Port Services Global

TAKE5 Safety Standard Rev. 03 18 August 2022

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1. Applicability and scope

This safety standard is applicable to all activities undertaken by all employees within Wilhelmsen Port Services
business.

1.1. Procedure requirements

• All Managers - ensure full compliance with the requirements of this safety standard.
• All Personnel - comply with the requirements of this safety standard
• Variations - no variations permitted for this safety standard.

2. Purpose
The purpose of this safety standard is to clearly define:
• the TAKE5 process;
• when and how it is to be used; and
• where the TAKE5 process fits into Wilhelmsen Port Services’ risk management system

3. Description
3.1. What is TAKE5?
An informal risk management process designed to assess a task prior to its commencement for the purpose of
identifying and controlling hazards associated with that task.

Five step process that requires personnel to:

1. STOP & THINK – scope and plan the task
2. IDENTIFY – identify the hazards involved
3. ASSESS – use Wilhelmsen Port Services’ risk matrix to assess the level of risk
4. CONTROL – use the Hierarchy of Hazard Controls
5. PROCEED – when confident that all hazards have been adequately controlled, proceed with the job

3.2. When is a TAKE5 conducted?

A TAKE5 is to be conducted before the commencement of every task (please see exemption list below). The
TAKE5 booklet is to be used to guide persons through the process and provide prompts for hazard
identification, however the TAKE5 form will only need to be completed when hazards are identified.

3.3. Who does a TAKE5?

A TAKE5 is conducted by all personnel who are assigned tasks.

3.4. What happens when hazards are identified?

• Each hazard identified during the TAKE5 process is to be assessed and controlled.
• If more than one hazard is identified, the hazard with the highest risk level will provide the overall risk
ranking for the task.
• If you are able to implement controls that reduce the level of risk associated with a task, then proceed
with the job.
• If you are unable to implement controls that reduce the level of risk associated with a task, then a review
of the Risk Assessment (RA) and/or relevant safety standard must be reviewed. If the RA and/or safety
standard fail to provide adequate controls to allow the task to be conducted safely, further advice is to
be sought from your supervisor.

Printed or downloaded document not controlled. Valid version

Approved: Head of Safety & Compliance
always available in GIMS.
 Port Services Global

TAKE5 Safety Standard Rev. 03 18 August 2022

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• Hazards that aren’t able to be adequately controlled during the TAKE5 process are to be submitted in
the IP System for follow-up investigation.

3.5. What happens to completed TAKE5 checklists?

• Where a TAKE5 has resulted in a hazard which was not able to be controlled to an acceptable level,
warranting the recoding of the hazard on the IP System, the completed checklist is to be submitted as
part of the IP.
• All other TAKE checklists are to be kept for reference to safety within the workplace for both yourself
and your colleagues.

3.6. Training
• All employees are to trained in the TAKE5 process during their local induction program.

3.7. Non-negotiables
• All ships agents and warehouse personnel MUST carry the TAKE5 booklet with them at all times.
• If you are new to the task, in an unfamiliar/new working area or started work after a break/week end,
then a TAKE5 MUST be completed, prior to work commencing.

3.8. Exemption List

When TAKE5 procedure is not compulsory;
• When walking around a Wilhelmsen Port Services controlled work site
• Undertaking a routine task – a task you perform regularly (at least once a shift) and nothing new has
been introduced.
• For all office-based personnel, you are not required to have the TAKE5 booklet on your person,
however you must have the booklet located at your desk. If at any time you engage in work, which is
different to your office-based role, then a TAKE5 MUST be completed, prior to work commencing.

4. Reference
• TAKE5 Booklet
• Risk Assessment Procedure
• Improvement Potentials - GIMS

Printed or downloaded document not controlled. Valid version

Approved: Head of Safety & Compliance
always available in GIMS.
Colour variations based on Primary colour palette

TAKE 5
TAKE 5
TAKE 5 + black or white (negative) colour

Clearspace and size

TAKE 5 = T-height

TAKE 5 T = flag height

WORK TASK

Observe Workplace
Discuss With Workgroup
no Routine? no
March Exemption
At Least Once
List?
Per Shift

Think Through The Steps

yes yes

yes
Identify Hazards
Person New yes Date - Record - Update
Conditions to Area or Task
no
Change /
Something
Different? no Decide Control
Update Record

no First Day / yes

Night Shift? Can Task Be
Completed no STOP TASK
Safely With
Controls?
RAISE IP
WORK SAFELY yes

Implement Control
 工作任务

观察工作地点
与工作组讨论
否 例程： 否
符合豁免标准?
每班至少一次?

思考步骤
是 是

是
识别危险
区域或任务 是 日期- 记录- 更新
有新人?
否 情况变化/
有异常？
否 确定控制方法
记录- 更新

否 白天/夜间 是
首班？
任务是否可 否 停止任务
在控制下安
全完成? 提交IP
安全操作 是

实施控制
 タスク作業

作業場の観察
作業グループとの協議
いいえ ルーチン：各 シフト いいえ
除外基準との 適合
1つ以上?

ステップ全般における考察
はい はい

はい
危険の特定
領域またはタ スクに はい 日付 - 記録 - 更新
未熟の 人?
いいえ 状況の変化/
何か不自然?
いいえ 意思決定制御記録 - 更新

いいえ 日中/ 夜間の 最初の はい

シフト?
制御にてタス
クの安全な完了が可
いいえ タスク中断
能か? IP上申
安全な作業 はい

制御の実施
 태스크 작업

작업장 관찰
작업 그룹과 논의
루틴:
예외항목에 아니오 아니오
교대조마다
적용?
적어도 한번?

작업 단계를 꼼꼼히 생각
네 네

네
인력이 이 위험 확인
분야 혹은 네 날짜 - 기록 - 업데이트
태스크에
아니오 컨디션 변경/
낯설음?
다른 점
발생? 규제내용 결정
아니오
기록 - 업데이트

아니오 해당 네
주간/야간의
규제내용으
처음 근무조?
로 태스크가 아니오 태스크 멈춤
안전하게 완료될 IP 제기
수 있습니까
안전히작업 네

규제내용 이행
 step Step 1

STOP &
THINK
Step 2

IDENTIFY
– identify the
Step 3

ASSESS
– assess the
Step 4

CONTROL
– use appropriate
Step 5

PROCEED
– when confident
hazards involved level of risk control that all hazards have
process that – scope and
plan the task
been adequately
controlled, proceed
requires you to: with the job