AVANTIS

Procedure Name: Maintenance and Statutory Testing Issue No: 1

Procedure Ref: AV-SWP-10 Date: 1st April 2020

1 01/04/2020 Gareth Haines Tom David Tom David Initial Issue

Issue Date Author Reviewed Approved Reason for Change
No

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AVANTIS

Procedure Name: Maintenance and Statutory Testing Issue No: 1

Procedure Ref: AV-SWP-10 Date: 1st April 2020

1
Receive new equipment

3
2
Enter into service, schedule
Statutory check No
periodic maintenance checks as
required?
per manufacturer s instructions

Yes

4
Enter details onto statutory
checklist. Where applicable,
allocate unique reference
number and/ location

5
Determine the level of
statutory testing. Where in
house checks are required,
produce procedure/ checklist

6
On due date conduct
statutory check a
per checklist

8
Remove faulty equipment and
7 repair to bring back to service.
Is equipment No Note: all equipment which is
fit for purpose? considered to be unsafe must be
removed from use and identified
to prevent inadvertent use
Yes

9
Use schedules and file
relevant certification

10
Return equipment for use

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AVANTIS

Procedure Name: Maintenance and Statutory Testing Issue No: 1

Procedure Ref: AV-SWP-10 Date: 1st April 2020

Additional Notes

This is the responsibility of the Compliance Manager.

External maintenance suppliers must be included in the Approved Supplier’s List

If a piece of equipment is considered suspect, e.g. poor condition, out of calibration, faulty operation, etc, at any time, then it should be reported to the
Technical Manager and withdrawn from use immediately
This includes Electrical testing, where the frequency of testing will be decided and recorded on the check sheet. All new equipment will be recorded. On
completion of periodic testing, omissions will be investigated to determine reason, and records updated accordingly.

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AVANTIS

Procedure Name: Maintenance and Statutory Testing Issue No: 1

Procedure Ref: AV-SWP-10 Date: 1st April 2020

Legislation Equipment Method / Frequency Responsibility Records

COSHH LEV 14 months Compliance Manager Inspection Records
Lifting Equipment HIABS Formal 12 monthly Insurance Compliance Manager Inspection Records
checks by insurance company
Slings and shackles Formal 12 monthly Insurance Compliance Manager Inspection Records
company checks
6 monthly internal checks
Forklifts Formal 12 monthly Insurance Compliance Manager Inspection Records
company checks
Daily internal pre-user checks
PUWER Machine guarding Safety Internal pre-user checks each Compliance Manager Inspection Records
checks day before machine is used
Pressure gauges See calibration procedure Head of Quality Calibration Register
Fall restraint equipment 6 monthly internal checks Compliance Manager Inspection Records
Working at Height Steps / ladders Internal weekly checks Compliance Manager Inspection Records
Racking Racking Register completed Compliance Manager Inspection Records
weekly
First Aid First aid boxes Monthly Compliance Manager Inspection Records
Fire and Emergency Extinguishers 12 monthly external checks Compliance Manager Inspection Records
Monthly internal checks

Emergency lighting Monthly internal checks

12 monthly ‘run down’ checks

Fire alarms Weekly internal checks

External 6 & 12 monthly
checks
Electricity at Work Electrical equipment High risk areas such as Compliance Manager Inspection Records
PAT workshop, stores and other
similar environments will be
every 6 months. Low risk
areas such as offices will be
every 12 months. Equipment
returned from site will
checked on receipt prior to
storage. Checks will be
conducted internally by either
a qualified electrician of a
competent person who has
been on an external course
Mains wiring Fixed Installation Electrical Compliance Manager Inspection Records
Checks maximum 3 yearly
dependent upon usage/risk
EC 1516/2007 AC Plant 12 monthly checks leak checks Compliance Manager Inspection Records

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