UNIVERSITY OF MUMBAI:- Standard Operating Procedure for Ph.D.
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Ph.D. Academic
Calendar
Prepared by Research
Promotion Academic Cell
Academic Calendar will
cover all the faculties –
Humanities, Languages,
Science & Technology,
Commerce & DBT/ DST/ ICSSR or PET
Management. Detailed
Advertisement will be put
on the University Website
with the details about
Ph.D. guides and
availability of seats as per
the reservation policy
(This will be done by
Research Promotion
Academic Cell which has
the data of all faculty and
student enrollment)
Reservation policy to be
followed by Research
Centres & Ph.D. Guide:
It is mandatory to follow
the reservation policy
while filling vacant seats
for Ph.D. as per the
guidelines provided by the
government.
University of Mumbai
Link:
https://old.mu.ac.in/pet-
2020-notification
Download New VCD/947
(15th December 2018):
https://mu.ac.in/wp-
content/uploads/2015/07/
M.Phil-Ph.D-VCD-947-of-
2018-re-promulgated.pdf
Conceptualised by:- Ph.D. Research Scholar. Nikhil Gawai (Department of Geography), Assistant Professor. Aparna Phadke (Department of Geography), Ph.D. Research Scholar. Anjali Majumdar (Department of Applied Psychology), Ph.D. Research Scholar. Arushi Sharma (Department of English), Professor. Satishchandra Kumar (Department of Applied Psychology)
Under the guidance of Honourable Pro Vice-Chancellor Prof. Ravindra Kulkarni, Director (Innovation, Incubation & Linkages) Dr. Samir Kulkarni, Honourable Dean (Humanities) Prof. Rajesh Kharat, Honourable Dean (Science and Technology) Dr. Anuradha Majumdar
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Mode of Entries for Allocation of Research
Perusing Ph.D. Guides:
Candidates qualified in 1. The
UGC-NET/UGC-CSIR NET
/SLET/GATE /INSPIRE
and any other JRF holder
of the apex bodies like
CSIR/ UGC/ ICAR/ ICMR/
2. The allocation of
Eligibility Criteria:
Refer Point 5 to 11 of
New VCD / 947
Ph.D. Candidate Selection
Process:
1. Candidate will
approach Physically
or Online (Email) to
the research centres
for Ph.D. application
with proper mode of
entry & eligibility
Criteria.
2. Research centres will
3. In case of a topic
Schedule the
Interview for all the
PhD aspirants and
intimate them by
putting notice in the
university website and
departmental
noticeboard.
3. Candidates have to
prepare a tentative
Ph.D. Proposal of
his/her Choice and
bring at least 4 copies
of the proposal (2
copies for interview
panel, one copy have
to be submitted in the
research centre and 1
copy for the candidate
4. At any given time, a
itself)
4. Ph.D., Interviews will
be scheduled by the
research centre and
candidate have to pay
Rupees 100/-
(Admission
processing fees)
5. The candidate needs
to appear for the
detailed presentation
of the Research / idea
tentative proposal.
Presentation will be
5. In case of relocation
made in front of the
committee (The
committee shall
comprise of - The
Head / Principal /
Director as the
chairperson; one or
two subject experts
from outside who are
PhD holders in the
discipline; one
University / College
teacher not below the
rank of Associate
Professor from the
reserved category of
the faculty concerned
whereever applicable;
and the recognized
guide/s from the
discipline.
The Research Institute
shall submit the reports of
the committees to the
University (Thesis
Section) within a period
of not more than 30 days
from the date of
completion of the After the presentation and
interviews. the selection process, a
The University and the list of candidates to be
Research Centre shall displayed on the website
publish the lists of along with the details of
candidates selected for the
admission. allotted and category
details
The interview shall be
conducted at the
respective Research
Centres and
the following aspects
shall be considered
during the interview:
i. whether the candidate
has basic knowledge of
the chosen area;
ii. whether the candidate
possesses the competence
for the proposed
research;
iii. whether the research
work can be suitably
undertaken at the
Institution / College;
iv. whether the proposed
area of research can
contribute to
new/additional
knowledge.
5 6 7 8 9 10 11 12 13
Admission: The respective guides and Topic Approval: Registration of Ph.D. Course Work for Ph.D.: Evaluation and Colloquium: Submission of Thesis: The Viva Voce shall be More Explanation on
the selected students are candidate: Assessment Methods, Conducted by Conferring Ph.D.
recognitions The selected student shall expected to prepare the 1. The candidate in Credit Requirements, Minimum At least three months 1. Thesis should be • When the Head of the
granted by the complete the formalities of research proposal. The consultation with the The candidate shall apply number, duration, syllabus, Standards/Credits for prior to the submission of submitted after two 1. The guide and the Research Centre or
University to the admission at the Research proposals should be Research Guide and to the Registrar, Mumbai minimum standards for Award of the Degree, the dissertation/thesis, the months from the date external examiner will Head of University
teachers/scientists to Centre by paying the presented in front of RAC RAC shall decide the University, in the completion, etc., for Ph.D. etc.: student shall make a of submission of the be part of the Department himself /
guide Ph.D. students prescribed fees. (Research Advisory topic of research and prescribed format for programme shall be as presentation (Colloquium) synopsis committee to conduct herself is the Guide for
prior to these Fees as per the Committee). shall write a suitable Registration, along with under: 1. Upon satisfactory before the Research 2. The thesis/dissertation the viva voce of the Ph.D. student the
Directives shall prescribed fee structures research proposal in the prescribed registration completion of course Advisory Committee, shall be submitted in M.Phil. Dissertation / viva voce committee
continue. by the respective Ph.d. the format prescribed. fee. (Rupees 1025/-) 1. Ph.D. course work work, and obtaining which shall also be open the prescribed format thesis. shall be appointed by
Research Centre. (have 2. The candidate shall shall be of 12 credits. of a minimum of 55% to all faculty members and in a spiral bound form 2. In the case of Ph.D. the Dean of the Faculty
Research Guide for a to pay for each year until submit, along with the 2. The course work shall of marks or its other research students. and printing on both thesis, the Ph.D. viva concerned.
selected research the Thesis is not There shall be a application, eight Please Refer the be treated as equivalent grade in sides of a paper, voce committee shall • In case of dispute, the
Research Advisory prerequisite for Ph.D.
student shall be submitted) copies of his/her Following Document for the UGC 7-point The feedback and along with a soft copy be constituted by the Dean of the Faculty
decided by the Head (Fees Structure will be Committee (RAC) for research proposal to the format: 3. A minimum of four scale, the M.Phil. comments obtained from (CD) and an e-copy of Head of the concerned shall take an
each Ph.D Student credits shall be
of the Research different for the General thesis section with the https://old.mu.ac.in/wp- scholar shall be them may be suitably thesis to RAPC. University appropriate decision.
Centre, depending on and Reserved Category which shall be payment of rupees. content/uploads/2014/06/ assigned to one or required to undertake incorporated into the draft 3. The Ph.D. candidate Department / Head of • If neither of the
the number of candidates, as per the constituted by the head 200/- Ph-D-All-Faculty-23-Sep- more courses on research work and Dissertation / thesis in shall submit three the Research Centre external examiners is
students per research UGC and Government of the research centre 3. The research 2019-15-18-41.pdf Research produce a draft consultation with the copies of his / her and shall consist of able to be present at the
guide, the available Guidelines) immediately after the proposal shall be Methodology, which dissertation/thesis RAC. thesis. The M.Phil the following: time of the viva voce,
specializations among admission of the placed before the could cover areas before completion of candidate shall submit the Vice-Chancellor,
the guides, research candidate. respective research such as quantitative two years from the two copies of his / her a. The Head of on the recommendation
interests of the and recognition. methods, qualitative date of registration thesis. Department in case of of the Research Guide
students as indicated 4. The RRC shall Registration for Ph.D. methods, computer for M.Phil. and six University and the Dean of
1. Candidate getting should be done within the applications, research Synopsis:
by them at the consider the topic of years for the Ph.D. Please download and Department / Head of Faculty concerned,
interviews, and the benefits of fellowship research and research span of six month from ethics and review of student. refer the page no. 4 of the Research Centre or may appoint a senior
The RAC has the The candidate shall
facilities available; will not eligible for proposal, and if the date of letter issued by published research in 2. Women candidates document for more his/her nominee — Research Guide to act
following composition submit to the University
with due regard to the fees concession, satisfied shall give the university for the topic the relevant field, and persons with details: Chairperson as an external examiner
2. Candidate not getting approval. training, field work, fifteen copies of the
reservation policy. 1. Head of Department approval for the topic disability (more than https://mu.ac.in/wp- b. The Research Guide for the viva voce.
any benefits of etc. synopsis of his/her thesis
or his / her nominee of research and 40 % disability) may through his/her research content/uploads/2020/10/ as convener. • In case the Research
which is of inter- fellowship will research proposal. 4. Other courses shall be be allowed a THicd853201718.pdf c. The External Guide concerned is not
Chairperson; supervisor at least two
disciplinary nature, eligible for fees 5. If the RRC may advance level courses relaxation of one year Examiner who is available for the viva
provided the Head is months before submission
where the research concession as well as suggest minor preparing the student for M.Phil. and two appointed to conduct voce, the Vice-
a Ph.D. holder; Please refer page no. 2 of of the thesis. The format
guide and head of the Scholarship Schemes changes to the title for degree. years for Ph.D. in the the viva voce. Chancellor, on the
provided further that following document for of the thesis shall be as
department feel that offered at National and the proposal if it 5. All courses prescribed maximum duration. d. One Professor / recommendation of the
if the-Head is not a the list of supporting prescribed by the
the expertise in the and State Level, deems fit, such for Ph.D. course work Associate Professor Dean of Faculty
Ph.D. holder the documents and detail University.
Centre has to be 3. Fees Concession & changes will be made shall be in conformity from any department concerned and the
Head of the Centre procedures: Once the candidate feels Evaluation of
supplemented from Scholarship are by the student in with the credit hour other than the Head of the Centre,
shall appoint a Senior https://mu.ac.in/wp- he has completed large Dissertation / Thesis:
outside, the head of strictly followed as consultation with the instructional Department may appoint one of the
Professor as the content/uploads/2020/10/ part of his research, in
the centre may per the government Guide and RAC, and requirement and shall During all this processes, concerned; senior Research
Chairperson; THicd853201718.pdf consultation with his/her The Ph.D. thesis
appoint a co-guide criteria, the same shall be specify content, and the candidate is expected Guides.
2. Research Guide — guide a synopsis can be submitted by a research
from outside the 4. Before taking conveyed to the RRC. instructional and to submit the six monthly Provided that if the viva • The viva voce
Convener; submitted and a payment scholar shall be evaluated
research centre admission candidate 6. If the RRC rejects the assessment methods. progress report. After voce is decided to be committee shall
3. One or Two outside of rupees 10,000/- (Ten by his Research Guide
provided that the must ensure himself topic and proposal the They shall be duly every 6 months the conducted outside the evaluate the
expert/s from the Thousand) can be made. and two external
terms and conditions /her self regarding student shall consult approved by the candidate prepares for University campus, with performance of the
same field — If Ph.D. student is from Along with the examiners.
are specified and are their eligibility for the RAC and the respective Board of presentation of the prior permission from the candidate and make a
Nominated by the other university, he/she Application form, other
agreed upon by the getting the benefits guide and can send a Studies. progress report and after Director, BOEE, the consolidated report
Head of Research has to submit the necessary documents
from any of 6. The courses shall be
consenting centre. Centre; provided that fresh proposal/title “provisional statement of presenting the report need to be attached. member at. signed by all the
government schemes, arranged in a formal
the experts are Ph.D. after three months, eligibility” document. he/she will sent it to the members along with
Professor cannot 5. If eligible, then but within one year. way by the University RPAC. If any delay is Above will be a nominee the reply given to the
holders in the same or Please download and
he/she must complete through University Viva voce:
guide more than three related areas and 7. The registered student Please download sample encountered at any point refer the page no. 3 of the of the university who is a queries raised by the
M.Phil. and eight the necessary shall not be allowed Departments and also of time during the six Teacher / university external examiners and
senior in teaching / form and refer the document for more
procedure to get the at identified 1. The viva voce of
Ph.D. students; an research. to register document for more month tenure due to details: officer not below the rank submit it to the
benefits on his/her Institutions where M.Phil./Ph.D.
Associate Professor simultaneously for details: Research institute or the https://mu.ac.in/wp- of assistant registrar and university. This report,
own. experts in the areas of candidates shall be in
cannot guide more any other degree http://archive.mu.ac.in/eli candidate, the reason for content/uploads/2020/10/ will be nominated by the signed by all the
course work shall the form of Open
than two M.Phil. and course. gibilityform.pdf such delay has to THicd853201718.pdf Director, BOEE; members of the
Note: deliver requisite Defense of the thesis.
six Ph.D. students; 8. The registration is submitted with proper committee, shall be
1. Many government number of lectures. 2. The viva voce of the
and an Assistant deemed to be explanation. Provided further that this included in the thesis at
schemes are available 1. When the selected Record of attendance research student to
Professor cannot for the education
confirmed once the nominee shall submit the beginning. Further,
candidate is ready of the students shall defend the M.Phil.
guide more than one purpose for both topic and proposal his/her report in the along with the report a
with the research be kept. The Dissertation shall be
M.Phil. and four General and Reserved are approved by the The candidate shall prescribed format list of the persons
proposal and the attendance of a Research Publications: conducted only if the
Ph.D. students. category candidates. RRC. submit a six-monthly confidentially to the attending the open
guide gives the candidate less than evaluation report of
2. Every individual has a 9. If the candidate progress report of his/her University at the defense (attendance
clearance make the that is prescribed by Ph.D. scholars shall the external examiner
of an M.Phil./Ph.D. chance to apply for one desires to modify the work to the RAC through conclusion of the viva sheet) shall also be
or the other scheme.
presentation before the University shall publish at least one is satisfactory and
woman scholar due to title and/or the his/her Guide and also voce regarding the submitted to the
3. Please refer the Research Advisory make the course null research paper in a includes a specific
marriage or proposed plan of the make a presentation conduct of the viva voce. university.
following links Committee and the and void for the recommendation for
otherwise, the research, he/she shall before the committee refereed and cited journal The viva voce shall be • In case the viva voce is
regarding scholarship external expert along candidate. / UGC approved journal conducting the viva
research data shall be apply at least six about his/her research open to the members of not satisfactory, the
and fee concession with the Chairperson and make two paper voce.
allowed to be before taking
months before the work once in six months. the RAC, all faculty examiners may
of the Center and the presentations in 3. The viva voce of the
transferred to the admission date of submission of members of the Centre, unanimously
guide. conferences / seminars research student to
University to which https://mahadbtmahait.gov. synopsis. The 1. A research scholar other research scholars recommend, with
2. Suggestions by the before the submission of defend the Ph.D.
the scholar intends to in/RegistrationLogin/Regist concerned RRC may shall appear before and other interested reasons, that a fresh
expert and the the dissertation / thesis for thesis shall be
relocate, provided all rationLogin approve such changes the Research Advisory 1. The Department experts / researchers. viva voce be organized
committee ought to be adjudication, and produce conducted only if the
the other conditions in on the basis of Committee once in six where the student within a period of not
https://www.buddy4study.co
incorporated with the evidence for the same in evaluation reports of
these regulations are recommendation of months to make a pursues research shall less than one month. If
m/article/phd- consultation of the the form of presentation the two external
followed in letter and the RAC, Research presentation of the prescribe the courses the defense is still not
scholarships#PhD_Scholar guide. Once it is certificates and / or examiners are
spirit and the Guide and the Head progress of his/her relevant to the student satisfactory, the panel
ships_Top_Indian_Scholar ready the revised reprints / acceptance satisfactory and
research work does of Research Centre. work for evaluation based on the should record the
ships proposal needs to be letter from the publisher / include a specific The day, date, time and
not pertain to the 10. Once the topic is and further guidance. recommendation of reasons for the same.
sent to Research recommendation for- the place for the viva voce
project secured by the approved, the 2. The six-monthly the RAC. editor. • The committee may
Review Committee. conducting the viva shall be notified by the
university / research university will issue progress reports shall 2. The course work may recommend the
(Topic approval) voce. Head of the Centre, at
guide from any the topic approval be submitted by the be completed either at resubmission of the
funding agency. The letter to the candidate. least eight days in thesis with suggested
RAC to the Head of the research centre/s
student will however advance. changes or recommend
Centre, with a copy to or University
give due credit to the the research student. 1. Before submission of the rejection of the
departments or
parent research guide 3. In case the progress M.Phil. / Ph.D. thesis.
The Research Advisory premier institutions
and the research of the research dissertation / thesis,
Committee shall have the such as IIT, HBNI,
centre for the part of scholar is every candidate shall
following responsibilities: BARC, TISS, ICSSR, The viva voce shall
research already Please refer the page no. unsatisfactory, the fulfil the requirements
TIFR, IIM etc; include a brief
done. 1 of following document RAC shall record the prescribed with
provided it is
1. to review the research for list of supporting respect to detection of presentation by the
reasons for the same conducted in formal Provisional Certificate:
proposal and finalize documents and detail plagiarism and any candidate with respect to
and suggest corrective way.
the topic of research; procedures: other form of the research work done
measures. If the 3. All the students Prior to the actual award
2. to guide the research https://mu.ac.in/wp- academic dishonesty. and the candidate should
student fails to admitted to the Ph.D. of the degree, the
scholar to develop the content/uploads/2020/10/ 2. While submitting for be tested for his/her
implement these, the programmes shall be University shall issue a
study design and THicd853201718.pdf evaluation, the knowledge in the
RAC may recommend required to complete provisional certificate to
methodology of dissertation / thesis research/subject area
to the Centre, with the course work the effect that the degree
research and identify shall have an concerned and on the
specific reasons, prescribed by the has been awarded from
the course(s) that undertaking from the critiques given in the
cancellation of the Department during the date of vive voce in
he/she may have to research student and evaluation reports.
registration of the the initial one or two accordance with the
complete; Once the Research a certificate from the
research student. semesters. provisions of University
3. to periodically review Review Committee gives research guide
research guide 4. The candidates Grants Commission
and assist in the its suggestions, the attesting to the
already holding (Minimum Standards and
progress of the candidate is expected to originality of the
M.Phil. degree and Procedure for Award of
research work of the include the suggestion in work, vouching that If the evaluation reports of
research scholar. admitted to the Ph.D. M.Phil./ Ph. D. Degrees)
consultation with the there is no plagiarism the external examiners in
programme, or those Regulations, 2016.
guide and send the same and any other case of Ph.D. thesis, is
who have already
to the RPAC for academic dishonesty unsatisfactory and does
completed the course
registration and that the work has not recommend viva voce,
work in M.Phil. and
not been submitted for the dissertation/ thesis
have been permitted
the award of any shall be sent to subsequent
to proceed to the Depository with
other degree / external examiner out of
Ph.D. in an integrated INFLIBNET:
diploma of the same the approved list of
programme, may be Following the successful
university or to any examiners and the viva
exempted by the completion of the
other university. voce shall be held only if
Department from the evaluation process and
3. Candidate also needs the report of the latest
Ph.D. course work. before the announcement
to submit plagiarism examiner is satisfactory. If
5. All the other students of the award of the
report generated by the report of the latest
admitted to the Ph.D. M.Phil./Ph.D. degrees,
university software examiner is also _
programme shall be the CD of M.Phil.
Urkund. unsatisfactory, the
required to complete Dissertation / Ph. D.
dissertation / thesis shall
the course work thesis, along with the hard
be rejected and the
approved by the copy of the dissertation /
research student shall be
University. thesis, in the prescribed
declared ineligible for the
award of the degree. format, shall be sent to the
University Library. After
receiving the CD of the
thesis in the format
suggested, the Library
shall prepare metadata of
the dissertation/thesis and
shall then submit an
electronic copy of the
IMPORTANT LINKS & CONTACT NUMBERS: M.Phil. dissertation /
Ph.D. thesis to the
INFLIBNET,
# University of Mumbai Link: https://old.mu.ac.in/pet-2020-notification # Research Administration & Promotion Cell: Mob. No. 9167563793 Email- rapc@mu.ac.in
SHODHGANGA,
# Web link for different Department Contact No./ Fax No.: http://archive.mu.ac.in/mtnldir.html#:~:text=Tel%20%3A%2D%20%2B91%20(22)%202267%203250%2C,Fax. SHODHGANGOTRI, for
hosting of the same so as
to make it accessible to all
institutions / colleges.