the Scenario Manager.
Step 8: Next, select cell D10 (total profit) for the result cell and click on OK.

Result: Scenario summary is created.

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 Experiment-9
How to use mail merge using an Excel spreadsheet
Aim: To create mail merge
Steps
Step 1: Prepare data in Excel for mail merge
The most important step in the mail merge process is to set up and prepare your data. You'll useyourExcel
spreadsheet as the data source for the recipient list.

Here are some tips to prepare your data for a mail merge.
Make sure: Column names in your spreadsheet match the field names you want to insert in your mailmerge.
For example, to address readers by their first name in your document, you'll need separate columns for first
and last names.
All data to be merged is present in the first sheet of your spreadsheet.
Data entries with percentages, currencies, and postal codes are correctly formatted in thespreadsheet so
that Word can properly read their values.
The Excel spreadsheet to be used in the mail merge is stored on your local machine.

Step 2: Start the mail merge

1. In Word, choose File > New > Blank document.

2. On the Mailings tab, in the Start Mail merge group, choose Start Mail Merge, and thenchoose the
kind of merge you want to run.

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3. Choose Select Recipients > Use an Existing List.
4. Browse to your Excel spreadsheet, and then choose Open.
5. If Word prompts you, choose Sheet1$ > OK.Edit your mailing list

You can limit who receives your mail.

1. Choose Edit Recipient List.

2. In the Mail Merge Recipients dialog box, clear the check box next to the name of anyperson who you don't
want to receive your mailing.

Step 3: Insert a merge field

You can insert one or more mail merge fields that pull the information from your spreadsheetinto your
document.

To insert an address block for an envelope, a label, an email message, or a letter

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 1.On the Mailings tab, in the Write & Insert Fields group, choose Address Block.

2. In the Insert Address Block dialog box, choose a format for the recipient's name as itwill appear on the
envelope.

3. Choose OK.

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4. Choose File > Save.

To insert a greeting line in an email message or a letter

1. On the Mailings tab, in the Write & Insert Fields group, choose Greeting Line.

2. In the Insert Greeting Line dialog box, do the following:

o Under Greeting line format, change the salutation if necessary by choosing the greeting (Dear is the default),
the format for the recipient name, and the endingpunctuation (a comma is the default).
o Under Greeting line for invalid recipient names, choose an option in thesalutation list.
3. Choose OK.
4. Choose File > Save.

To insert data from your spreadsheet in an email message or a letter

1. On the Mailings tab, in the Write & Insert Fields group, choose Insert Merge Field.
2. In the Insert Merge Field dialog box, under Fields, choose a field name (column namein your spreadsheet),
and then choose Insert.
3. Repeat step 2 as needed, and choose Close when done.
4. Choose File > Save.

For more information about adding fields from your spreadsheet to the merge document,
see Insert mail merge fields. And if you're interested in learning more about options for settingup email
message, see Email merge in Word.
Step 4: Preview and finish the mail merge

After you insert the merge fields you want, preview the results to confirm that the content is okay,and then
you're ready to complete the merge process.

1. On the Mailings tab, choose Preview Results.

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2. Choose the Next or Previous record button to move through records in your datasource and view how the
records will appear in the document.
3. In the Finish group, choose Finish & Merge, and choose Print Documents or Send E-mail Messages.

Step 5: Save your mail merge

When you save the mail merge document, it stays connected to your data source. You can reusethe mail merge
document for your next bulk mailing.

Open the mail merge document and choose Yes when Word prompts you to keep theconnection.

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 Experiment-10
How to create a graph using spreadsheets

Aim: To create graph in excel.Steps:

Enter your data into the spreadsheet. For example, in a graph showing the amount of moneyspent over the
course of a day where "X" is the time of day and "Y" is the amount of money remaining:
 A1 would say "Time".

 B1 would say "Money".

 A2 and down would have different times of the day (e.g., "12:00" in A2, "13:00" in A3,etc.).

 B2 and down would have decreasing amounts of money corresponding to the time in theA column
(e.g., "$20" in B2 would mean one had 20 dollars at noon, "$15" in B3 would mean one had 15 dollars
at one o'clock, etc.).

Click the top left cell. If you're following the above template, this will be the A1 cell. Doing sowill select it.

Hold down ⇧ Shift and click your data's bottom right cell. Performing this action willhighlight all of your
data.

Click the Insert tab. You'll see this option in the green section of the top of the Excel window, to the right
of the Home tab.

Click Recommended Charts. It's toward the middle of the group of options near the top of thewindow.

Click a chart option. You can choose from a list of recommended charts based on your data, oryou can click
the All Charts tab at the top of this window to select one of Excel's many graph variants.

Click OK. It's in the bottom right corner of the Recommended Charts window. Doing so willcreate a chart
from your selected data in the format of your choosing.
 You can edit the graph's title by clicking it and then typing in a new title.

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 Experiment 11
How to access filtering in MS-Excel.
Aim: To apply filters of the given data.
Steps:
To filter the data:
 Click the Filter command on the Data tab. Drop-down arrows will appear besides each column heading.
 Click the drop-down arrow next to the heading you would like to filter. For example, if you would like
to only view data regarding Flavors, click the drop-down arrow next to Category.
 Uncheck Select All.
 Choose Flavor.
 Click OK. All other data will be filtered, or hidden, and only the Flavor data is visible.

Result: The below given table is generated.

To clear one filter:

 Select one of the drop-down arrows next to a filtered column.

 Choose Clear Filter From...

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24
 Experiment 12
How to Create Newspaper-Style Columns
1. Place your cursor in the section where you want to create columns. Or, select the text you want formatted
as columns. If you want the entire document formatted as columns, you can place your cursor anywhere in
the text.
2. Select the Layout tab in the ribbon.

3. Select Columns in the Page Setup group.

4. Select an option from the drop-down menu:

 Two
 Three
 Left (This option creates a thin column on the left side of the page.)
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  Right (This option creates a thin column on the right side of the page.)
Alternatively, you can select More Columns for additional options.

If you select More Columns, use the Columns dialog box to create and customize your columns:
A. Use the menu arrows to enter a specific number of columns.
Important Note: The other options in the Columns dialog box only respond to numbers entered with the
“Number of columns” menu arrows; they won’t respond to numbers typed into the text box.
B. Use the menu arrows to choose a column width and spacing between columns. (Uncheck Equal column
width if you want to enter specific widths for individual columns.)
C. Select Line between to add a vertical line between the columns.

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Select the OK button to close the Columns dialog box.

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 Experiment 13
Use of Sum Formula in excel

If you need to sum a column or row of numbers, let Excel do the math for you. Select a cell next to the
numbers you want to sum, click AutoSum on the Home tab, press Enter, and you’re done.

When you click AutoSum, Excel automatically enters a formula (that uses the SUM function) to sum the
numbers.

Here’s an example. To add the January numbers in this Entertainment budget, select cell B7, the cell
immediately below the column of numbers. Then click AutoSum. A formula appears in cell B7, and Excel
highlights the cells you’re totalling.

Press Enter to display the result (95.94) in cell B7. You can also see the formula in the formula bar at the
top of the Excel window.

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Use of Average Formula in Excel
The average returned is the arithmetic mean.
This is calculated by adding a range of numbers and then dividing by the count of those numbers. However,
you do not need to know this, because the AVERAGE function does it for you.
The AVERAGE function can handle multiple number ranges, if required. This is its syntax;
=AVERAGE (number1, number2 …)

How to use the AVERAGE function

There are two main ways to use the AVERAGE function
We have the following list of exam scores by students and we need to return the average exam score into
cell D3.

1. Click in cell D3, as that is where we want the result returned.

2. Click Home, click the arrow next to the AutoSum button and then click Average.

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 3. The AVERAGE function attempts to find the range of numbers to use. In this example, it asks if
we want to use B3:C3, which is incorrect.

This range is highlighted grey, as it is ready for us to select the correct range to use.

4. Select range B2:B8. As you do so, this replaces the initial range.

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5. Press Enter.
The average result is returned. This result has four decimal places.

Remove the decimals if they are not required

1. Select cell D3.
2. Click Home and then click the Decrease Decimal button four times (once for each decimal place).
There are two decimal buttons on the Ribbon. The first increases the number of decimals and the second
one decreases them.

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The result is now shown to 0 decimal places.

Instead of using the button on the Ribbon, you can write the formula into the cell. This is the method
many regular Excel users would take.
1. Click in cell D3.
2. Type = and then average. As you type, a list of functions appears.

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3. You
can double
click the
AVERAGE function in this list to complete it, or keep typing. If you type it, remember to type an open
parenthesis “(“after the function name.

4. Select range B2:B8. Type a closing parenthesis “)” and press Enter.

Use of Count If function in Excel

Select a cell
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Type =COUNTIF
Double click the COUNTIF command
Select a range
Type,
Select a cell (the criteria, the value that you want to count)
Press enter

Apply the COUNTIF function to range B2:B21, to count how many Pokémon we have in the different
types:

Copy Values
We want the COUNTIF function to count the types of Pokemons, in the range G5:G15:

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The, is typed after the range is selected, which tells the function what you are looking to count.

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Use Conditional Formatting To Highlight Information

Conditional Formatting allows you to format a cell (or a range of cells) based on the value in it.
Suppose you have a dataset as shown below and you want to highlight all the records where the Sales Rep
name is Bob.

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 Here are the steps to do this:

1. Select the entire dataset (A2:F17 in this example).

2. Click the Home tab.

3. In the Styles group, click on Conditional Formatting.

4. Click on ‘New Rules’

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5. In the ‘New Formatting Rule’ dialog box, click on ‘Use a formula to determine which cells to format’.

6. In the formula field, enter the following formula: =$C2=”Bob”

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7. Click the ‘Format’ button

8. In the dialog box that opens, set the colour in which you want the row to get highlighted.

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9. Click OK.

This will highlight all the rows where the name of the Sales Rep is ‘Bob’.

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 Experiment 14

Create a Pie Chart In Excel

To create a Pie chart in Excel, you need to have your data structured as shown below.

The description of the pie slices should be in the left column and the data for each slice should be in the
right column.

Once you have the data in place, below are the steps to create a Pie chart in Excel:

1. Select the entire dataset

2. Click the Insert tab.

3. In the Charts group, click on the ‘Insert Pie or Doughnut Chart’ icon.

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4. Click on the Pie icon (within 2-D Pie icons)

The above steps would instantly add a Pie chart on your worksheet (as shown below).

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While you can figure out the approximate value of each slice in the chart by looking at its size, it’s always
better to add the actual values to each slice of the chart.

These are called the Data Labels

To add the data labels on each slice, right-click on any of the slices and click on ‘Add Data Labels’.

This will instantly add the values to each slice.

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Creating Bar Graph in Excel

To insert a bar chart in Microsoft Excel, open your Excel workbook and select your data. You can do this
manually using your mouse, or you can select a cell in your range and press Ctrl+A to select the data
automatically.

Once your data is selected, click Insert > Insert Column or Bar Chart.

Various column charts are available, but to insert a standard bar chart, click the “Clustered Chart” option.
This chart is the first icon listed under the “2-D Column” section.

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Excel will automatically take the data from your data set to create the chart on the same worksheet, using
your column labels to set axis and chart titles. You can move or resize the chart to another position on the
same worksheet, or cut or copy the chart to another worksheet or workbook file.

The sales data has been converted into a bar chart showing a comparison of the number of sales for each
electronic product.

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 Experiment No. 15
Create a PowerPoint Presentation
Step 1: Launch the PowerPoint Program

Choosing a Design
When you launch the PowerPoint program, you may be prompted to pick what kind of document you want
to create. Choose to create a blank presentation. If it does not ask you this, a blank presentation will
automatically launch.

The next thing you want to do is decide what design you want for the presentation.
 Go to the 'Design' tab at the top of the page.
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 Scroll through all the options and decide which one looks best for the presentation you want.
 To get a preview of what the design will look like before applying it to the presentation, hover over
the design you want to preview.
 This design will be automatically continued throughout the rest of your presentation.
 Once you have more than one slide, you can add a different design for just one slide.
 To do this, select the slide you want to change the design on by clicking on it. It will pop-up as the
big slide in the screen.
 Then you can right-click the design you want for this slide and select 'Apply to Selected Slide'.
 It will appear on that slide, but will not change the design of the other slides.

Step 3: Create Title Page

 'Click to add title' and add the title of your presentation.

 Click the bottom box to add your name, or any other subtitle that you choose.
 Once you have your text in the boxes, you can change their font, size, color, etc. with the toolbar
options at the top.
 You can change the size of the text box by selecting it, and then dragging the corners of the box.
 To move the text boxes, select the box, and move your arrow over the border of the box.
 A four-arrow icon will appear, and clicking with this icon will allow you to move the text boxes
wherever you choose.

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Step 4: Add More Slides

 The first way to add a slide is to right-click the area under where your first slide is located and select
'New Slide'.
 A new slide will appear.
 The second way to add another slide it to click 'New Slide' in the toolbar above the slides.
 This button is divided into two parts,. The top will insert a new slide with a default layout. You can
also click the bottom half of this button, which will allow you to choose what type of layout you want. You
can choose a slide with two text-boxes and a title, one text-box, only a title, and many other options.
 You will see your new slide appear to the left under the first, as well become the large slide that you
can edit. The design you picked earlier will have carried over to this slide.

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Step 5: Add Charts, Pictures, Graphs, Etc.

 If you want to insert a chart, picture, graph, or any other graphic, click on the 'Insert' tab at the top
of the window. Here you will see buttons of all the options of what you can insert into your slide.
 Click the designated box and insert what it is you want to have on that slide.
 A second way you can insert pictures and graphs is when you have an empty text or image box.
 Little pictures of the same options you saw in the toolbox will show up in the middle of the box, and
you can click any of these to insert as well.
 Once you have your chart or picture, you can add a border or edit it however you want in the 'Format'
tab.

Step 6: Add Transitions

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To add transitions in between your slides, click the 'Animations' tab at the top of the page. Here you can
scroll through all the options of transitions, and hover over them to see a preview. Select the slide you want
the transition applied to, and then click the transition you chose. You can do this for every slide, selecting
the same or different transitions.

Play the Presentation

Once you have all your slides completed and in the order you want, view your slideshow. Click the 'Slide
Show' tab at the top of the page and select 'From Beginning'. You can go through your entire slideshow,
and change slides by clicking or pressing the right arrow. A shortcut to this is pressing F5. Congratulations!
You have now made a PowerPoint presentation.

How to add Audio to a PowerPoint Presentation

You can insert external audio files into a PowerPoint presentation rather than record the audio in PowerPoint
directly. You’ll need to use a supported audio file type such as WAV, MP3, or MID. If the audio is in a
different format, you’ll need to convert it to MP3 or another supported format instead.
To insert your audio file, open your PowerPoint presentation and select a slide. Click Insert > Audio >
Audio on my PC to begin selecting your audio file.

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Locate the file on your PC, select it, and then click the Insert button to place it on your slide.

As with a recorded audio file, the inserted audio will appear as a smaller speaker icon in your presentation.
Selecting the speaker icon during editing or hovering over it during a live presentation will display the
playback options for your audio.

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Changing Playback Settings for PowerPoint Audio
PowerPoint offers several playback settings for inserted or recorded audio. You can set your audio to play
automatically on one or all slides or continuously loop throughout your presentation.
If you want to enable the file to play automatically or on a loop, you’ll need to access the Audio Tools menu
on the ribbon bar.
Select your inserted audio file, then click the Playback tab to view this.

To loop the audio when the slide is in view during your presentation, click to enable the Loop until
Stopped checkbox.

If you want your audio file to play across all of your slides, click to enable the Play across
Slides checkbox.

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You can also set how your audio file will begin playing. By default, this is set to In Click Sequence.
Choose automatically for the audio file to begin playing automatically. Alternatively, choose When
Clicked On for it only to begin playing when you click on the icon.

You can also select the Play in Background audio style button. This will change multiple audio settings
for your file at once.

This will allow your file to begin playing automatically, for playback to loop, and for the speaker icon to
be hidden, making it a good option for background music.
You can click the No Style option to remove all of the audio settings from your inserted file if required.

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