AVANTIS

Procedure Name: Display Screen Equipment Issue No: 1

Procedure Ref: AV-SWP-03 Date: 27th January 2020

1 27/01/2020 Gareth Haines Tom David Tom David Initial Issue

Issue Date Author Reviewed Approved Reason for Change
No

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AVANTIS

Procedure Name: Display Screen Equipment Issue No: 1

Procedure Ref: AV-SWP-03 Date: 27th January 2020

POLICY
Avantis recognises that the prolonged and frequent use of display screen equipment can result in a range ill
health conditions and will therefore take the necessary precautions to reduce the risk to the lowest level
reasonably practicable.

ARRANGEMENTS
Where there is a legal requirement, the following will apply:

RISK ASSESSMENT
A risk assessment of display screen equipment workstations used by ‘users’ (i.e. employees who habitually use
display screen equipment as a normal part of their work) will be undertaken by a competent person and a
corresponding safe working procedure developed.

MINIMUM WORKSTATION REQUIREMENTS

Minimum workstation requirements will be considered as part of the risk assessment and consideration will be
given to the actual equipment, work environment and computer/user interface.

DAILY WORK ROUTINE OF USERS

To prevent prolonged uninterrupted use of display screen equipment, the activities of users will be planned so
that appropriate breaks or changes of activity are included in their daily work routine.

PROVISION OF EYE AND EYESIGHT TESTING AND CORRECTIVE SPECTACLES

Users (or those who are to become users of display screen equipment) will be entitled, upon request, to an eye
and eyesight test by an ophthalmic optician, the cost of which will be paid by the company.

Where corrective spectacles are prescribed, for an employee specifically for display screen equipment work, then
the company will pay the minimum cost of obtaining suitable lenses and a standard frame.

The company will specify that a particular company or professional provides such tests and any spectacles that
may be required.

INFORMATION AND TRAINING

All users, or those who are to become users of display screen equipment will be provided with appropriate
information and training.

All downloaded and printed copies of this document are considered as Uncontrolled
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AVANTIS

Procedure Name: Display Screen Equipment Issue No: 1

Procedure Ref: AV-SWP-03 Date: 27th January 2020

RECORDS
Records will be kept of:

• workstation risk assessments and safe working procedures

• arrangements made for the provision of eye and eyesight tests
• provision of corrective spectacles
• information and training provided.

All downloaded and printed copies of this document are considered as Uncontrolled
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