Jose Rojo Rodriguez

Phone: 602.577.6886 E-mail: jrojorod@asu.edu

Education and Certifications:
Arizona State University Bachelor’s Degree in Organizational Leadership - Project Management completed 118 of 120 Credits
Expected graduation date: December 11, 2023
Current GPA 3.79

Phoenix College Associate in Arts Degree with Distinction

Rio Salado College Associate in General Studies Degree with High Distinction

Central High School High School Diploma – Phoenix Arizona

Work Experience:

Department Administrative Support Coordinator March 2008 - Present

Services for Children with Disabilities Phoenix, AZ
Southwest Human Development

 Provide administrative Coordination to department programs, managers and supervising

and leading administrative assistants
 Assist department director and program managers with tasks and special projects
including submitting grant proposals, implementing requirements from HR, IT,
Accounting
 Entering and submitting expenses for the department, purchase order requests, and sub-
contractor invoices for payment to the accounting department.
 Supporting the director in the management of budget and program business processes
 Supporting the director in connecting with the accounting dept to secure contracts for
subcontractors and agreements for fee-for-service providers
 Being a contact for calls for department inquiries and routing to specific programs.
 Maintaining personnel files for program staff to ensure all licenses, fingerprint cards,
CPR/First Aide and pertaining information is current.
 Submitting and confirming all staff registrations for trainings and conferences
 Assist in special events with catering, ordering, reserving, and setting up for meetings and
being in charge of planning and delivering all-staff department retreats
 Serve as a supervisor for an administrative staff while delegating daily projects and clerical
tasks.
 Holding role of co-captain of dept fundraising projects to raise annual funds for programs
 Being a liaison to other departments and agency accounting, HR, and administration
departments
 Maintaining department confidentially including HIPPA Guidelines
 Assist in all other aspects of daily administrative projects for the dept and duties as
needed.

Administrative Assistant February 2004 – March 2008

Head Start Disabilities Program Phoenix, AZ
Southwest Human Development

 Responsible for providing effective administrative support on day-to-day office

assignments.
 Assist and interact with Disabilities Managers, speech therapists and bilingual specialists
with projects and assignments.
 Maintaining children files for Early Intervention and Head Start Disabilities program.
 Entering data from client reports into Access database and Excel Spreadsheets.
 High volume ordering and processing of program materials, equipment and supplies for
Early Reading First, and Head Start Disabilities program.
 Liaison between school districts, community representatives, parents and Head Start
Disabilities Managers.
 Assist on special projects for Program Managers.
 Setting and coordinating meetings on a regular basis.
  Clerical duties include: Data entry, Copying including NCR copies, filing, receptionist
back-up, mailing, laminating, faxing, typing letters and memos, translating documents to
Spanish. Creating files and forms. Routing calendars, forms, reports and documents.

Data Assistant May 2000 – January 2004

Head Start Program Phoenix, AZ
Southwest Human Development

 Entering data into three Microsoft Office ACCESS databases.

 Interview families over the phone in English & Spanish for preschool recruitment.
 Maintained and organized files for more than 400 families per school year.
 Generated reports and distributed them to staff.
 Translated English/Spanish documents.
 Assisted with meeting coordination.
 Maintained department calendars and distribution.
 Copy and circulate department newsletters, and reports.
 Updated program staff /personnel changes in databases.

Additional Skills:
 20+ years of administrative leadership, coordination, and customer service experience
 Bilingual: English/Spanish (verbal and written) – certified literature translator (English/Spanish)
 Experienced in customer service, multi-tasking and learning new platforms
 Typing average: 80WPM
 Knowledgeable in All Microsoft Office, Google Office Suite, Slack, Publisher, Adobe, Outlook,
Canva, Zoom, Teams, MyAvatar, KPI, UKG
 Computer classes: Keyboarding & Computer Skills, Advanced Computer
`Skills and Advanced Business Software
 Participated in Office Education programs and Toastmasters Program, Project Management
 Coaching, development, and training
 Strong organizational and detail-oriented skills
 Multi-tasking and prioritizing, event planning, attitude for business
 Connecting with various departments/staff in the agency and outside contractors/vendors/clients
 Leading and managing different department projects
 Member of Reflective Supervision Workgroup
 Co-Captain of fundraising team for department

References available upon request