Resume and Cover

Letter Writing
LEARNING OBJECTIVES:

1. Determine the purpose of a resume and cover letter

2. Analyze the different parts of a resume and their

corresponding functions

3. Write a clear, informative, and organized resume and

cover letter customized to one’s qualifications and
target position.
 Professional
Correspondence
• Any written interaction you have with a potential employer, whether
electronic, printed, or hand-written, is an opportunity for you to make
a positive or negative impression.

• It is also your chance to express your interest in a position or

organization, offer the employer insight into who you are and what you
have to offer, and to impress the employer with your communication
skills.
For the cover letter writing, it is true in the following situations:

• When the employer you wish to contact lives in another city.

• When you mail your résumé.
• When you email your résumé.
• When you are answering an advertisement.
APPLICATION
LETTER
- An application letter is a
standalone document that
gives potential employers a
detailed summary of your
skills and experience.
- The letter contains
information about your skills
and qualifications that make
you an excellent fit for their
workplace.
COVER
LETTER
- Candidates attach a cover letter to their
resume or application when applying
for jobs.
- A cover letter provides brief details
about your experience, skills and goals.
- It talks about a specific job opening
that you have an interest in pursuing.
 ❑ The cover letter helps you to draw attention to
your qualities that are relevant to the position
for which you are seeking.

Purpose of ❑ It should catch people’s interest in you and

your resume while also reflecting your
enthusiasm for the position and the business.
a ❑ An effective cover letter highlights the

Cover Letter
particular aspects of your skills and
accomplishments that best suit a prospective
employer’s needs.

❑ Thus, it bridges the gap between your

experience, skills, and abilities and the
qualifications of the position.
 Format and Layout of an
Application letter (Cover Letter)
Method

Solicited Unsolicited

When one writes an application letter because

When one writes an application letter to somebody tells him or her that an employer is
answer an advertisement.
looking for someone to fill a position.
The writer states that she is applying for
SOLICITED
the accounts payable clerk position that
is open.

The writer hopes that the company has

any position, within a certain area, UNSOLICITED
available.
Different companies may specify different
formatting requirements for this, but most will
be printed on short, 8.5 x 11-inch bond paper,
ivory or white, and about 70 to 80 gsm.
Styles of Business
Letters

1. Full Block-Style

All letter parts begin at the

left margin.

It is therefore the fastest

traditional arrangement
style to type.
2. Blocked Style

-All letter parts begin at the left

margin, except the dateline,
complimentary closing,
company signature, and
writer’s identification, which
start at the horizontal center of
the page.
3. Semi-blocked or
Modified blocked

-This is the same as a

blocked letter with one
change: the beginning of
each paragraph is indented
five or ten spaces.
BASIC PARTS
OF AN
APPLICATION
LETTER
1. Letterhead
Example:
22 H Venture St.
-The part that includes the company’s name, address, Diliman, Quezon City
website, and logo of the company that sent the letter of Philippines
communication.

2. Dateline
Example:

-The dateline style accepted in business does
not abbreviate or use a number to indicate the
month. On the letterhead paper, only the
dateline is entered two or three spaces below the
last line of the printed heading.
WRONG- Nov. 13, 2020 0r 11-13-20 or
11/13/202
RIGHT- November 13, 2020 or the
Military Style: 13th November 2020
3. Inside Address

-This consists of the name of the person (with proper title), firm or
corporation to whom the letter is sent, the address, the town, and the
province this is typed two or three spaces below the dateline.

Example:

OLIVIA F. DE LEON, Ed. D

President The President
UNIVERSITY OF RIZAL SYSTEM UNIVERSITY OF RIZAL SYSTEM
Tanay, Rizal Tanay, Rizal
4. Salutation

-This is considered as a greeting and expression of courtesy to put

the reader in a friendly reception frame of mind.
This is typed two spaces below the inside address.

Salutation Female Male

Most Formal Madam: Sir:

Dear Madam: Dear Sir:

Example:
Formal My dear Madam: My dear Sir:
Dear Dr. De Leon: Dear Atty. Santos

Less Formal Dear Mrs. ______: Dear Mr. ______:

5. Body of the Letter

-This is the most important part of the

letter.
It consists of the full message of the
letter.

The body of the letter begins two spaces

below the salutation unless the subject
line appears in this position, the body
then, starts two spaces below the subject
line.

Body of the letter

6. Complimentary Close

- Just as you open your letter with a word of friendly greeting, you close t with a
cordial expression. You have to observe the same degree of formality as in the
salutation. Only the first letter for the first word is capitalized in the
complimentary close. This is typed two spaces below the last line of the body.

Examples:

Respectfully yours, Truly yours, Sincerely yours,

Very respectfully yours, Very truly yours, Very sincerely yours,
7. Signature Block

-This identifies the writer. The name of the writer is typed four to five
spaces below the complimentary close. This letter has no binding
effect if the writer fails to sign his/her name.

JOVELYN O. SANDA
Instructor
 What are the particulars of an application
letter?
1. The first paragraph must attract favorable attention and create interest for the interviewer
to continue reading your letter. By way of identifying the type of position you are applying for
and tell how you learned about the opening.

2. The second paragraph should indicate or present your qualifications convincingly. It

should be related to the work you are applying for and must be backed by evidence. Avoid
statements such as “I am dependable” or “I am interested in working with people.” In
addition, you can highlight skills to the employer’s needs.

3. The closing paragraph provides a smooth transition from a description of your

qualifications to a request for an interview. Close your cover letter with a specific request for
an interview. In your closing, also refer the interviewer to your résumé, and give a telephone
number and email address where you can be reached.
PREPARING
A
RÉSUMÉ
RESUME

A resume is a formal document that summarizes your professional

qualities, such as relevant job experience, abilities, education, and
significant achievements.

The spelling of “résumé” actually originates from French, and

means “summary.” To this day, the purpose of a resume is still to
provide employers with a summary of their relevant qualifications
RESUME
A resume is a personal summary of your professional history and
qualifications.

It includes information about:

• Your career goals

• Education
• Work experience
• Activities
• Honors
• Any special skills you might have
Types of Resumes
1. Skills Résumé

Students who have obtained relevant

expertise through a variety of unconnected
professions and studies will benefit from the
skills style.
This style is also suitable for those who are
undertaking a big career move. It focuses
on what you can do rather than where you
have worked.
Applicable skills can be established through
any activities that you feel will demonstrate
your qualifications: courses, work, volunteer
activities, personal life, and so forth.
2. Chronological Résumé

This style is also most suited to people

who have not had long periods of
unemployment time between jobs.
This format starts with the present, or
most recent, job and progresses back
in time.

Your work history is listed in order,

according to dates. Begin with your
most current position and end with the
earliest. Many employers prefer this
type because it gives them an
overview of your experience.
3. Functional Résumé

This is one of the most popular résumé

formats, and it is ideal for those who have
done internships or cooperative experiences.

This form of résumé emphasizes past work

experience that has provided you with
background experience for the position you
are applying for. It focuses on your skills and
experience and de-emphasizes your work
history.

Employment history is secondary to the

abilities you have to offer. This basic resume
type is preferable if you have lapses in
employment.
 Formatting & Appearance of Resume:

● Make your name stand out with a bold, larger font size
● Use standard fonts such as Times New Roman, Arial,
or Courier
● Type Size: 10 - 12 Point
● White, beige, or light gray quality bond paper
● Use a laser printer for the best finish
● Limit entry-level resume to one typed page
Key Components of Resume:

1. Heading

Includes contact information:

▫ Top of the page

▫ Name: large and bold- so it stands out!
▫ Address: street, town, state & zip code
▫ Telephone number(s)
▫ Email address
Key Components of Resume:

2. Objective

What is an objective?

▫ A one-sentence summary of position desired.

Short
Specific
Tailored to the position

What does an objective do?

▫ Clarifies the purpose of your resume
▫ Presents a clear statement of your goals
Key Components of Resume:

3. Education

• Name and location of the school

• Major, minor, and area of concentration
• Graduation or anticipated graduation date
• GPA – if 3.2 or higher
Key Components of Resume:

4. Skills

A couple of sentences or bullets that describe what you are like as a person
and how you do things, including personality traits, attitudes, work habits, etc.

• This is a useful section, especially if you do not have much work

experience.
• Think of the skills you use in school that employers want!!!
• Punctuality, Time Management, Teamwork
Key Components of Resume:

5. Experience

Remember – Experience can be:

▫ Paid part-time/full-time positions
▫ Internships
▫ Volunteer work/ Community Service
▫ Summer Jobs
Key Components of Resume:

6. References- in a resume or as an addendum

· If your resume is strong, it is enough to state that references are

available upon request or to include as an addendum
· Choose references that are knowledgeable about your skills, abilities,
and work ethics. Former employers, teachers, and counselors would be good
references, your friends and relatives would not.
· Always obtain permission from references in advance and provide them
with a current resume
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