Secondary Course

Learner’s Guide: Data Entry Operations (229)

BASICS OF SPREADSHEET

 To select Cells & Ranges:

 To open MS-Excel : Click on
 Go to Name box Select range by
Start ->All Programs -> MS-Office typing (e.g. A1:C10)
-> MS- Office Excel 2007
Or Type in search  Press Enter
 Spreadsheet is also known as  To edit data:
Worksheet.
 Select the cell to edit or
 When you open MS-Excel, you are
opening a workbook.  Press F2
 A workbook contains number of  Find and replace data:
worksheets.  Click on Home tab -> Find.
 Examples of Spreadsheet: MS-
Excel, Lotus 1-2-3 (discontinued),  If the data to be replaced Home
Google Sheet, Lotus symphony Tab -> Find -> Replace
etc.
 To Insert Cell:
 To insert new worksheet:
 Select Home tab -> Select
Select Home tab -> at the bottom
part of the sheet there is Insert Cells group (where to insert)
button -> Select Insert -> Click Insert Cells
 To create a new Workbook:
Click on Office -> Select New option  Select Cells ->Right click ->
Insert
 To open an existing
Workbook: Click on Office -
>Select Open option  To delete cells:
 To save Workbook: Click Office-  Select Cells on the sheet
> Select Save As option  Home tab -> Select Delete
 Ribbon: It is designed to help you
quickly find the commands to  To delete selected rows:
complete a task.  Select Home tab -> Click Delete
 Formula bar: It is a place option
where you can enter or view
formulas or text.  To resize Rows and
 Rows are labeled using numbers Columns:
(e.g. 1 to 10,48,576) Select Rows or Columns
 All columns are labeled with letters from Click Home tab -> Click on Cell
group ->Format
A to Z. Then after z the next column is
AA, AB, AC .....

1
 Secondary Course
Learner’s Guide: Data Entry Operations (229)

 Move or Copy entire cells: select

the cells -> Click on Home tab -> 3. Which of the following
Select on Clipboard section isn’t a part of a
spreadsheet?
 To Cut- Click on cut symbol or
A) row number
(Ctrl+X)
B) column number
 To Copy-Click on Copy symbol or C) column letter
(Ctrl+C)
D) cell address
 To enter Text/Labels: Click 4. Spreadsheets cannot:
in the Cell -> Type the text ->Enter A) do calculations
 Auto fill: Auto fill is tool provided B) create graphics
by MS-Excel to simplify entering C) plot graphs
repetitive or sequential lists of D) plot charts
information. 5. The placement of
 To Create a Formula: Click in a information within a
cell  Press the = key Type the cell at the left edge,
formula  Press Enter right edge, or centred
 Freeze Panes: If you have a large is :
worksheet with column and row A) Indentation
headings will disappear as the B) Placement
worksheet is scrolled. C) Identification
 Click on the labels Select View tab D) Alignment
Go to Window group Freeze
panes/Unfreeze Panes
 Page break: Page LayoutSelect
Set up Group Breaks Insert Page STRETCH YOURSELF
break.
1. Differentiate between a workbook
and a worksheet?
CHECK YOURSELF
2. What is the extension for Excel
file?
1. In a spreadsheet, letters are used 3. How to insert rows and columns in
to represent _____________ a worksheet?
A) Cells 4. Does each cell have a unique
B) Rows address?
C) Columns 5. Create a spreadsheet. Fill the
D) Blocks
spreadsheet with student name
2. Cells are identified by a
and their marks of all the subjects
combination of letters and
of your class. Save the Sheet.
numbers.
6. Rename the sheet created in
A) True
Question 5.
B) False
2
 Secondary Course
Learner’s Guide: Data Entry Operations (229)

7. How to edit cells?

8. How to insert a new sheet, write down the steps?
9. How to merge cells?
10. What is the use of Freeze pane?

ANSWERS

Check Yourself:

1. C 2. A 3. B 4. B 5. D

Stretch Yourself:

3.Hint: Right click on the row and/or column where to insert row/column

4. Hint: Check the cell address in sheet .

5. Open MS-Excel, in worksheet enter your class student name and other

details