INTRODUCTION:

A Hospital Management System (HMS) is a comprehensive software solution designed to streamline and
automate the administrative, operational, and clinical processes within a healthcare facility, enhancing
efficiency, data accuracy, and overall patient care.

FUNCTIONAL REQUIREMENT:

Requirement 1 : patient Registration

Introduction : The patient registration process is a crucial component of a hospital management system,
involving the initiation of recording patient details for medical interactions.

Input :Collect patient demographic information, contact details, and relevant identification documents.

Processing :Validate and store the provided information, assign a unique identifier, and check for any
existing records to avoid duplication.

Input :Generate a unique patient ID, update the database with the registered patient’s information, and
provide a confirmation or registration card to the patient.

Requirement 2: Appointment Scheduling

Introduction : The appointment scheduling system streamlines patient-doctor interactions by facilitating

the scheduling process efficiently.

Input :Users input patient details, preferred appointment times, and doctor preferences into the system.

Processing :The system processes the input data, checks doctor availability, and assigns a suitable
appointment slot, considering constraints and priorities.

Input :The confirmed appointment details, including date, time, and doctor information, are generated
as output for both patients and medical staff.

Requirement3 : Medical Record Management

Introduction : The appointment scheduling system streamlines patient-doctor interactions by facilitating

the scheduling process efficiently.

Input :Users input patient details, preferred appointment times, and doctor preferences into the system.

Processing :The system processes the input data, checks doctor availability, and assigns a suitable
appointment slot, considering constraints and priorities.

Output :The confirmed appointment details, including date, time, and doctor information, are generated
as output for both patients and medical staff.

Requirement 4 : Billing and invoicing

Itroduction : Billing and invoicing in a hospital management system involve generating financial
documents for services rendered.

Input : Patient and service data, including treatment details, pricing information, and insurance.
Processing : Calculate costs, apply relevant discounts, verify insurance coverage, and update financial
records.

Output : Generate and issue invoices or bills, including a breakdown of charges, payment details, and
any applicable insurance adjustments.

Requirement 5 : Staff Management

Introduction : The staff management module oversees the organization’s personnel, ensuring efficient
allocation, scheduling, and tracking of staff within the hospital.

Input : Input involves data on staff details, roles, schedules, and permissions provided by administrators
or HR personnel.

Processing : The system processes the input data to manage staff schedules, roles, and permissions,
facilitating effective coordination and utilization of human resources.

Output : The output includes updated staff schedules, role assignments, and access permissions,
optimizing the hospital’s workforce for improved operational efficiency.

Requirements 6 : Inventory Management

Introduction : Inventory management is a crucial aspect of organizational operations, overseeing the

acquisition, storage, and utilization of goods and materials. Efficient inventory management is essential
for minimizing costs, ensuring product availability.

Input :Inputs to the inventory management system include data on incoming and outgoing stock,
purchase orders, sales transactions, and current inventory levels. This data is derived from various
sources such as suppliers, sales records, and internal requisitions.

Processing : The system processes the input data through algorithms that assess stock levels, reorder
points, and demand forecasts. It also involves real-time tracking of inventory movements.

Output :The output of the inventory management system on stock levels, order recommendations, and
inventory performance metrics. It aids in informed decision-making, ensuring that optimal stock levels
are maintained, reducing holding costs, preventing stockouts, and supply chain efficiency.

Requirement 7 : Laboratory Information System

Introduction :Laboratory Information System (LIS) serves as a crucial component in healthcare,

streamlining and enhancing the management of laboratory processes.

Input : Inputs to the LIS encompass a range of data sources such as test orders, patient information, and
specimen.

Processing :The LIS processes the received inputs by orchestrating various tasks. This includes sample
tracking, result analysis, quality control checks, and integration with analytical instruments.

Output : The primary output of the LIS is the generation and distribution of laboratory results. This could
involve the creation of comprehensive reports containing test outcomes, reference ranges, and
interpretive comments.
Requirement 8 : pharmacy Management

Introduction : Pharmacy management involves the systematic control and organization of

pharmaceutical activities within a healthcare facility.

Input : Inputs to the pharmacy management system include prescription details, patient information,
and inventory data. Prescription information typically comprises the medication prescribed, dosage, and
an specialinstructions.

Processing : The system processes the input data by verifying prescriptions, checking medication
availability in the inventory, and updating stock levels after dispensing.

Output : The primary outputs of the pharmacy management system are dispensed medications, updated
inventory records, and billing information. Dispensed medications include details like medication name,
dosage, and instructions.

Requirement 9 : Appointntment Reminders

Introduction : Appointment reminders are a crucial component of a hospital management system,

serving to enhance patient engagement and optimize healthcare service delivery. They aim to minimize
no-shows, improve scheduling efficiency, and enhance overall patient experience.

Input :Patient appointment details, including scheduled date and time, are fed into the system.
Additionally, contact information such as phone numbers or email addresses is inputted to facilitate
communication.

Processing : The system processes the input by employing automated algorithms to determine the
optimal timing for reminders. It utilizes communication channels such as SMS, email, or mobile app
notifications to send timely and personalized.

Output : The primary output is the delivery of appointment reminders to patients, providing them with
essential details and prompting them to confirm, reschedule, or cancel appointments.

Requirement 10 : Ward And Bed Management

Introduction : Ward and Bed Management is a crucial component of a Hospital Management System,
ensuring efficient utilization of hospital resources.

Input: Inputs to the Ward and Bed Management system include data on patient admissions, discharges,
and transfers.

Processing : The system processes the input data to dynamically allocate beds to incoming patients
based on factors like medical needs, bed availability, and specialty requirements.

Output : outputs include updated bed availability status, patient bed assignments, and relevant
notifications to hospital staff. This ensures that healthcare providers have instant access to information
regarding bed availability, facilitating timely.

Requirements 11 : Reporting And Analytics

Introduction : The reporting and analytics module in a hospital management system gathers and
analyzes healthcare data.

Input : It receives input data from various sources, including patient records, financial transactions, and
operational metrics.

Processing : Through data processing algorithms, it analyzes and transforms the input data into
meaningful insights and reports.

Output : The module generates comprehensive reports and visualizations, aiding decision-making
processes for hospital administrators and healthcare professionals.

Requirement 12 : Security And Access Control

Introfuction : Security and access control in a hospital management system involves safeguarding patient
data and system functionality by implementing measures such as user authentication, authorization..

Input :User credentials, role assignments, and access permissions are inputs that inform the system
about who is trying to access what information or perform specific actions.

Processing : The system processes user inputs by verifying credentials, checking authorization levels, and
employing encryption algorithms to ensure secure interactions with the stored data.

Output : The output of the security and access control process is granting or denying access to users
based on their permissions, maintaining the confidentiality and integrity of patient information in the
hospital management system.

Requirement 13: Integration With External System

Introduction: Integration with external systems in a hospital management system involves connecting
and exchanging data with external entities, enhancing interoperability and streamlining information flow.

Input: Data from both the hospital management system and external systems, such as patient records,
lab results, or insurance information.

Processing : The system processes incoming data, mapping and transforming it as needed, ensuring
compatibility and relevance to the hospital’s internal data structures.

Output : The integrated output includes synchronized and updated information, between the hospital
management system and external entities for comprehensive healthcare management.

Requirement 14 : Emergence Management

Introduction : Emergency management involves preparing for, responding to, recovering from, and
mitigating the impact of disasters or crises.

Input : Gathering information on potential risks, vulnerabilities, and available resources.

Processing: Developing plans, training personnel, and implementing strategies to handle emergencies
effectively.
Output : Coordinated and efficient responses, minimized impact, and a swift recovery from emergency
situations.

NON FUNCTIONL REQUIREMENTS:

• Performance : Specify response times for different system operations, ensuring that the system
performs efficiently even during peak usage.
• Reliability: Define the system’s expected uptime and its ability to recover from failures without
data loss.
• Scalability: Specify how the system should handle an increasing number of users, patients, or
data over time.
• Usability: Describe the user interface requirements to ensure that the system is user-friendly for
healthcare professionals with varying technical skills.
• Security: Outline measures to protect sensitive patient information, ensuring compliance with
healthcare data protection regulations.
• Compatibility: Specify the compatibility with various devices, browsers, and operating systems
to ensure accessibility.
• Maintainability: Define how easily the system can be updated, enhanced, or repaired without
disrupting its normal operation.
• Availability: Specify the expected availability of the system, including any planned maintenance
periods.
• Interoperability: Define the system’s ability to integrate with other healthcare systems or
standards to facilitate data exchange.
• Data Backup and Recovery: Outline procedures for regular data backups and the ability to
recover data in case of accidental loss or corruption.
• Auditability: Specify the capability to log and track user actions for auditing purposes, ensuring
accountability in the system.
• Compliance: Ensure that the system adheres to relevant healthcare industry standards,
regulations, and policies.
• Training and Support: Outline requirements for user training and support services to ensure
effective system utilization.

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efficiently even during peak response times for different : Define the system’s expected uptime and
its ability to recover from failures without da , ensuring that the system performs efficiently even
during peak usage. response times for different system operations, ensuring that the system performs
efficiently even during peak usage. response times for different system operations, ensuring that the
system performs efficiently during peak usage.