[Company logo / letterhead]

[Date]

PRIVATE AND CONFIDENTIAL

[Name and Address]

Dear [Name]
As you are aware, your fixed-term contract is due to expire on [date]. We would like, however, to
offer you an extension to your contract for another fixed term, to run consecutively with your
current contract and continuing until [date]. [This is because the work you are contracted to do is
continuing.]
The extended contract involves continuing in your current position. The terms and conditions of the
extended contract will (except for the new termination date) be identical to your current terms of
employment, including the notice [clause/clauses] contained in the original contract. If you accept
this extension to your contract, your employment with the organisation will be continuous for
statutory purposes.
Please sign the duplicate copy of this letter to indicate your acceptance of the extension to your
contract and return it by [date].
We look forward to having you in our employment for a further period of time.
Yours sincerely

[name and position]

________________________________________________________________________________
I accept the offer of an extension to my fixed-term contract and agree to the new termination date
of [date].

Print name: _________________________

Signed: _________________________ Date: _________________________