GHZN4063 EVENT MANAGEMENT

SEMESTER A222

ASSIGNMENT 1 (20%)

Students are required to WORK IN PAIR and participate in an event as VOLUNTEERS.

Assessments are based on written report about the volunteering experience.

Instructions:

Step 1: Identify an event you would like to volunteer at (you will serve as volunteers,
NOT as committee members). To qualify, the event should draw at least 150
attendees. You can find events to volunteer by searching the community and university
calendars.

Step 2: Be in touch with event organizers letting them know you would like to volunteer.
Follow their instructions for how to carry out that goal. You should dedicate at least 6
hours to volunteer for the event.

Step 3: As you are completing your volunteering duties, take notes on:

1. How is the event organized?

2. How does the event manager communicate with volunteers?
3. What choices do you see the event managers making—venue, vendors, décor,
marketing, technology, activities, etc.?
4. How do the guests respond to the event?
5. How does the event manager handle the stresses of carrying out the event?
6. What recommendations would you make for improving the event in the future?

Step 4: Take photos of the event AND evidence of your involvement (i.e., certificate of
involvement or a letter signed by the event organizer)

Step. 5: Organize your findings into a written report (a maximum of 10 pages – 1

submission per pair).

1. Introduction (5 marks)
2. Content (60 marks)
3. Conclusion (5 marks)
4. Evaluation from the event organizer (30 marks)

The deadline of the this assignment is on June 7, 2023. Late submission will affect your
grade, which 2 points will be deducted for each day of delay.