MEETING IS CALLED TO ORDER

Invocation - SAA
National Anthem - SAA
Introduction of President - SAA

****GUESTS****
President: Recognize the introduction of guests in the room or Toastmasters that have been
away from the Club for a while

****EXCUSES****
President: Are there any excuses for late or absent
members?
(After excuses bang gavel)

****RAFFLE****
President Call on a member not scheduled on the program to
sell the Raffle

****MINUTES****
President: Call on Secretary to Read Minutes from
previous meeting

CONDUCTING THE BUSINESS SESSION - AFTER THE MINUTES

After the secretary have read the minutes:

****CORRECTIONS/AMENDMENTS****
President: Are there any amendments/corrections to the
minutes?

MOTION
***If there are corrections/no amendments someone
moves that the minutes be accepted as
amended/read or corrected. Someone else seconds
the motion.***

President: It has been moved and seconded that the minutes be

accepted as amended/read or corrected. All in favor
please remain seated, those opposed stand, abstentions
 to the rear of the room. (Bang gavel) Motion carried!

****MATTERS ARISING****

President: Are there matters arising from the minutes? (If no

matters arising…Bang gavel)

***MOVE INTO COMMITTEE REPORTS***

President: Committee Reports. Allow Officers and Chairman to

present reports. (If no committee reports…Bang
gavel)

***MOVE INTO COMMUNIQUE***

President: Communiqué. Allow Secretary to read communiqué.

(If no communiqué…Bang gavel)

***MOVE INTO SPREADING WINGS OUTSIDE THE

CLUB***

President: Ask members if the . (If no communiqué…Bang

gavel)

***MOVE INTO OTHER BUSINESS***

President: Other Business. Allow members to speak if they

have other business. (If no other business Bang
gavel)..You can say ..”this ends our business session”.

***INTRODUCE THE EVP***

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***AFTER THE EDUCATION SESSION***

****ANNOUNCEMENTS****
President: Are there any Announcements? Allow members to
give announcements.. (If no announcements Bang
gavel)..
 ****FINES****
President: Ask SAA for a total on the fines for the evening.
SAA gives the fines. (Bang gavel)..

****RAFFLE SALES****
President: Ask the raffle seller to give the total on the raffle for
the evening. (Bang gavel)..

*** SPEAKER/EVALUATOR OF THE NIGHT***

President: Can I get a Drum roll for the speaker/evaluator of the
night

*** GUEST REMARKS*** (IF TIME PERMITS)

President: Thank the guests for coming to the meeting and ask
them to give feedback on their experience.

*** ADJOURNMENT***
President: Can I get a motion for the adjournment please?

***The motion to adorn the meeting is made.

Someone else seconds the motion.***

President: It has been moved and seconded that this meeting be

adjourned until next week Tuesday at 6:00pm. All in favor remain
seated, those opposed stand, abstentions to the rear of the room.
(Bang gavel) Motion carried! Enjoy your evening!
Membership Vice President: At this time, the committee would
like to present (state the # ) new
members to the Club

President: Instruct the Sergeant-At-Arms to escort all guests out

of the room, explaining the reason to
the guests present.***

Membership Vice President: Mr./Madame President, the

membership committee met and
interviewed ____ prospective members.
**A report is presented on each
candidate**

Mr./Madame President, I move that _____________ be accepted as

the newest member of Club 7178.
 Someone else seconds the motion.

President: It has been moved and seconded that

________________ be accepted as the
newest member of Club 7178. We will
now go into discussion of the
candidate. Mr./Madame Timer, please
allow 2 minutes on the clock for
discussion on each prospective
member.

***To cease debate, someone moves the previous question.

Someone else seconds that motion.***

President: It has been moved and seconded that we move the

previous question. All in favor please
remain seated, those opposed stand,
abstentions to the rear of the room. (Bang
gavel) Motion carried!

Now we are back to the main motion. It was moved that

________________ be accepted as the
newest member of Club 7178. You have
heard persons speak on behalf of this person,
and now it’s time to vote.

All in favor of __________________ being accepted as the newest member of Club

7178 remain seated, those opposed stand, abstentions at the rear of the room. (Bang
gavel) Motion carried! _______________ is now the newest member of Club 7178.

(If the allotted time is up, there is no need for a member to move the
previous question. You can say…we will now vote on this prospective
member)

PRESIDENT:

“Fellow Toastmasters, I’m pleased to have the occasion today to

induct [number] new members into the [Club name]
Toastmasters Club. Individuals come to Toastmasters to improve
their communication and leadership skills. We have the
 opportunity to help them achieve their goals. I ask our new
members to come forward and join me at the lectern. Please
withhold your applause until the ceremony is completed.”

[Inducting Officer calls each new member forward by name.]

“The mentors for these new members are: [names of mentors] .

Please come forward and stand next to your mentees.”

PRESIDENT [to new members]:

“ [Address new members by name] , our collective obligation in

the Toastmasters Club is to grow and improve ourselves and to
share our knowledge and experience with fellow members. We ask
you, our new members, to dedicate yourselves to personal growth,
to share this great gift with your fellow members, and to help keep
this Toastmasters Club strong and dynamic. Please face your
fellow members and affirm your membership pledge.”

NEW MEMBERS’ PLEDGE: [Remind new members to read from the

script provided.]
“I, [name]_, in the presence of my fellow members of the Healing Communicators Toastmasters
Club 7178, make this firm obligation to attend meetings regularly and prepare fully for each
assignment, to apply myself to the program outlined in the Toastmasters manuals, to participate
actively in club activities, to evaluate others in a positive, constructive manner, to build open,
friendly relationships with my fellow members, and to bring other new members into the Club
so that they can also gain the benefits of Toastmasters.”

PRESIDENT:
“Would all Club members please stand and repeat our Club’s pledge
to its new members?

CLUB MEMBERS’ PLEDGE [Remind current members to read from the

script provided.]
“We, the members of the Healing Communicators Toastmasters Club, pledge to support
you in your quest for self-development, to provide you with positive, helpful evaluations, to
maintain a friendly, supportive atmosphere, to give you opportunities to help others, and
to make your Toastmasters membership a rewarding and fulfilling experience.”

[You ask mentors to place a membership pin on each new member

and hands each new member a Toastmasters membership
certificate. Inducting officer leads applause, then asks new
members to return to their seats.]

Committee Chairman: The committee for speaker / evaluator /

 toastmaster met and (report is presented).
Mr./Madame President, I move that
TM______________ be accepted as S/E/T of the
_____ quarter. Someone else seconds the
th

motion.

President: The committee has brought forth the name

TM___________ as S/E/T of the ____th quarter.
Are there any nominations from the floor?

***If there are none, someone must move that nominations be

closed under the said name. Someone else
seconds the motion.***

President: It has been moved that nominations be closed under

the said name of TM___________. All in favor,
remain seated, those opposed stand, abstentions
at the rear of the room. Motion carried!

Mr./Madame Secretary, please cast one vote under the said name
of TM__________.

***Then officially announce to the club that TM____________

has been voted as S/E/T of the _____ quarter.
th

If there are nominations from the floor…….

President: Are there any nominations from the floor?

***Members can nominate freely once the persons called fit the
criteria. Committee chairman/secretary can verify. Once
nominations are done, someone must close nominations under the
said names.***

President: It has been moved and seconded that nominations be

closed under the said names of (repeat the
names). All in favor remain seated, those
opposed stand, abstentions at the back of the
room. Motion carried!

President: Open the floor for a two minute discussion on each

nominee.

*** allow 2 minutes for each person Call for

the committee’s recommendation last***
President: It’s time to vote. All those in favor of Tm______ as
spkr/eval/Tm of the ____ qtr, please raise your
right hand. (continue with this until, you have
voted for each candidate.

***Have the SAA and SEC count and verify

votes***

President: TM____________ has been elected as S/E/T of the

______th quarter. Congratulate the member!!!

***Immediate Past President/Chairman of the Nominating

Committee will present their report to the membership of the club
and state which candidate they are presenting for each respective
position.***

***He/She will then say: “Mr./Madame President the committee

brings forth the name TM ____________ as President

President: The committee nominates TM ____________ as

President, are there nominations from the floor?

***If there are no nominations from the floor, someone moves that
nominations be closed under the said name. The motion is
seconded.***

President:
It has been moved and seconded that nominations be closed under the
said name of TM______________. All in favor remain seated, those
opposed stand, abstentions to the rear of the room. Motion carried!

Mr./Madame Secretary please cast one vote under the said name of
TM______________. TM_______________ is now the President
elect/new President of Club 7178.

********************************************************
****************
If there are nominations from the floor…….

President: Are there any nominations from the floor? (Ask at

least three times)
***Members are allowed to nominate persons they feel are suitable
for the position from the floor. Once you are satisfied that this
process is complete then someone moves that nominations be closed
under the said names. Someone else seconds the motion.***

President: It has been moved and seconded that nominations

be closed under the said names of TMs _______________. All in
favor remain seated, those opposed stand, abstentions to the rear of
the room. (Bang gavel) Motion carried!

For the Office of President we will allow each candidate to speak for
2-3 minutes (begin with those candidates that were nominated from
the floor. (make sure Timer is prepared to time speeches)

Once the speeches are completed:

President: We will now go into discussions for each candidate.

(For Presidential candidates, allow up to 3 minutes). Leave the
committees recommendation for last.

President: Now for the vote. Instruct members to mark their

ballots and turn them into who ever is designated to collect. You may
need tow people to collect ballots). All abbots are given directly to
you. As you open each ballot, say the last name of the candidate
aloud…do this until all ballots have been accounted for.

(Have the ballot counter and secretary count and verify votes after
you are done).

President: TM________________ is now the President

elect/new President of Club 7178.

Continue this script for all remaining candidates.