Site and Plant Maintenance Checklist

On Site
Description Action Required Frequency
Y/N
Building Fabric
Building Check for damage and corrosion.
12 monthly
Steelwork Repair and paint accordingly
External Cladding Check for damage. Repair minor defects 12 monthly
Examine panels for damage. Repair minor
Internal Cladding 6 monthly
damage
External
Check for damage and repair any minor defects 6 monthly
Brickwork
Internal Brickwork
Check for damage and repair any minor defects 6 monthly
/ Block work
Internal Walls Check for damage and repair any minor defects 6 monthly
Examine panels for damage; cover any exposed
Coldstore insulation with a steel plate.
6 monthly
Insulation Check vapour seals, look for condensation and ice
patches
Examine roof externally (where possible) and
Building Roof internally for leaks especially when snow laden. 12 monthly
Check for damage cracks, eave fillet sections
Building Gutters Check for cracks, leaks and clear debris 12 monthly
Rain Water Pipes Check for cracks, leaks 12 monthly
Examine roof void internally for leaks especially
Roof Void when snow laden. Check for damage cracks, eave 12 monthly
fillet sections
Check floor for cracks or holes broken drain/
Building Floor inspection covers. 12 monthly
Repair minor damaged areas.
Mezzanine Floors Check for damage and security of fixings 6 monthly
Pedestrian Doors
and Door
Furniture
Emergency Exit
Doors and Check for damage and ensure all doors open and
Escape close freely, repair any minor defects in line with
Mechanisms manufacturers recommendations
3 monthly
Fire Doors and
Seals For emergency exits, check the route is clear
and Door furniture internally and externally
Roller Shutter
Doors
Insulated Doors
Coldstore Doors

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
 On Site
Description Action Required Frequency
Y/N
Doors
Visual Inspection for signs of wear or damage.
Check any and all welds for fatigue or failure.
Sweep and clean debris out your dock leveller pit
to avoid interference with the mechanism. .
Hydraulic dock levellers need to have the fluid
levels checked
Lubrication:
Pivot points, hinges, and pins should be lubricated
Dock Levellers Move dock leveller through its full range. Check
for abnormal noise or vibrations. Inspect the
springs, and bindings for any necessary 3 Months
adjustments.

Hydraulic fluid should be drained, flushed and 12 monthly

changed

Offices
Walls Check for damage and condition of decoration 12 monthly
Ceilings Check for damage and condition of decoration 12 monthly
Floor Coverings Check for wear and damage 12 monthly
Windows Check for damage and security 12 monthly
Canteen Check for damage and condition of decoration 12 monthly
Toilets / Locker
Check for damage and condition of decoration 12 monthly
Rooms
Stairs Check for damage and condition. 12 monthly

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
 On Site
Description Action Required Frequency
Y/N
External areas
Car Parking
Check condition of surface and lining 12 monthly
Areas
Check condition of yard area, check for
condition of surface and seal between concrete
Yard area 12 monthly
slabs. Report any damaged areas requiring
repair.
Check the condition of trees – Make sure trees
overhanging the perimeter fencing are cut back,
Landscaping 3 monthly
emergency exit routes are clear and ecological
grounds are maintained.
Check the fabrics of construction as Buildings
Gatehouse 12 monthly
Check for damage and condition of decoration
Check perimeter fencing for condition and
Fencing 3 monthly
damage
Protection
Check for damage. Repair minor defects 3 monthly
Barriers
LPG Inspect for damage Monthly or as
Installations Supplier to carry out pressure testing on an Manufacturers
annual basis and site to obtain certification. recommendations
Water Tanks Check for damage 3 monthly
Chemical As per Manufacturers recommendations As Manufacturers
Systems recommendations
Drainage
Surface Water Clean and empty using 12 monthly
Gullies high pressure jetting unit
Surface Water Examine interceptors. Between 3 & 12
Interceptor Check for signs of heavy contamination, empty monthly
interceptor, de-sludge and clean with a high depending on site
pressure jetting unit usage
Foul Interceptor Empty interceptor, de-sludge and clean with a Between 3 & 12
high pressure jetting unit monthly
depending on site
usage
Manholes Check for damage and repair as required 12 monthly
Fuel / Vehicle As listed As listed
Wash
Interceptors
Fuelling As per Manufacturers recommendations As Manufacturers
Facilities recommendations
Vehicle Wash As per Manufacturers recommendations As
Manufacturers
recommendations
Utilities
Electric Read meters and check for damage. Monthly
Gas Read meters and check for damage and leaks Monthly

Water Read meters and check for damage and leaks. Monthly

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
 On Site
Description Action Required Frequency
Y/N
Steam Systems
Boilers (non Statutory Inspection 14 Months
domestic) Total Dissolved Solids Test Daily log by Shift
Blow Down Site Glasses
Blow Down Boiler
Water Treatment Water Quality. 1 Month
Total Dissolved Solids.
Hot Well.
System Operation.
Check and Adjust Treatment. Daily log by Shift
System Operation.
Hot Well.
Total Dissolved Solids.
Boiler Run Hours.
Boiler Feed Pump Run Hours.
Fuel Usage.
Valves Statutory Inspection 14 Months
Pressure Reducing Station as per Pre Season
Manufacturers Guide
Thermostatic Valves as per Manufacturers Pre Season
Guide
Stop as per Manufacturers Guide 6 Monthly
Pipework Visual - Ref: BS 3601:1987 6 Monthly
Insulation Visual 6 Monthly
Supports
MHE
Reach trucks Statutory inspection 12 monthly or 6
months if high
hours, cold store or
used with safety
cage.
As per Manufacturers recommendations Service 500 hours
or 6 months
whichever is
soonest. (500 hrs/3
months for cold
store)
Counterbalance Statutory inspection 12 monthly or 6
trucks months if high
hours, cold store or
used with safety
cage.
As per Manufacturers recommendations Service 500 hours
or 6 months
whichever is
soonest. (500 hrs/3
months for cold
store)
Stacker trucks Statutory inspection 12 monthly
As per Manufacturers recommendations Service 500 hours
or 6 months
whichever is
soonest. (500 hrs/3
months for cold
store)

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
Description On Site Action Required Frequency
Y/N
MHE
Turret trucks Statutory inspection 12 monthly or 6
months if high
hours, cold store or
used with safety
cage.
As per Manufacturers recommendations Service 500 hours
or 6 months
whichever is
soonest. (500 hrs/3
months for cold
store)
Man up order Statutory inspection 6 monthly
pickers As per Manufacturers recommendations Service 500 hours
or 6 months
whichever is
soonest. (500 hrs/3
months for cold
store)
Pallet trucks Statutory inspection 12 monthly
As per Manufacturers recommendations Service 500 hours
or 6 months
whichever is
soonest. (500 hrs/3
months for cold
store)
Fixed path cranes Statutory inspection 6 monthly
As per Manufacturers recommendations Service monthly or
as manufactures
recommendations
Lifts
Passenger lifts Statutory inspection 6 monthly
As per Manufacturers recommendations Service 3 monthly
Statutory inspection 12 monthly
As per Manufacturers recommendations Service 3 monthly
Goods lifts
Pallet lowerators Statutory inspection 12 monthly
As per Manufacturers recommendations Service 3 monthly
Scissor lifts Statutory inspection 12 monthly
As per Manufacturers recommendations Service 3 monthly
Pallet Invertors Statutory inspection 12 monthly
As per Manufacturers recommendations Service 3 monthly
Vehicle tail lifts Statutory inspection 6 monthly
As per Manufacturers recommendations Service 3 monthly

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
 On Site Action Required
Description Frequency
Y/N
Lifting
equipment
Chain/rope/ slings Statutory inspection 6 monthly
Missing items removed from register.
If damaged remove from service and report. Inspect before use
Shackles/ Statutory inspection 6 monthly
eyebolts/girder As per Manufacturers recommendations Service 3 monthly,
clamps/lifting inspect before use
rings
Fall arresters Statutory inspection 6 monthly
As per Manufacturers recommendations Service 3 monthly,
inspect before use
MHE
Electrics hoist Statutory inspection 12 monthly
blocks As per Manufacturers recommendations Service 3 monthly,
inspect before use
Electric overhead Statutory inspection 12 monthly
cranes As per Manufacturers recommendations Service 3 monthly,
inspect before use
Chain blocks Statutory inspection 12 monthly
As per Manufacturers recommendations Service 3 monthly,
inspect before use
Trolleys Statutory inspection 12 monthly
As per Manufacturers recommendations Service 3 monthly,
inspect before use
Fixed gantries Statutory inspection 12 monthly
and runways As per Manufacturers recommendations Service 3 monthly,
inspect before use
Portable gantries Statutory inspection 12 monthly
As per Manufacturers recommendations Service 3 monthly,
inspect before use
Portable jib Statutory inspection 12 monthly
cranes As per Manufacturers recommendations Service 3 monthly,
inspect before use
Lifting beams Statutory inspection 12 monthly
As per Manufacturers recommendations Service 3 monthly,
inspect before use
Hydraulic jacks Statutory inspection 12 monthly
As per Manufacturers recommendations Service 3 monthly,
inspect before use
Axle stands Statutory inspection 12 monthly
As per Manufacturers recommendations Service 3 monthly,
inspect before use

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
Description On Site Action Required Frequency
Y/N
Road vehicle lifts Statutory inspection 6 monthly
As per Manufacturers recommendations Service 3 monthly,
inspect before use
MHE Batteries
MHE battery Covered by “Power
topping for Life through
equipment supplier
Or Trained site
personnel

Battery Inspect battery before use as per ”Pre Use Check Pre use check by
Sheet” Truck operator
Safety and Fire equipment
Fire alarms Call points All points to be
tested within 13
week cycle.
Weekly test by shift
As per Manufacturers recommendations Service 12 monthly
Smoke detection As per Manufacturers recommendations Service 6 monthly
Smoke ventilation As per Manufacturers recommendations Service 12 monthly
Fire As per Manufacturers recommendations Service 3 monthly
doors/shutters
Fire extinguishers As per Manufacturers recommendations Service 12 monthly
Inspection monthly
Fire As per Manufacturers recommendations Service 12 monthly
hoses/hydrants
Sprinkler systems As per Manufacturers recommendations Weekly inspection
Service of pumps and engines as per Service 6 monthly
Manufacturers recommendations
To include strip down of valve set as per Service 3 yearly
Manufacturers recommendations
Eyewashes As part of site safety inspection Monthly inspection
Gas alarms/ As per Manufacturers recommendations Service 6 monthly
detectors
Breathing As per Manufacturers recommendations Inspection 1
apparatus/ monthly
oxygen As per Manufacturers recommendations Service 6 monthly
resuscitators
Ammonia As per Manufacturers recommendations Inspection 3
protective suit monthly
Emergency Inspection 3
shower monthly
General safety As part of site safety inspection Inspection 1
equipment monthly
(signs/barriers
etc)
Security systems As per manufacturers instructions As required

Ammonia As per Manufacturers As per Manufacturers Inspection 6

detection systems recommendations. Check; alarms sound, extract/ monthly
intake fans operate, plan shut down operates,
check electricity shut down.
HFC detection As per Manufacturers recommendations. Inspection 6
systems Check; alarms sound. monthly
Traffic lights As site Risk assessment Visual inspection

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
 On Site Action Required
Description Frequency
Y/N
Lone worker As per Manufacturers recommendations Inspection 6
alarms monthly
Internal Building Services
Heating systems, As per Manufacturers recommendations 12 Monthly Service
includes hot water
and central
heating boilers,
fixed and mobile
heaters
Ventilation As per Manufacturers recommendations Filter and duct
systems, cleaning as
including extract manufacturers
fans, roof recommendations
vents/louvers and As per Manufacturers recommendations 12 Monthly Service
air handling units As required for Local Exhaust Ventilation Statutory 12
Monthly inspection
Air conditioning As per Manufacturers recommendations 6 monthly
systems
Water Hygiene, As per Water Risk Assessment Weekly
cooling towers, As per Water Risk Assessment Monthly
evaporative As per Water Risk Assessment 6 monthly
condensers, hot
and cold water,
steam cleaner
and vehicle
washes.
Kitchen Services As per Manufacturers recommendations 6 monthly
and Equipment
Workshop As per Manufacturers recommendations 6 monthly
Equipment and
Services

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
 On Site Action Required
Description Frequency
Y/N
Fixed Plant and Equipment
Compactors As per manufacturers instruction 3 Monthly
Balers As per manufacturers instruction 3 Monthly
Air Compressor As Per Manufacturers Guide As Per
Manufacturers
Guide
Air Vessels Safety Relief Valve. Statutory 14
Blowdown. Months
Gauges.
Valves.
Air Pipework Visual check Supports. 6 Monthly
Leaks.
Fittings.
Air Drier Service as per Manufacturers Guide 6 Monthly
Garment Handling Service as per manufacturers guide. Monthly
Conveyor System Safety Devices
Drive Elements inc. flexible couplings
Control Elements
In/Out Feeder Stations
Trolleys
Static/Guide Rail
Safety Netting
Garment Handling As per manufacturers guide Monthly
Bagging Machines
Racking Visual inspection as part of site safety inspection Weekly
As SEMA regulations Monthly
As SEMA regulations 6 or 12 monthly
depending on use
Belt/Roller Service as per manufacturers guide Monthly
Conveyor System Drive Elements
Control Elements
Safety Devices
Belt Inspection
Roller Inspection

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
 On Site Action Required
Description Frequency
Y/N
Ammonia refrigeration
Whole system Statutory Inspection conducted by 3rd party 12 monthly
competent person as per written scheme of
inspection
Compressors Operational inspection conducted by Authorised Daily to a Max.
Person Level 1 or 2 of 72 hour
Pressure and temperature readings
Oil level and drained oil
Noise / vibration

Conducted by Level 2 Three monthly

Drive conditions, including guards

Conducted by Level 2/3 12 monthly

All safety cut-outs

Conducted by Level 2/3. 12 monthly or as

Drive alignments defined later in
Foundation bolts this section
Valves and cylinder heads, further dismantling /
inspection as manufacturer’s instructions / hours run.
Oil change
Clean filters / strainers.
Vessels and heat Conducted by Level 1/2 Operational
exchangers External condition inspection
Vessel Operating levels Weekly
Correct defrost of air coolers

Conducted by Level 1/2 Weekly

Oil draining
Purging
Conducted by Level 1/2 Monthly
Inspect and clean as necessary coil grid heat
exchangers surfaces.
Check associated equipment e.g. fans, impellers and
guards.
Conducted by Level 3. Six monthly
Detailed inspection external condition, vessels or
insulation.
Tube bundles
Associated equipment, e.g. fans, impellers, controls,
safety provisions.
Conducted by Independent competent person 12 monthly or
Clean filters / strainers and heat exchanger surfaces. after extended
period out of
service

As determined by the competent person as defined Independent full

in the written scheme of examination, but typically inspection
external inspection supports non destructive testing
as required
Pressure test if required
Insulated vessels - inspect vessel or test if insulation
unsound

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
XPO 021-002-02 Site Maintenance Checklist Version: 08
Document Owner: QHSE Issued: December 2017
Description On Site Action Required Frequency
Y/N
Ammonia refrigeration
Ammonia Pumps Operational inspection conducted by Level 1/2 3 Monthly

External inspection (eyeball)

Major inspection / maintenance conducted by Level As manufacturers

2/3 inst. or defined later
Open and inspect for possible wear or damage.

Valves and Inspection / maintenance by level 2/3 12 monthly

sensing devices Spindles and glands of uncapped valves .

Conducted by level 2/3 12 monthly

Test all safety cut-outs

Check spindles, glands and external condition all As defined in the

stop valves. written scheme of
Control valves for function and clean filters examination
Test all stop valves for function: overall or replace as
necessary
Pressure relief Inspection / maintenance to be conducted by level Six monthly
devices 2/3 Inspect external condition including vent lines.
Renew all bursting discs Two yearly

Renew or retest all relief valves Five yearly

Piping Inspection / maintenance to be conducted by level 12 monthly

2/3
Inspect all un-insulated piping and supports; arrange
to make good as required.
Inspect all insulation; if any deterioration, remove, 12 monthly
inspect and reinstate as necessary.
Check supports

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
Description On Site Action Required Frequency (At
Y/N Least)
R22 / F gas refrigeration
Whole system Statutory inspection as per written scheme of 12 monthly
inspection by 3rd party competent person
Compressors Operational inspection Daily to a Max. of
Pressure and temperature readings 72 hour
Oil level and drained oil
Noise / vibration
Major inspection / maintenance Three monthly
Drive conditions, including guards

All safety cut-outs 12 monthly

Drive alignments 12 monthly or as

Foundation bolts defined later in this
Valves and cylinder heads, further dismantling / section
inspection as manufacturer’s instructions / hours
run.
Oil change
Clean filters / strainers.
Vessels and heat Operational inspection Weekly
exchangers External condition
Vessel Operating levels
Correct defrost of air coolers
Oil draining Weekly
Purging

Inspect and clean as necessary coil grid heat Monthly

exchangers surfaces.

Check associated equipment e.g. fans, impellers Six monthly

and guards.
Annual inspection 12 monthly or after
Detailed inspection external condition, vessels or extended period out
insulation. of service
Tube bundles
Associated equipment, e.g. fans, impellers,
controls, safety provisions.

Clean filters / strainers and heat exchanger

surfaces.

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
Description On Site Action Required Frequency (At
Y/N Least)
R22 / F gas refrigeration
Vessels and heat Independent full inspection as determined by the As defined in the
exchangers competent person, but typically written scheme of
(Continued) External inspection supports Non Destructive examination
Testing as required
Pressure test if required
Insulated vessels - inspect vessel or test if insulation
unsound
Liquid Pumps Operational inspection 3 Monthly
External inspection (visual)

Major inspection / maintenance As manufacturers

Open and inspect for possible wear or damage. inst. or defined later

Valves and Inspection / maintenance Spindles and glands of 12 monthly

sensing devices uncapped valves

Test all safety cut-outs 12 monthly

Check spindles, glands and external condition all As defined in the

stop valves. written scheme of
Control valves for function and clean filters examination.
Test all stop valves for function: overall or replace as
necessary.
Pressure relief Inspection / maintenance Six monthly
devices Inspect external condition including vent lines.
Renew all bursting discs Two yearly

Renew or retest all relief valves Five yearly

Piping Inspection / maintenance 12 monthly

Inspect all un-insulated piping and supports;
arrange to make good as required.

Inspect all insulation; if any deterioration, remove, 12 monthly

inspect and reinstate as necessary.
Check supports

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
Description On Site Action Required Frequency (At
Y/N Least)
In DSEAR assessed potentially explosive zoned areas, all work in this schedule is to be carried out
by NICEIC contractor (Approved Member for working in potentially explosive atmospheres)

Electrical Systems and Equipment

DSEAR assessed All remedial work for faults identified by authorised
potentially person or contractors are to be identified, defected
explosive zoned and be categorised as follows: (with the exception
areas, of items already identified in and coded in the
Electrical Installation Condition Report)

1) Immediate danger of failure / safety hazard:

Cat 1: immediate rectification required

2) Possible failure within 3 months

Cat 2: rectify within 3 months

3) Possible failure within one year

Cat 3: rectify within one year

4) Possible failure within four years

Cat 4: rectify within two years.

These categories are to be recorded and managed

through the KPI / PSPI Tool XPO 001-006-02
under defects / hazards.

Any contractor performing maintenance work shall

comply with the Code of Electrical Working
Practice in the Norbert Dentressangle Logistics UK
Electrical Safe Working Procedure XPO 021-003-
02

HV (High Voltage) Site manager to ensure an authorised person / 1 Year

Substation contractor for site HV infrastructure has been
appointed.
HV Switchgear Maintenance in accordance with 1 Year
BS 6626:2010.
Visual inspection for leaks, hot spots, pitches
emanating from cable boxes.
Check tripping battery is fully charged where
applicable

Check Electrical Distribution HV Network diagram 1 Year

is up to date
Have equipment overhauled by specialist 4 Years
contractor.
HV Transformer Visual inspection for leaks, corrosion, breather 1 Year
condition.
Check oil level and have oil tested for acidity,
moisture content and dissolved gasses

Description On Site Action Required Frequency (At

Y/N Least)

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
Generator Run on load record all meters, gauges. 6 Months
Minimum duration 2hrs.

Service generator. 1 Year

Test generator on load bank.
Incoming main Operate and test tripping function of 1 Year
distribution panel ACB’s/MCCB’s Maintenance in accordance with
BS 6423.

Have breakers overhauled / tested 4 Years

By a specialist contractor.
Power factor Inspect contacts for wear and burning. 1 Year
correction Measure current taken by PFC equipment to check 1 Year
equipment that they correspond to rating plate data.

Lightning Check protection complies with 1 Year

Protection BS 62305 Pts 1-4
Or
BS 6651

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
Description On Site Action Required Frequency (At
Y/N Least)
Electrical Systems and Equipment
General Electrical Electrical Systems including motors, motor control 1 Year
Installation panels and control panels to be thermally scanned
Electrical Systems to be thermally scanned
Check main equipotential bonding conductors are
connected: water, gas, structural steelwork.
Check Electrical Distribution LV Network diagram 1 Year
showing points of isolation up to date
Factory areas, tray wash sites and DSEAR 3 Years
Classified Area (or as
recommended in
Electrical Installation Condition Inspection Report in previous Condition
accordance with BS7671 IEE Wiring Regulations. Report)
100% Visual Inspection of the installation.
If records of testing of complete installation available:
20% Sample Testing of installation
If records of testing of complete installation not
available: 100% Testing of installation
All code: 1 immediate rectification
All code: 2 rectify within 1 to 3 months
All code: 3 rectify within 6 to 12 months
Earthing issues: classed as code 1 or 2

DSEAR Classified Area

If no records exist of an initial detailed inspection,
then a detailed inspection of 100% of the installation
to be carried out within 3 months (as per Tables 1-4
EN 60079-17)
Visual Inspection Of Installation of 100% of the
installation (as per Tables 1-4 EN 60079-17) Any
potential problems identified require a further detailed 1 Year
inspection to be carried out
Detailed Inspection Of Installation of 100% of the
installation (as per Tables 1-4 EN 60079-17) Any
potential problems identified require a further detailed 3 Years
inspection to be carried out.
General Electrical Warehouses and Offices 5 Years (or as
Installation recommended in
Electrical Installation Condition Inspection Report in previous Condition
accordance with BS7671 IEE Wiring Regulations Report)
100% Visual Inspection of the installation.

If records of testing of complete installation available:

20% Sample Testing of installation
If records of testing of complete installation not
available: 100% Testing of installation

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
Description On Site Action Required Frequency (At
Y/N Least)
Electrical Systems and Equipment

General All code: 1 immediate rectification

Electrical All code: 2 rectify within 1 to 3 months
Installation All code: 3 rectify within 6 to 12 months
Earthing issues: classed as code 1 or 2

Sub-distribution Isolate board, remove covers, & inspect internal 1 Year

boards connections examine for any damage to fuse
carriers/ miniature circuit breakers. Replace as
necessary
Replace seals or grommets as necessary
Check for corrosion, wire brush degrease and
repaint as necessary. Replace where beyond repair.
Check fuse board schedule is up to date.
Panels containing electrical equipment can be
identified for removing and replacing covers whilst
live as.

GREEN: Internal <50v

Covers can be removed / replaced
AMBER: Internal >50v < 1000v IP 2X min or live
parts minimum of 300 mm from cover.
Covers can be removed / replaced
RED: Internal >50v < 1000v IP less than 2X or live
parts less than 300 mm from cover.
Covers cannot be removed / replaced whilst
internals live
NO IDENTIFICATION:
Covers cannot be removed / replaced whilst
internals live
Trunking, cable Check for damage, corrosion, missing lids, repair 1 Year
tray and cables and replace as necessary, remove any debris.
Check condition of cables, look for fraying,
overheating.
Refix and reclip cables as necessary
Check glanding, shrouds, earth rings/connections.
RCD'S (general) Operate test button 3 Months
Factory areas and Tray Wash sites: 3 Years
Measure and record tripping times
Warehouses and Offices 5 Years
Measure and record tripping times
vehicle plug in Check condition of cables and plugs repair/replace 1 month
points as necessary
Replace damaged sockets
Operate trip button on RCD
Measure and record tripping times of RCD 1 Year

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
Description On Site Action Required Frequency (At
Y/N Least)
Electrical Systems and Equipment
Portable pressure User to test tripping function of RCD socket before Daily
washer cleaners use
Test tripping function of RCD socket. 3 Months
Test Earth Continuity of cleaner.
Inspect cleaner supply cable
Measure trip time of RCD socket. 1 Year
Lighting Check operation of lights; replace faulty 3 Months
(General) lamps/tubes/control gear. Clean diffusers on
fittings which have been opened to change lamps
Lighting Check maintained lamps Daily
(Emergency)
Test lights, replace lamps as necessary 1 month
Perform part rated duration test for (1/3 of rating) 6 months
Full system test. Perform full duration Yearly
Battery chargers User to check condition of charging cables Daily
especially at entry to charger case and charger
plugs before use
Check condition of plugs for wear and tear before
use
Check condition of charging cables especially at 1 month
entry to charger case and charger plugs.
Check condition of plugs for wear and tear.

Ensure there is no obstruction to ventilation of

charger case
Refrigeration gas Test system with sample gas 6 Months
detection Ensure automatic extract systems work.
systems
Have system serviced 1 Year

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
Description On Site Action Required Frequency (At
Y/N Least)

Electrical Systems and Equipment

Motor control Test emergency stop. 3 Months
panels containing Check all indicator lamps, replace where required.
motor starters, Replace missing labels on lamps and switches
contactors,
overloads

Control Panels Motors > 50 kw 1 Year

containing relays, Open up motor terminal box, check cables for
control systems, signs of overheating.
PLC’s Check and tighten all connections megger out
motor, record readings.
Check overload settings.
Check the cable rating and earth loop impedance
of the motor supply cable complies with the rating
of the protective device)
Check all heaters on refrigeration compressor
motors
Inspect for signs of overheating
Motors 2.2 kw -50 kw 1 Year
Megger motor from starter panel, record readings.
Check overload settings.
Check the cable rating and earth loop impedance
of the motor supply cable complies with the rating
of the protective device)
DSEAR Classed User to check condition of equipment for signs of Daily
areas damage before use

Electrical Equipment which is frequently opened up: 6 months

equipment Detailed Inspection of the equipment (as per
portable or Tables 1-4 EN 60079-17)
movable
equipment Equipment which is not opened up: 1 Year
Close Inspection of the equipment (as per Tables
1-4 EN 60079-17)

Electrical User to check condition of plug or coupler and Daily

equipment and cables before use
tools Class 1 Open up plug and check connections. If fuse fitted, 1 month
Workshop / check for correct rating.
Warehouse hand Check cable will not pull out of cord grip. Inspect
held or portable cable for damage.
equipment
Open up plug and check connections. If fuse fitted, 6 Months
check for correct rating.
Check cable will not pull out of cord grip. Inspect
cable for damage.
Insulation check, cable and equipment, (refer to
manufacturers recommendations for electronic
equipment).
Check earth continuity low voltage, high current
(refer to manufacturers recommendations on
electronic equipment).

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
Description On Site Action Required Frequency (At
Y/N Least)
Electrical Systems and Equipment
Electrical User to check condition of plug or coupler and Daily
equipment and cables before use
tools class 2 Open up plug and check connections. If fuse fitted, 3 months
Workshop / check for correct rating.
Warehouse hand Check cable will not pull out of cord grip. Inspect
held or portable cable for damage.
equipment
Open up plug and check connections. If fuse fitted, 6 Months
check for correct rating.
Check cable will not pull out of cord grip. Inspect
cable for damage.
Insulation check, cable and equipment, (refer to
manufacturers recommendations for electronic
equipment). Check cable will not pull out of cord
grip. Inspect cable for damage.
On Class 1 equipment check earth continuity low
voltage, high current (refer to manufacturers
recommendations on electronic equipment).
Electrical Open up plug and check connections. If fuse fitted, 1 month
equipment and check for correct rating.
tools Class 1
Workshop / Check cable will not pull out of cord grip. Inspect
Warehouse cable for damage.
movable Open up plug and check connections. If fuse fitted, 1 Year
equipment check for correct rating.
Check cable will not pull out of cord grip. Inspect
cable for damage.
Insulation check, cable and equipment, (refer to
manufacturers recommendations for electronic
equipment).
Check earth continuity low voltage, high current
(refer to manufacturers recommendations on
electronic equipment).

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
Description On Site Action Required Frequency (At
Y/N Least)
Electrical Systems and Equipment
Electrical Open up plug and check connections. If fuse fitted, 3 months
equipment and check for correct rating.
tools Class 2 Check cable will not pull out of cord grip. Inspect
Workshop / cable for damage.
Warehouse
Open up plug and check connections. If fuse fitted, 1 Year
movable
check for correct rating.
equipment
Check cable will not pull out of cord grip. Inspect
cable for damage.
Insulation check, cable and equipment, (refer to
manufacturers recommendations for electronic
equipment).
Check earth continuity low voltage, high current
(refer to manufacturers recommendations on
electronic equipment).
Electrical Open up plug and check connections. If fuse fitted, 1 Year
equipment and check for correct rating.
tools Class 1 and Check cable will not pull out of cord grip. Inspect
2 cable for damage.
Workshop / Insulation check, cable and equipment, (refer to
Warehouse IT manufacturers recommendations for electronic
equipment equipment).
Check earth continuity low voltage, high current
(refer to manufacturers recommendations on
electronic equipment)

Electrical User to check condition of plug or coupler and Daily

equipment and cables before use
tools Class 1 Open up plug and check connections. If fuse fitted, 1 Year
Office/low risk check for correct rating.
area hand held Check cable will not pull out of cord grip. Inspect
or portable cable for damage.
equipment

Insulation check, cable and equipment, (refer to

manufacturers recommendations for electronic
equipment).

Check earth continuity low voltage, high current

(refer to manufacturers recommendations on
electronic equipment).

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017
Description On Site Action Required Frequency (At
Y/N Least)
Electrical Systems and Equipment
Electrical User to check condition of plug or coupler and Daily
equipment and cables before use
tools class 2 Open up plug and check connections. If fuse fitted, 2 Years
Office/low risk check for correct rating.
area hand held Check cable will not pull out of cord grip. Inspect
or portable cable for damage.
equipment
Electrical Check condition of plug or coupler and replace if 1 Year
equipment and damaged.
tools Class 1 Check cable will not pull out of cord grip. Inspect
Office/low risk cable for damage.
area movable Open up plug and check connections. If fuse fitted, 2 Years
equipment check for correct rating.
Check cable will not pull out of cord grip. Inspect
cable for damage.
Insulation check, cable and equipment, (refer to
manufacturers recommendations for electronic
equipment).
Check earth continuity low voltage, high current
(refer to manufacturers recommendations on
electronic equipment).
Electrical Open up plug and check connections. If fuse fitted, 2 Years
equipment and check for correct rating.
tools Class 2 Check cable will not pull out of cord grip. Inspect
Office/low risk cable for damage.
area movable
equipment
Electrical Open up plug and check connections. If fuse fitted, 2 Years
equipment and check for correct rating.
tools Class 1 and Check cable will not pull out of cord grip. Inspect
2 cable for damage.
Office IT
equipment Insulation check, cable and equipment, (refer to 4 Years
manufacturers recommendations for electronic
equipment).
Check earth continuity low voltage, high current
(refer to manufacturers recommendations on
electronic equipment).
Electrical Test leads should be inspected for damage 3 months
instruments / test Instruments must be calibrated and approved by 1 Year
equipment the company

XPO 021-002-02 Site Maintenance Checklist Version: 08

Document Owner: QHSE Issued: December 2017