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CASH HANDLING POLICY FOR EXPRESS KITCHEN LTD

PURPOSE:

This Cash Handling Policy is designed to ensure the secure and efficient handling of cash at
Express Kitchen Ltd. It aims to minimize the risk of theft or mishandling of cash and maintain
accurate financial records.
RESPONSIBILITIES:
Store Manager: The Store Manager is responsible for overseeing all cash handling activities,
including the deposit of cash at the bank.
Cashiers: Cashiers are responsible for the accurate collection of cash from customers and
ensuring the integrity of the cash received.
CASH HANDLING PROCEDURES:
Cash Collection:
i) Cashiers will accept cash payments from customers.
ii) Cash should be counted and verified in the presence of the customer. Any
discrepancies should be addressed immediately.
iii) Each cashier should have a designated cash register and cash drawer, which should be
locked when not in use.
Cash Reconciliation:
i) Cashiers are responsible for reconciling their cash registers at the end of each shift.
ii) The closing cashier should prepare a Cash Reconciliation Report that summarizes the
cash transactions for the shift.
iii) The Store Manager or designated supervisor should verify and sign the Cash
Reconciliation Report before the shift ends.

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Cash Security:
i) Cash should be kept in a secure location within the restaurant premises during
business hours.
ii) Avoid unnecessary access to the cash register and cash drawer. Only authorized
personnel should handle cash.
iii) The cash register and cash drawer should be locked when not in use.
Cash Deposits:
i) Cash deposits should be made at the bank at the following times:
a) 11:00 AM: The morning cash deposit
b) 3:00 PM: The afternoon cash deposit.
ii) The Store Manager is responsible for making these deposits.
iii) Cash should be transported to the bank securely, using a locked cash bag or similar
security measures.
Record Keeping:
i) Accurate records of all cash transactions, including sales and deposits, should be
maintained.
ii) The Cash Reconciliation Reports, bank deposit slips, and any related documents
should be retained
Security Measures:
i) Security cameras should be in place to monitor cash handling areas.
ii) Cash handling personnel should not disclose cash handling procedures to
unauthorized individuals.
Training:
i) All employees involved in cash handling should be trained on this Cash Handling
Policy.
ii) Training should include proper cash counting and reconciliation techniques.
Reporting Incidents:
i) Any suspected irregularities, discrepancies, or incidents related to cash handling
should be reported to the Operations Manager immediately.
NON-COMPLIANCE:
Any violations of this Cash Handling Policy may result in disciplinary action, up to and
including termination of employment.

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REVIEW AND UPDATES:

This Cash Handling Policy will be reviewed annually and updated as necessary to reflect
changes in procedures, regulations, or business practices.
By adhering to this Cash Handling Policy, we ensure the security and accuracy of cash handling
at Express Kitchen Ltd.
Prepared By:

Approved By:

Review Date:

Effective Date:

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